Free template template · Word

Monthly Shift Roster

A monthly shift roster sets the shift rotation for an entire month, usually week by week, with weekly offs, holidays, planned leave and the number of night shifts per person. It is used by plants, BPOs, hospitals and security agencies that rotate shifts on a fixed cycle.

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[Company Logo][Company Name]

MONTHLY SHIFT ROSTER

Company / Unit:: [Company Name] – [Work Location]
Department:: [Department]
Month:: [Month Year]
Holidays this Month:: [DD/MM – Holiday Name]

Shift timings: A [06:00–14:00] | B [14:00–22:00] | C [22:00–06:00] | G [09:00–18:00]. Weekly off day shown in brackets.

Employee ID	Employee Name	Week 1	Week 2	Week 3	Week 4	Week 5	Planned Leave	Night Shifts	Working Days
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]

Coverage Summary

Week	Shift A	Shift B	Shift C	Gaps / Action
Week 1	[No.]	[No.]	[No.]	[Action]
Week 2	[No.]	[No.]	[No.]	[Action]
Week 3	[No.]	[No.]	[No.]	[Action]
Week 4	[No.]	[No.]	[No.]	[Action]

Rules for this Roster

Minimum [No.] hours rest when moving between shifts.
No employee to be on night shift for more than [No.] consecutive weeks.
Any change after publication requires supervisor approval and an entry in the shift change log.

Prepared by
[Shift In-charge]
Date: [Date]

Approved by
[Plant / Operations Head]

Copy to
[HR Name] (Payroll)

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What this template includes

Week-wise rotation columns – fits fixed cycles
Weekly off day per week – rest planning
Holidays and planned leave – known gaps
Night shift count – fairness and allowance
Total working days – payroll reconciliation
Approval and publish date – formal record

When to use it

Teams on fixed weekly or fortnightly rotation
Planning month-long manpower for a plant or contact centre
Spreading night shifts fairly over the month
Feeding shift allowance data into payroll

How to customise this template

1Fill the rotation pattern (e.g. A-B-C) for each week
2List the month's holidays at the top
3Mark planned leave before rotation
4Add a night-allowance eligibility column if used

HR tips

Ensure rest hours when switching from night to morning rotation
Cap consecutive night weeks as per your policy
Review leave requests before finalising
Share with payroll at month-end with actual changes

For HR & hiring managers

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Frequently asked questions

What is a monthly shift roster?+

It is a plan of shifts for all employees for a month, usually showing which shift each person works each week, with offs and leave.

How do I rotate shifts fairly in a month?+

Use a fixed cycle such as A-B-C-A, balance night shifts across the team and keep rest periods between changes.

Does the monthly roster help with payroll?+

Yes, it gives night shift counts and working days, which help calculate any shift allowance as per policy.

All 50 attendance & time management →

[Company Logo][Company Name]

SHIFT ROSTER

Company / Unit:: [Company Name] – [Work Location]
Department:: [Department]
Roster Period:: [DD/MM/YYYY] to [DD/MM/YYYY]
Published On:: [Date]

Employee ID	Employee Name	Role	Day 1	Day 2	Day 3	Day 4	Day 5	Day 6	Day 7
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]

Manpower Count per Shift

Shift	Day 1	Day 2	Day 3	Day 4	Day 5	Day 6	Day 7
A	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]
B	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]
C	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]

Change Log

Template · Word

Shift Roster Format

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[Company Logo][Company Name]

WEEKLY SHIFT ROSTER

Unit / Team:: [Company Name] – [Department]
Week:: [DD/MM/YYYY] (Mon) to [DD/MM/YYYY] (Sun)
Prepared by:: [Supervisor Name]

Employee Name	Mon	Tue	Wed	Thu	Fri	Sat	Sun	Weekly Hours
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]

Shift Leads and Standby

Day	Morning Lead	Evening Lead	Night Lead	Standby
Mon	[Employee Name]	[Employee Name]	[Employee Name]	[Employee Name]
Tue	[Employee Name]	[Employee Name]	[Employee Name]	[Employee Name]
Wed	[Employee Name]	[Employee Name]	[Employee Name]	[Employee Name]
Thu	[Employee Name]	[Employee Name]	[Employee Name]	[Employee Name]

Notes

Minimum manpower: Morning [No.], Evening [No.], Night [No.].
Swaps must be approved by the supervisor and recorded on this sheet.
Weekly hours must not exceed the limit set by the Working Hours Policy.

Template · Word

Weekly Shift Roster

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[Company Logo][Company Name]

MONTHLY ATTENDANCE SHEET

Company:: [Company Name]
Department / Team:: [Department]
Month:: [Month Year]
Attendance Cycle:: [DD/MM/YYYY] to [DD/MM/YYYY]
Total Days in Cycle:: [No.]

