Free template template · Word

New Employee Induction Schedule

A new employee induction schedule is the hour-by-hour timetable a new joiner receives for their first week. It shows each session’s time, topic, speaker and venue or meeting link, so the joiner knows where to be and speakers block their calendars in advance.

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[Company Logo][Company Name]

NEW EMPLOYEE INDUCTION SCHEDULE

Employee Name:: [Employee Name]
Designation:: [Designation]
Department:: [Department]
Week Starting:: [Date of Joining]
Induction Coordinator:: [HR Name] – [Phone Number]

Day 1 – Welcome

Time	Session	Speaker / Owner	Venue / Link	Status
09:30–10:30	Welcome and joining formalities	[HR Name]	[Venue]	[Done / Pending]
10:30–12:00	Company orientation	[HR Name]	[Venue]	[Done / Pending]
12:00–13:00	IT setup and system access	[IT Executive Name]	[Venue]	[Done / Pending]
13:00–14:00	Lunch with the team	[Reporting Manager]	[Venue]	[Done / Pending]
14:00–15:30	Meeting with reporting manager	[Reporting Manager]	[Venue]	[Done / Pending]

Day 2 – Company and Compliance

Time	Session	Speaker / Owner	Venue / Link	Status
10:00–11:00	Business overview	[Business Head]	[Venue / Link]	[Status]
11:15–12:15	Code of conduct and POSH	[HR Name]	[Venue / Link]	[Status]
14:00–15:00	Information security	[IT Security Lead]	[Venue / Link]	[Status]

Days 3–4 – Department Induction

Time	Session	Speaker / Owner	Venue / Link	Status
[Time]	Department processes and tools	[Reporting Manager]	[Venue]	[Status]
[Time]	Shadowing with buddy	[Buddy Name]	[Venue]	[Status]
[Time]	Cross-team meetings	[Stakeholder Names]	[Venue / Link]	[Status]

Day 5 – Review

Time	Session	Speaker / Owner	Venue / Link	Status
[Time]	30-day goals discussion	[Reporting Manager]	[Venue]	[Status]
[Time]	Induction feedback	[HR Name]	[Venue]	[Status]

Please carry your laptop and ID card to all sessions. For any change in schedule, contact the induction coordinator.

Issued by
[HR Name]
HR
Date: [Date]

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What this template includes

Joiner details and coordinator contact
Time-slot grid for each day
Speaker or owner per session
Venue or online link
Breaks and lunch with the team
Status column for completed sessions

When to use it

To share with a new joiner a day or two before they start
To block calendars of speakers and managers
For remote induction where meeting links must be listed
When several joiners follow a common timetable

How to customise this template

1Fill in real times and speakers
2Add meeting links for online sessions
3Shorten to three days for small teams
4Mark mandatory sessions clearly

HR tips

Send the schedule at least a day before joining
Leave buffer slots for paperwork and IT issues
Schedule a lunch with the team on day one
Confirm speakers the day before

For HR & hiring managers

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Frequently asked questions

What should a first week induction schedule look like?+

Day one covers welcome and paperwork, days two and three cover the company and compliance, and the rest of the week moves to department and role sessions with a review on the last day.

Should the induction schedule be shared before joining?+

Yes. Sharing it in the welcome email reduces anxiety and helps the joiner plan travel and documents.

Who prepares the induction schedule?+

HR usually prepares it in consultation with the reporting manager and speakers.

All 50 onboarding & induction →

[Company Logo][Company Name]

EMPLOYEE INDUCTION PROGRAM

Company:: [Company Name]
Programme Owner:: [HR Name]
Batch / Joiners:: [Batch Name / Employee Names]
Start Date:: [Date]
Venue:: [Work Location]

1. Objectives

Help new employees understand the company’s purpose, values and structure
Explain key policies, benefits and statutory entitlements
Build awareness of compliance duties: POSH, safety and data security
Connect joiners with their team, buddy and key contacts
Prepare them to start role-specific training

2. Programme Structure

Day	Module	Content	Owner	Duration
Day 1	Welcome and Orientation	Company overview, HR policies, joining formalities	[HR Name]	[Hours]
Day 2	Business and Customers	Products, services, key processes, leadership talk	[Business Head]	[Hours]
Day 3	Compliance	Code of conduct, POSH, information security, safety	[Compliance / Safety Officer]	[Hours]
Day 4	Department Induction	Team structure, tools, workflows	[Reporting Manager]	[Hours]
Day 5	Role Shadowing and Review	Shadowing, quiz, feedback, 30-day goals	[Reporting Manager] / [HR Name]	[Hours]

3. Methods

Plan · Word

Employee Induction Program

Download .docx

[Company Logo][Company Name]
EMPLOYEE ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Designation:
[Designation]
Department:
[Department]
Date of Joining:
[Date of Joining]
Reporting Manager:
[Reporting Manager]
HR Coordinator:
[HR Name]
Phase 1: Pre-Joining (Offer Acceptance to Day Before Joining) – Owner: HR
- Signed offer letter received and filed
- Background and reference checks initiated
- Pre-joining document list emailed to the candidate
- Joining date, time, reporting address and dress code confirmed
- IT, admin and reporting manager informed of the joining date
- Workstation, laptop and email ID requested
- Welcome email sent with day-one agenda
Phase 2: Joining Day – Owner: HR and Admin
- Original documents verified and copies taken (education, experience, relieving letter)
- PAN, bank account details and cancelled cheque collected
- Aadhaar (last 4 digits / masked copy) collected for KYC
- UAN obtained or new UAN generated; EPF nomination (Form 2) completed
- ESI registration done where applicable
- Appointment letter issued and signed copy received
- ID card, access card and welcome kit handed over
- Employee added to HRMS, attendance and payroll
Phase 3: First Week – Owner: HR, IT and Reporting Manager
Checklist · Word
Employee Onboarding Checklist
Download .docx

[Company Logo][Company Name]

INDUCTION ATTENDANCE SHEET

Company:: [Company Name]
Session Title:: [Session Title]
Date:: [Date]
Time:: [Start Time] – [End Time]
Trainer:: [Trainer Name]
Venue / Mode:: [Venue / Online]

S. No.	Employee Name	Employee ID	Department	Time In	Time Out	Signature
1	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]
2	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]
3	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]
4	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]
5	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]

Session Summary

Total participants nominated
Total participants present
Absentees and reason
Topics covered
Materials distributed

Certified that the above participants attended the induction session on the date and time recorded.

