Employee Handbook Acknowledgement

[COMPANY NAME] EMPLOYEE HANDBOOK

Version:

[Version]

Effective Date:

[Date]

Owner:

Human Resources

Applies To:

All employees of [Company Name]

1. Welcome and Purpose

This handbook explains how we work at [Company Name] and what we expect from one another. It summarises key policies; detailed policies are available on [Policy Portal]. Where the handbook differs from your appointment letter or applicable law, the appointment letter and law prevail.

2. About the Company

Brief history, vision, mission, values and organisation structure of [Company Name].

3. Employment Basics

EMPLOYEE UNIFORM ACKNOWLEDGEMENT

Employee Name:

[Employee Name]

Employee ID:

[Employee ID]

Designation:

[Designation]

Department:

[Department]

Work Location:

[Work Location]

Date:

[Date]

Items Issued

Uniform Rules

1. I will wear the complete uniform during duty hours, clean and in good condition.
2. I will follow the grooming and hygiene standards for my role.
3. I will wear safety items such as shoes, gloves or caps wherever required.
4. I will not wear the uniform for personal purposes outside duty.
5. I will report damage or wear and tear to [Admin Contact] for replacement.
6. I will return the uniform items as listed in the exit clearance process.

I confirm that the items above have been issued to me in the correct size and in good condition.

EMPLOYEE ONBOARDING CHECKLIST

Employee Name:

[Employee Name]

Employee ID:

[Employee ID]

Designation:

[Designation]

Department:

[Department]

Date of Joining:

[Date of Joining]

Reporting Manager:

[Reporting Manager]

HR Coordinator:

[HR Name]

Phase 1: Pre-Joining (Offer Acceptance to Day Before Joining) – Owner: HR

• Signed offer letter received and filed
• Background and reference checks initiated
• Pre-joining document list emailed to the candidate
• Joining date, time, reporting address and dress code confirmed
• IT, admin and reporting manager informed of the joining date
• Workstation, laptop and email ID requested
• Welcome email sent with day-one agenda

Phase 2: Joining Day – Owner: HR and Admin

• Original documents verified and copies taken (education, experience, relieving letter)
• PAN, bank account details and cancelled cheque collected
• Aadhaar (last 4 digits / masked copy) collected for KYC
• UAN obtained or new UAN generated; EPF nomination (Form 2) completed
• ESI registration done where applicable
• Appointment letter issued and signed copy received
• ID card, access card and welcome kit handed over
• Employee added to HRMS, attendance and payroll

Phase 3: First Week – Owner: HR, IT and Reporting Manager

EMPLOYEE INDUCTION PROGRAM

Company:

[Company Name]

Programme Owner:

[HR Name]

Batch / Joiners:

[Batch Name / Employee Names]

Start Date:

[Date]

Venue:

[Work Location]

1. Objectives

1. Help new employees understand the company’s purpose, values and structure
2. Explain key policies, benefits and statutory entitlements
3. Build awareness of compliance duties: POSH, safety and data security
4. Connect joiners with their team, buddy and key contacts
5. Prepare them to start role-specific training

2. Programme Structure

3. Methods

NEW EMPLOYEE INDUCTION SCHEDULE

Employee Name:

[Employee Name]

Designation:

[Designation]

Department:

[Department]

Week Starting:

[Date of Joining]

Induction Coordinator:

[HR Name] – [Phone Number]

Day 1 – Welcome

Day 2 – Company and Compliance

Days 3–4 – Department Induction

EMPLOYEE ORIENTATION PRESENTATION – SLIDE OUTLINE

Company:

[Company Name]

Presenter:

[HR Name]

Duration:

[Minutes] minutes

Version:

[Version] – [Date]

Slide 1: Welcome to [Company Name]

• Company logo and welcome message
• Names of today’s joiners
• Speaker note: introduce yourself and the agenda

Slide 2: Agenda

• Our story
• How we work
• Pay and benefits
• Conduct and safety
• Your first week

Slide 3: Our Story

CODE OF CONDUCT ACKNOWLEDGEMENT AND DECLARATION

Employee Name:

[Employee Name]

Employee ID:

[Employee ID]

Designation:

[Designation]

Department:

[Department]

Code Version:

[Version]

Date:

[Date]

I have received and read the [Company Name] Code of Conduct, version [Version]. I understand it applies to me in all my work for the company, inside and outside the workplace.

My Commitments

1. I will act honestly and with integrity in all dealings.
2. I will not offer, give or accept bribes or improper payments.
3. I will follow the gifts and hospitality rules and declare gifts as required.
4. I will avoid situations where my personal interests conflict with the company’s interests, and disclose any that arise.
5. I will treat colleagues, customers and vendors with respect and will not harass or discriminate against anyone.
6. I will protect company assets and confidential information.
7. I will report any breach I become aware of through the channels provided, and I understand the company does not permit retaliation for good-faith reports.

Conflict of Interest Disclosure

HR POLICY ACKNOWLEDGEMENT

Employee Name:

[Employee Name]

Employee ID:

[Employee ID]

Designation:

[Designation]

Department:

[Department]

Date of Joining:

[Date of Joining]

I confirm that I have received, read and understood the following policies of [Company Name]:

Declaration

I agree to comply with these policies as amended from time to time. I understand that revised versions will be communicated to me by email or on [Policy Portal], and that I may contact HR for clarification. I understand that non-compliance may lead to action under the company’s disciplinary procedure.