Employee ID	Employee Name	Week 1	Week 2	Week 3	Week 4	Week 5	Late Marks	OT Hours (Approved)	Paid Leave	LOP Days	Paid Days	Remarks
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]

Leave Breakup

Employee Name	Casual Leave	Sick Leave	Earned Leave	Comp-Off	On Duty
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]

Notes for Payroll

Paid days = present days + paid leave + weekly offs + paid holidays.
Overtime is paid as per applicable law and company policy, only for hours approved in writing.
Any correction after submission must be raised through an attendance regularisation form.

Template · Word

Monthly Attendance Sheet

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Policy · Word
Shift Timing Policy
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[Company Logo][Company Name]
SHIFT CHANGE REQUEST FORM
Company:
[Company Name]
Department:
[Department]
Date of Request:
[Date]
Part A: Employee Details
Employee Name
Employee ID
Designation
Shift Supervisor
Contact Number
Part B: Request Details
Current Shift Current Timing Requested Shift Requested Timing From Date To Date
[A/B/C/General] [HH:MM–HH:MM] [A/B/C/General] [HH:MM–HH:MM] [DD/MM/YYYY] [DD/MM/YYYY]
- Temporary change
- Permanent change
- Shift swap with a colleague
Form · Word
Shift Change Request Form
Download .docx

Current Shift	Current Timing	Requested Shift	Requested Timing	From Date	To Date
[A/B/C/General]	[HH:MM–HH:MM]	[A/B/C/General]	[HH:MM–HH:MM]	[DD/MM/YYYY]	[DD/MM/YYYY]

[Company Logo][Company Name]

SHIFT CHANGE APPROVAL FORM

Approval No.:: [Reference Number]
Request No. / Date:: [Reference Number] / [DD/MM/YYYY]
Date:: [Date]

1. Employee and Request Summary

Employee Name
Employee ID
Department
Current Shift
Requested Shift
Period Requested

2. Supervisor Review

Check	Status	Comments
Minimum manpower maintained in current shift	[Yes / No]	[Comments]
Minimum manpower maintained in requested shift	[Yes / No]	[Comments]
Rest of [No.] hours between shifts ensured	[Yes / No]	[Comments]
No unplanned overtime created	[Yes / No]	[Comments]
Skills / certification match (for swaps)	[Yes / No]	[Comments]

3. Decision

Form · Word

Shift Change Approval Form

Download .docx

[Company Logo][Company Name]

EMPLOYEE SHIFT SCHEDULE

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Department:: [Department]
Supervisor / Contact:: [Supervisor Name] – [Phone Number]
Schedule Period:: [DD/MM/YYYY] to [DD/MM/YYYY]

Date	Day	Shift	Start Time	End Time	Location / Counter	Pick-up Time (if cab)
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]

Summary

Item	Count
Working days	[No.]
Night shifts	[No.]
Weekly offs	[No.]
Holidays	[No.]

Important Instructions

Report [10] minutes before your shift start for handover.
For any change or swap, submit a Shift Change Request Form at least [No.] days in advance.
If you are unwell or delayed, inform your supervisor before the shift begins.
Carry your ID card at all times on premises.

Template · Word

Employee Shift Schedule

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[Company Logo][Company Name]
MONTHLY WORK REPORT
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Designation:
[Designation]
Month:
[Month Year]
Reporting Manager:
[Reporting Manager]
1. KRA Progress
KRA Monthly Target Achieved % Achievement Comments
[KRA] [Target] [Achieved] [%] [Comments]
[KRA] [Target] [Achieved] [%] [Comments]
[KRA] [Target] [Achieved] [%] [Comments]
[KRA] [Target] [Achieved] [%] [Comments]
2. Major Achievements
- [Achievement with result]
- [Achievement with result]
- [Recognition / client feedback]
3. Attendance and Leave
Report · Word
Monthly Work Report
Download .docx

Monthly Shift Roster

Preview of the template

Coverage Summary

Rules for this Roster

What this template includes

When to use it

How to customise this template

HR tips

Frequently asked questions

Manpower Count per Shift

Change Log

Shift Roster Format

Shift Leads and Standby

Notes

Weekly Shift Roster

Leave Breakup

Notes for Payroll

Monthly Attendance Sheet

1. Purpose

2. Scope

3. Shift Schedule

Shift Timing Policy

Part A: Employee Details

Part B: Request Details

Shift Change Request Form

1. Employee and Request Summary

2. Supervisor Review

3. Decision

Shift Change Approval Form

Summary

Important Instructions

Employee Shift Schedule

1. KRA Progress

2. Major Achievements

3. Attendance and Leave

Monthly Work Report

Employee Name
Employee ID
Designation
Shift Supervisor
Contact Number

KRA	Monthly Target	Achieved	% Achievement	Comments
[KRA]	[Target]	[Achieved]	[%]	[Comments]
[KRA]	[Target]	[Achieved]	[%]	[Comments]
[KRA]	[Target]	[Achieved]	[%]	[Comments]
[KRA]	[Target]	[Achieved]	[%]	[Comments]

Monthly Shift Roster

Preview of the template

Coverage Summary

Rules for this Roster

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

Related HR templates