Trainer
[Trainer Name]
Date: [Date]

HR Coordinator
[HR Name]
Date: [Date]

Induction Attendance Sheet

Download .docx

[Company Logo][Company Name]

INDUCTION FEEDBACK FORM

Participant Details

Name (optional)
Department
Designation
Induction Batch / Dates
Location

Session Ratings (1 = Poor, 5 = Excellent)

Session	Content	Speaker	Usefulness	Comments
Company orientation	[1–5]	[1–5]	[1–5]	[Comments]
HR policies and benefits	[1–5]	[1–5]	[1–5]	[Comments]
POSH and code of conduct	[1–5]	[1–5]	[1–5]	[Comments]
Information security	[1–5]	[1–5]	[1–5]	[Comments]
Department induction	[1–5]	[1–5]	[1–5]	[Comments]

Overall Experience

Statement	Rating (1–5)
The induction helped me understand the company	[1–5]
I know whom to contact for HR, IT and admin matters	[1–5]
Session timings and venue were well managed	[1–5]
Materials provided were clear and useful	[1–5]

Form · Word

Induction Feedback Form

Download .docx

[Company Logo][Company Name]
EMPLOYEE ORIENTATION PRESENTATION – SLIDE OUTLINE
Company:
[Company Name]
Presenter:
[HR Name]
Duration:
[Minutes] minutes
Version:
[Version] – [Date]
Slide 1: Welcome to [Company Name]
- Company logo and welcome message
- Names of today’s joiners
- Speaker note: introduce yourself and the agenda
Slide 2: Agenda
- Our story
- How we work
- Pay and benefits
- Conduct and safety
- Your first week
Slide 3: Our Story
Plan · Word
Employee Orientation Presentation
Download .docx
[Company Logo][Company Name]
[COMPANY NAME] EMPLOYEE HANDBOOK
Version:
[Version]
Effective Date:
[Date]
Owner:
Human Resources
Applies To:
All employees of [Company Name]
1. Welcome and Purpose
This handbook explains how we work at [Company Name] and what we expect from one another. It summarises key policies; detailed policies are available on [Policy Portal]. Where the handbook differs from your appointment letter or applicable law, the appointment letter and law prevail.
2. About the Company
Brief history, vision, mission, values and organisation structure of [Company Name].
3. Employment Basics
Policy · Word
Employee Handbook
Download .docx
[Company Logo][Company Name]
EMPLOYEE HANDBOOK ACKNOWLEDGEMENT
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Designation:
[Designation]
Department:
[Department]
Handbook Version:
[Version]
Date Received:
[Date]
Declaration
I, [Employee Name], acknowledge that I have received a copy of (or online access to) the [Company Name] Employee Handbook, version [Version], dated [Date].
1. I have read the handbook and understood its contents.
2. I had the opportunity to ask HR about anything that was unclear.
3. I agree to follow the policies and procedures described in it.
4. I understand that the handbook summarises company policies and that my appointment letter and applicable law prevail where they differ.
5. I understand that the company may revise the handbook, and I will follow revised versions once they are communicated to me.
I also understand that detailed policies referred to in the handbook are available at [Policy Portal / HR Office], and that I should consult them or HR when in doubt.
Employee
[Employee Name]
Signature: ____________
Date: [Date]
Received by HR
[HR Name]
Signature: ____________
Date: [Date]
Form · Word
Employee Handbook Acknowledgement
Download .docx

[Company Logo][Company Name]

EMPLOYEE UNIFORM ACKNOWLEDGEMENT

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Department:: [Department]
Work Location:: [Work Location]
Date:: [Date]

Items Issued

Item	Size	Quantity	Issue Date	Next Replacement Due
[Shirt / Kurta]	[Size]	[Qty]	[DD/MM/YYYY]	[DD/MM/YYYY]
[Trousers / Saree]	[Size]	[Qty]	[DD/MM/YYYY]	[DD/MM/YYYY]
[Safety Shoes]	[Size]	[Qty]	[DD/MM/YYYY]	[DD/MM/YYYY]
[Apron / Cap / Name Badge]	[Size]	[Qty]	[DD/MM/YYYY]	[DD/MM/YYYY]

Uniform Rules

I will wear the complete uniform during duty hours, clean and in good condition.
I will follow the grooming and hygiene standards for my role.
I will wear safety items such as shoes, gloves or caps wherever required.
I will not wear the uniform for personal purposes outside duty.
I will report damage or wear and tear to [Admin Contact] for replacement.
I will return the uniform items as listed in the exit clearance process.

I confirm that the items above have been issued to me in the correct size and in good condition.

Form · Word

Employee Uniform Acknowledgement

Download .docx

New Employee Induction Schedule

Preview of the template

Day 1 – Welcome

Day 2 – Company and Compliance

Days 3–4 – Department Induction

Day 5 – Review

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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