Free template template · Word

Employee Shift Schedule

An employee shift schedule is an individual schedule given to one employee listing their shift, timings, location and weekly offs for each day of the period. It is derived from the team roster and helps the employee plan personal commitments and transport.

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[Company Logo][Company Name]

EMPLOYEE SHIFT SCHEDULE

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Department:: [Department]
Supervisor / Contact:: [Supervisor Name] – [Phone Number]
Schedule Period:: [DD/MM/YYYY] to [DD/MM/YYYY]

Date	Day	Shift	Start Time	End Time	Location / Counter	Pick-up Time (if cab)
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]

Summary

Item	Count
Working days	[No.]
Night shifts	[No.]
Weekly offs	[No.]
Holidays	[No.]

Important Instructions

Report [10] minutes before your shift start for handover.
For any change or swap, submit a Shift Change Request Form at least [No.] days in advance.
If you are unwell or delayed, inform your supervisor before the shift begins.
Carry your ID card at all times on premises.

I have received my shift schedule for the above period.

Employee
[Employee Name]
Date: [Date]

Issued by
[Supervisor Name]

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What this template includes

Employee details and supervisor contact – who to call
Date-wise shift and timing – no decoding of codes
Location or counter – for multi-site staff
Weekly off and holidays – plan ahead
Transport pick-up time – for night shifts
Acknowledgement – confirms receipt

When to use it

Sharing personalised schedules with employees after the roster is final
Employees working across multiple locations or counters
New joiners needing a clear first-month schedule
Arranging cab or transport pick-ups

How to customise this template

1Copy the employee's line from the team roster
2Add location if they move between sites
3Add pick-up points if you provide transport
4Send as PDF or print for staff without email

HR tips

Issue schedules together with the roster, not later
Highlight any change from the previous period
Give a contact for urgent swaps
Reissue if any date changes

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Frequently asked questions

What is the difference between a shift roster and a shift schedule?+

A roster covers the whole team; a shift schedule is one employee's personal extract with full timings and details.

How far in advance should an employee get their schedule?+

As early as practical, ideally a week or more before the period starts, so employees can plan.

What if I cannot work a scheduled shift?+

Raise a shift change request with your supervisor as early as possible and continue as scheduled until it is approved.

All 50 attendance & time management →

[Company Logo][Company Name]

EMPLOYEE ATTENDANCE SHEET

Company:: [Company Name]
Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Reporting Manager:: [Reporting Manager]
Month:: [Month Year]
Standard Shift:: [09:30] to [18:30]

Date	Day	In-Time	Out-Time	Break (mins)	Net Hours	Status (P/L/H/WO/HD)	Remarks
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]

Monthly Totals

Item	Total
Days present	[No.]
Leave days (type)	[No. / Type]
Total net hours	[Hours]
Late arrivals	[No.]

I confirm that the entries above are a true record of my attendance for the month.

Employee
[Employee Name]
Date: [Date]

Verified by
[Reporting Manager]
Date: [Date]

Template · Word

Employee Attendance Sheet

Download .docx

Policy · Word
Shift Timing Policy
Download .docx
[Company Logo][Company Name]
SHIFT CHANGE REQUEST FORM
Company:
[Company Name]
Department:
[Department]
Date of Request:
[Date]
Part A: Employee Details
Employee Name
Employee ID
Designation
Shift Supervisor
Contact Number
Part B: Request Details
Current Shift Current Timing Requested Shift Requested Timing From Date To Date
[A/B/C/General] [HH:MM–HH:MM] [A/B/C/General] [HH:MM–HH:MM] [DD/MM/YYYY] [DD/MM/YYYY]
- Temporary change
- Permanent change
- Shift swap with a colleague
Form · Word
Shift Change Request Form
Download .docx

Current Shift	Current Timing	Requested Shift	Requested Timing	From Date	To Date
[A/B/C/General]	[HH:MM–HH:MM]	[A/B/C/General]	[HH:MM–HH:MM]	[DD/MM/YYYY]	[DD/MM/YYYY]

[Company Logo][Company Name]

SHIFT CHANGE APPROVAL FORM

Approval No.:: [Reference Number]
Request No. / Date:: [Reference Number] / [DD/MM/YYYY]
Date:: [Date]

1. Employee and Request Summary

Employee Name
Employee ID
Department
Current Shift
Requested Shift
Period Requested

2. Supervisor Review

Check	Status	Comments
Minimum manpower maintained in current shift	[Yes / No]	[Comments]
Minimum manpower maintained in requested shift	[Yes / No]	[Comments]
Rest of [No.] hours between shifts ensured	[Yes / No]	[Comments]
No unplanned overtime created	[Yes / No]	[Comments]
Skills / certification match (for swaps)	[Yes / No]	[Comments]

