Free plan template · Word

Employee Induction Program

An employee induction program is the structured plan that takes new joiners from orientation through company, function and role training over their first days or weeks. This template sets out objectives, modules, session owners, duration, assessment and sign-off so induction runs the same way for every batch.

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[Company Logo][Company Name]

EMPLOYEE INDUCTION PROGRAM

Company:: [Company Name]
Programme Owner:: [HR Name]
Batch / Joiners:: [Batch Name / Employee Names]
Start Date:: [Date]
Venue:: [Work Location]

1. Objectives

Help new employees understand the company’s purpose, values and structure
Explain key policies, benefits and statutory entitlements
Build awareness of compliance duties: POSH, safety and data security
Connect joiners with their team, buddy and key contacts
Prepare them to start role-specific training

2. Programme Structure

Day	Module	Content	Owner	Duration
Day 1	Welcome and Orientation	Company overview, HR policies, joining formalities	[HR Name]	[Hours]
Day 2	Business and Customers	Products, services, key processes, leadership talk	[Business Head]	[Hours]
Day 3	Compliance	Code of conduct, POSH, information security, safety	[Compliance / Safety Officer]	[Hours]
Day 4	Department Induction	Team structure, tools, workflows	[Reporting Manager]	[Hours]
Day 5	Role Shadowing and Review	Shadowing, quiz, feedback, 30-day goals	[Reporting Manager] / [HR Name]	[Hours]

3. Methods

Classroom or online presentations
Facility or plant walk-through
Shadowing with a buddy
Short quiz at the end of compliance modules

4. Assessment and Completion

Each participant completes a short quiz on policies and compliance topics and an induction feedback form. Induction is marked complete when attendance for all modules is recorded and the reporting manager confirms the role-shadowing sessions.

5. Review

HR will review feedback after every batch and revise the programme at least every [Review Period].

Prepared by
[HR Name]
HR
Date: [Date]

Approved by
[Authorised Signatory]
Head – HR
Date: [Date]

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What this template includes

Programme objectives and target audience
Day-wise module plan with session owners
Mix of classroom, on-the-job and shadowing sessions
Compliance modules: POSH, safety, information security
Assessment or quiz to confirm understanding
Feedback and programme review
Approval by HR head

When to use it

When designing or refreshing your company’s induction programme
For campus or fresher batches joining together
When induction must be documented for ISO, client or audit requirements
When multiple departments deliver parts of induction

How to customise this template

1Adjust the number of days to your role complexity
2Replace module owners with real names
3Add plant or site safety modules for factory roles
4Add an assessment pass mark if needed
5Review the programme every six months using feedback

HR tips

Involve business leaders, not only HR, as speakers
Keep compliance sessions short and practical
Include a buddy or shadowing slot every day
Track attendance for every module

For HR & hiring managers

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Frequently asked questions

What is an induction program for employees?+

It is a planned series of sessions that introduces new hires to the company, its policies, their department and their role. It usually runs from a few days to a few weeks.

How long should an induction program be?+

Many companies run three to five days of structured induction, followed by role training. Complex or regulated roles may need longer.

Who conducts induction?+

HR coordinates it, while department heads, IT, safety officers and managers deliver their own modules.

All 50 onboarding & induction →

[Company Logo][Company Name]

NEW EMPLOYEE INDUCTION SCHEDULE

Employee Name:: [Employee Name]
Designation:: [Designation]
Department:: [Department]
Week Starting:: [Date of Joining]
Induction Coordinator:: [HR Name] – [Phone Number]

Day 1 – Welcome

Time	Session	Speaker / Owner	Venue / Link	Status
09:30–10:30	Welcome and joining formalities	[HR Name]	[Venue]	[Done / Pending]
10:30–12:00	Company orientation	[HR Name]	[Venue]	[Done / Pending]
12:00–13:00	IT setup and system access	[IT Executive Name]	[Venue]	[Done / Pending]
13:00–14:00	Lunch with the team	[Reporting Manager]	[Venue]	[Done / Pending]
14:00–15:30	Meeting with reporting manager	[Reporting Manager]	[Venue]	[Done / Pending]

Day 2 – Company and Compliance

Time	Session	Speaker / Owner	Venue / Link	Status
10:00–11:00	Business overview	[Business Head]	[Venue / Link]	[Status]
11:15–12:15	Code of conduct and POSH	[HR Name]	[Venue / Link]	[Status]
14:00–15:00	Information security	[IT Security Lead]	[Venue / Link]	[Status]

Days 3–4 – Department Induction

Template · Word

New Employee Induction Schedule

Download .docx

[Company Logo][Company Name]
EMPLOYEE ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Designation:
[Designation]
Department:
[Department]
Date of Joining:
[Date of Joining]
Reporting Manager:
[Reporting Manager]
HR Coordinator:
[HR Name]
Phase 1: Pre-Joining (Offer Acceptance to Day Before Joining) – Owner: HR
- Signed offer letter received and filed
- Background and reference checks initiated
- Pre-joining document list emailed to the candidate
- Joining date, time, reporting address and dress code confirmed
- IT, admin and reporting manager informed of the joining date
- Workstation, laptop and email ID requested
- Welcome email sent with day-one agenda
Phase 2: Joining Day – Owner: HR and Admin
- Original documents verified and copies taken (education, experience, relieving letter)
- PAN, bank account details and cancelled cheque collected
- Aadhaar (last 4 digits / masked copy) collected for KYC
- UAN obtained or new UAN generated; EPF nomination (Form 2) completed
- ESI registration done where applicable
- Appointment letter issued and signed copy received
- ID card, access card and welcome kit handed over
- Employee added to HRMS, attendance and payroll
Phase 3: First Week – Owner: HR, IT and Reporting Manager
Checklist · Word
Employee Onboarding Checklist
Download .docx

[Company Logo][Company Name]

INDUCTION ATTENDANCE SHEET

Company:: [Company Name]
Session Title:: [Session Title]
Date:: [Date]
Time:: [Start Time] – [End Time]
Trainer:: [Trainer Name]
Venue / Mode:: [Venue / Online]

S. No.	Employee Name	Employee ID	Department	Time In	Time Out	Signature
1	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]
2	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]
3	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]
4	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]
5	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]

Session Summary

Total participants nominated
Total participants present
Absentees and reason
Topics covered
Materials distributed

Certified that the above participants attended the induction session on the date and time recorded.

