Employee Orientation Presentation

NEW EMPLOYEE ORIENTATION CHECKLIST

Employee Name:

[Employee Name]

Employee ID:

[Employee ID]

Designation:

[Designation]

Department:

[Department]

Orientation Date:

[Date of Joining]

Buddy:

[Buddy Name]

HR – [HR Name]

• Welcome the employee at reception
• Complete joining forms and document verification
• Explain leave, attendance, pay date and benefits
• Explain POSH policy and grievance channels
• Hand over ID card and welcome kit

Reporting Manager – [Reporting Manager]

• Block time for a one-on-one on day one
• Explain the role, team goals and first-week plan
• Introduce the employee to the team
• Share key documents and tools for the role
• Agree a check-in time for the end of week one

Buddy – [Buddy Name]

EMPLOYEE ONBOARDING CHECKLIST

Employee Name:

[Employee Name]

Employee ID:

[Employee ID]

Designation:

[Designation]

Department:

[Department]

Date of Joining:

[Date of Joining]

Reporting Manager:

[Reporting Manager]

HR Coordinator:

[HR Name]

Phase 1: Pre-Joining (Offer Acceptance to Day Before Joining) – Owner: HR

• Signed offer letter received and filed
• Background and reference checks initiated
• Pre-joining document list emailed to the candidate
• Joining date, time, reporting address and dress code confirmed
• IT, admin and reporting manager informed of the joining date
• Workstation, laptop and email ID requested
• Welcome email sent with day-one agenda

Phase 2: Joining Day – Owner: HR and Admin

• Original documents verified and copies taken (education, experience, relieving letter)
• PAN, bank account details and cancelled cheque collected
• Aadhaar (last 4 digits / masked copy) collected for KYC
• UAN obtained or new UAN generated; EPF nomination (Form 2) completed
• ESI registration done where applicable
• Appointment letter issued and signed copy received
• ID card, access card and welcome kit handed over
• Employee added to HRMS, attendance and payroll

Phase 3: First Week – Owner: HR, IT and Reporting Manager

NEW HIRE ORIENTATION CHECKLIST

New Hire:

[Employee Name]

Designation:

[Designation]

Orientation Date:

[Date]

Facilitator:

[HR Name]

Venue / Mode:

[Venue / Online]

Section 1: About the Company

• History, founders and leadership team
• Vision, mission and values
• Products, services and key customers
• Organisation structure and locations

Section 2: Working Here

• Working hours, shifts, attendance and biometric punching
• Leave types, holiday list and how to apply
• Probation period and confirmation process
• Dress code and workplace etiquette

Section 3: Pay and Benefits

EMPLOYEE INDUCTION PROGRAM

Company:

[Company Name]

Programme Owner:

[HR Name]

Batch / Joiners:

[Batch Name / Employee Names]

Start Date:

[Date]

Venue:

[Work Location]

1. Objectives

1. Help new employees understand the company’s purpose, values and structure
2. Explain key policies, benefits and statutory entitlements
3. Build awareness of compliance duties: POSH, safety and data security
4. Connect joiners with their team, buddy and key contacts
5. Prepare them to start role-specific training

2. Programme Structure

3. Methods

NEW EMPLOYEE INDUCTION SCHEDULE

Employee Name:

[Employee Name]

Designation:

[Designation]

Department:

[Department]

Week Starting:

[Date of Joining]

Induction Coordinator:

[HR Name] – [Phone Number]

Day 1 – Welcome

Day 2 – Company and Compliance

Days 3–4 – Department Induction

[COMPANY NAME] EMPLOYEE HANDBOOK

Version:

[Version]

Effective Date:

[Date]

Owner:

Human Resources

Applies To:

All employees of [Company Name]

1. Welcome and Purpose

This handbook explains how we work at [Company Name] and what we expect from one another. It summarises key policies; detailed policies are available on [Policy Portal]. Where the handbook differs from your appointment letter or applicable law, the appointment letter and law prevail.

2. About the Company

Brief history, vision, mission, values and organisation structure of [Company Name].

3. Employment Basics

EMPLOYEE HANDBOOK ACKNOWLEDGEMENT

Employee Name:

[Employee Name]

Employee ID:

[Employee ID]

Designation:

[Designation]

Department:

[Department]

Handbook Version:

[Version]

Date Received:

[Date]

Declaration

I, [Employee Name], acknowledge that I have received a copy of (or online access to) the [Company Name] Employee Handbook, version [Version], dated [Date].

1. I have read the handbook and understood its contents.
2. I had the opportunity to ask HR about anything that was unclear.
3. I agree to follow the policies and procedures described in it.
4. I understand that the handbook summarises company policies and that my appointment letter and applicable law prevail where they differ.
5. I understand that the company may revise the handbook, and I will follow revised versions once they are communicated to me.

I also understand that detailed policies referred to in the handbook are available at [Policy Portal / HR Office], and that I should consult them or HR when in doubt.

EMPLOYEE UNIFORM ACKNOWLEDGEMENT

Employee Name:

[Employee Name]

Employee ID:

[Employee ID]

Designation:

[Designation]

Department:

[Department]

Work Location:

[Work Location]

Date:

[Date]

Items Issued

Uniform Rules

1. I will wear the complete uniform during duty hours, clean and in good condition.
2. I will follow the grooming and hygiene standards for my role.
3. I will wear safety items such as shoes, gloves or caps wherever required.
4. I will not wear the uniform for personal purposes outside duty.
5. I will report damage or wear and tear to [Admin Contact] for replacement.
6. I will return the uniform items as listed in the exit clearance process.

I confirm that the items above have been issued to me in the correct size and in good condition.