3. Decision

Form · Word

Shift Change Approval Form

Download .docx

[Company Logo][Company Name]

SHIFT ROSTER

Company / Unit:: [Company Name] – [Work Location]
Department:: [Department]
Roster Period:: [DD/MM/YYYY] to [DD/MM/YYYY]
Published On:: [Date]

Employee ID	Employee Name	Role	Day 1	Day 2	Day 3	Day 4	Day 5	Day 6	Day 7
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]

Manpower Count per Shift

Shift	Day 1	Day 2	Day 3	Day 4	Day 5	Day 6	Day 7
A	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]
B	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]
C	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]

Change Log

Template · Word

Shift Roster Format

Download .docx

[Company Logo][Company Name]

WEEKLY SHIFT ROSTER

Unit / Team:: [Company Name] – [Department]
Week:: [DD/MM/YYYY] (Mon) to [DD/MM/YYYY] (Sun)
Prepared by:: [Supervisor Name]

Employee Name	Mon	Tue	Wed	Thu	Fri	Sat	Sun	Weekly Hours
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]

Shift Leads and Standby

Day	Morning Lead	Evening Lead	Night Lead	Standby
Mon	[Employee Name]	[Employee Name]	[Employee Name]	[Employee Name]
Tue	[Employee Name]	[Employee Name]	[Employee Name]	[Employee Name]
Wed	[Employee Name]	[Employee Name]	[Employee Name]	[Employee Name]
Thu	[Employee Name]	[Employee Name]	[Employee Name]	[Employee Name]

Notes

Minimum manpower: Morning [No.], Evening [No.], Night [No.].
Swaps must be approved by the supervisor and recorded on this sheet.
Weekly hours must not exceed the limit set by the Working Hours Policy.

Template · Word

Weekly Shift Roster

Download .docx

[Company Logo][Company Name]

MONTHLY SHIFT ROSTER

Company / Unit:: [Company Name] – [Work Location]
Department:: [Department]
Month:: [Month Year]
Holidays this Month:: [DD/MM – Holiday Name]

Shift timings: A [06:00–14:00] | B [14:00–22:00] | C [22:00–06:00] | G [09:00–18:00]. Weekly off day shown in brackets.

Employee ID	Employee Name	Week 1	Week 2	Week 3	Week 4	Week 5	Planned Leave	Night Shifts	Working Days
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]

Coverage Summary

Week	Shift A	Shift B	Shift C	Gaps / Action
Week 1	[No.]	[No.]	[No.]	[Action]
Week 2	[No.]	[No.]	[No.]	[Action]
Week 3	[No.]	[No.]	[No.]	[Action]
Week 4	[No.]	[No.]	[No.]	[Action]

Rules for this Roster

Template · Word

Monthly Shift Roster

Download .docx

[Company Logo][Company Name]

EMPLOYEE TIMESHEET

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Department:: [Department]
Reporting Manager:: [Reporting Manager]
Week:: [DD/MM/YYYY] to [DD/MM/YYYY]

Activity / Task	Billable (Y/N)	Mon	Tue	Wed	Thu	Fri	Sat	Total Hours
[Core work – e.g. customer tickets]	[Y/N]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]
[Meetings and reviews]	[N]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]
[Training]	[N]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]
[Admin / reporting]	[N]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]
Leave / Holiday	–	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]
Daily Total	–	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]	[Hrs]

Comments

Unusual days, late stays or blockers

I confirm that this timesheet correctly reflects my working time for the week.

Employee
[Employee Name]
Submitted: [Date]

Approved by
[Reporting Manager]
Date: [Date]

Template · Word

Employee Timesheet

Download .docx

Employee Shift Schedule

Preview of the template

Summary

Important Instructions

What this template includes

When to use it

How to customise this template

HR tips

Frequently asked questions

Monthly Totals

Employee Attendance Sheet

1. Purpose

2. Scope

3. Shift Schedule

Shift Timing Policy

Part A: Employee Details

Part B: Request Details

Shift Change Request Form

1. Employee and Request Summary

2. Supervisor Review

3. Decision

Shift Change Approval Form

Manpower Count per Shift

Change Log

Shift Roster Format

Shift Leads and Standby

Notes

Weekly Shift Roster

Coverage Summary

Rules for this Roster

Monthly Shift Roster

Comments

Employee Timesheet

Employee Name
Employee ID
Designation
Shift Supervisor
Contact Number

Employee Shift Schedule

Preview of the template

Summary

Important Instructions

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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