Trainer
[Trainer Name]
Date: [Date]

HR Coordinator
[HR Name]
Date: [Date]

Induction Attendance Sheet

Download .docx

[Company Logo][Company Name]

INDUCTION FEEDBACK FORM

Participant Details

Name (optional)
Department
Designation
Induction Batch / Dates
Location

Session Ratings (1 = Poor, 5 = Excellent)

Session	Content	Speaker	Usefulness	Comments
Company orientation	[1–5]	[1–5]	[1–5]	[Comments]
HR policies and benefits	[1–5]	[1–5]	[1–5]	[Comments]
POSH and code of conduct	[1–5]	[1–5]	[1–5]	[Comments]
Information security	[1–5]	[1–5]	[1–5]	[Comments]
Department induction	[1–5]	[1–5]	[1–5]	[Comments]

Overall Experience

Statement	Rating (1–5)
The induction helped me understand the company	[1–5]
I know whom to contact for HR, IT and admin matters	[1–5]
Session timings and venue were well managed	[1–5]
Materials provided were clear and useful	[1–5]

Form · Word

Induction Feedback Form

Download .docx

[Company Logo][Company Name]
EMPLOYEE ORIENTATION PRESENTATION – SLIDE OUTLINE
Company:
[Company Name]
Presenter:
[HR Name]
Duration:
[Minutes] minutes
Version:
[Version] – [Date]
Slide 1: Welcome to [Company Name]
- Company logo and welcome message
- Names of today’s joiners
- Speaker note: introduce yourself and the agenda
Slide 2: Agenda
- Our story
- How we work
- Pay and benefits
- Conduct and safety
- Your first week
Slide 3: Our Story
Plan · Word
Employee Orientation Presentation
Download .docx
[Company Logo][Company Name]
[COMPANY NAME] EMPLOYEE HANDBOOK
Version:
[Version]
Effective Date:
[Date]
Owner:
Human Resources
Applies To:
All employees of [Company Name]
1. Welcome and Purpose
This handbook explains how we work at [Company Name] and what we expect from one another. It summarises key policies; detailed policies are available on [Policy Portal]. Where the handbook differs from your appointment letter or applicable law, the appointment letter and law prevail.
2. About the Company
Brief history, vision, mission, values and organisation structure of [Company Name].
3. Employment Basics
Policy · Word
Employee Handbook
Download .docx
[Company Logo][Company Name]
EMPLOYEE HANDBOOK ACKNOWLEDGEMENT
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Designation:
[Designation]
Department:
[Department]
Handbook Version:
[Version]
Date Received:
[Date]
Declaration
I, [Employee Name], acknowledge that I have received a copy of (or online access to) the [Company Name] Employee Handbook, version [Version], dated [Date].
1. I have read the handbook and understood its contents.
2. I had the opportunity to ask HR about anything that was unclear.
3. I agree to follow the policies and procedures described in it.
4. I understand that the handbook summarises company policies and that my appointment letter and applicable law prevail where they differ.
5. I understand that the company may revise the handbook, and I will follow revised versions once they are communicated to me.
I also understand that detailed policies referred to in the handbook are available at [Policy Portal / HR Office], and that I should consult them or HR when in doubt.
Employee
[Employee Name]
Signature: ____________
Date: [Date]
Received by HR
[HR Name]
Signature: ____________
Date: [Date]
Form · Word
Employee Handbook Acknowledgement
Download .docx

[Company Logo][Company Name]

EMPLOYEE UNIFORM ACKNOWLEDGEMENT

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Department:: [Department]
Work Location:: [Work Location]
Date:: [Date]

Items Issued

Item	Size	Quantity	Issue Date	Next Replacement Due
[Shirt / Kurta]	[Size]	[Qty]	[DD/MM/YYYY]	[DD/MM/YYYY]
[Trousers / Saree]	[Size]	[Qty]	[DD/MM/YYYY]	[DD/MM/YYYY]
[Safety Shoes]	[Size]	[Qty]	[DD/MM/YYYY]	[DD/MM/YYYY]
[Apron / Cap / Name Badge]	[Size]	[Qty]	[DD/MM/YYYY]	[DD/MM/YYYY]

Uniform Rules

I will wear the complete uniform during duty hours, clean and in good condition.
I will follow the grooming and hygiene standards for my role.
I will wear safety items such as shoes, gloves or caps wherever required.
I will not wear the uniform for personal purposes outside duty.
I will report damage or wear and tear to [Admin Contact] for replacement.
I will return the uniform items as listed in the exit clearance process.

I confirm that the items above have been issued to me in the correct size and in good condition.

Form · Word

Employee Uniform Acknowledgement

Download .docx

Employee Induction Program

Preview of the plan

1. Objectives

2. Programme Structure

3. Methods

4. Assessment and Completion

5. Review

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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