Free template template · Word

Weekly Shift Roster

A weekly shift roster plans one week of shifts, Monday to Sunday, for a team, with shift timings, weekly offs, standby staff and a named shift lead for each slot. It suits teams whose demand changes week to week, such as retail, restaurants, support desks and hospital wards.

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[Company Logo][Company Name]

WEEKLY SHIFT ROSTER

Unit / Team:: [Company Name] – [Department]
Week:: [DD/MM/YYYY] (Mon) to [DD/MM/YYYY] (Sun)
Prepared by:: [Supervisor Name]

Employee Name	Mon	Tue	Wed	Thu	Fri	Sat	Sun	Weekly Hours
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]
[Employee Name]	[09–17]	[09–17]	[14–22]	[14–22]	[WO]	[22–06]	[22–06]	[Hours]

Shift Leads and Standby

Day	Morning Lead	Evening Lead	Night Lead	Standby
Mon	[Employee Name]	[Employee Name]	[Employee Name]	[Employee Name]
Tue	[Employee Name]	[Employee Name]	[Employee Name]	[Employee Name]
Wed	[Employee Name]	[Employee Name]	[Employee Name]	[Employee Name]
Thu	[Employee Name]	[Employee Name]	[Employee Name]	[Employee Name]

Notes

Minimum manpower: Morning [No.], Evening [No.], Night [No.].
Swaps must be approved by the supervisor and recorded on this sheet.
Weekly hours must not exceed the limit set by the Working Hours Policy.

Prepared by
[Supervisor Name]
Date: [Date]

Approved by
[Department Head]

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What this template includes

Monday–Sunday columns – one week at a glance
Shift timing per cell – no separate legend needed
Weekly off – one per employee per week
Shift lead per slot – accountability for handover
Standby/on-call list – cover for absences
Total hours per employee – check against limits

When to use it

Teams with weekly changing demand
Short-notice planning around leave
Restaurants, stores and clinics with peak days
Pilot of a new shift pattern

How to customise this template

1Enter the week start date
2Write timings directly in cells if shifts vary
3Mark shift leads with an asterisk or separate row
4Add a standby row for each day

HR tips

Check each employee's weekly hours stay within permitted limits
Rotate weekend duty fairly
Share the roster in the team group and on the notice board
Freeze the roster by a fixed day each week

For HR & hiring managers

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Frequently asked questions

How do I prepare a weekly roster?+

Start with leave and weekly offs, assign shifts to meet minimum manpower for each day, name a shift lead, then check total weekly hours for each person.

Should every employee get a weekly off?+

Yes, employees should get at least one weekly rest day as per applicable law, shown clearly on the roster.

What is a standby in a roster?+

A standby is an employee designated to cover if someone is absent. Any standby compensation should follow company policy.

All 50 attendance & time management →

[Company Logo][Company Name]

SHIFT ROSTER

Company / Unit:: [Company Name] – [Work Location]
Department:: [Department]
Roster Period:: [DD/MM/YYYY] to [DD/MM/YYYY]
Published On:: [Date]

Employee ID	Employee Name	Role	Day 1	Day 2	Day 3	Day 4	Day 5	Day 6	Day 7
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]
[Employee ID]	[Employee Name]	[Role]	[A]	[A]	[B]	[B]	[C]	[WO]	[C]

Manpower Count per Shift

Shift	Day 1	Day 2	Day 3	Day 4	Day 5	Day 6	Day 7
A	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]
B	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]
C	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]	[No.]

Change Log

Template · Word

Shift Roster Format

Download .docx

[Company Logo][Company Name]

MONTHLY SHIFT ROSTER

Company / Unit:: [Company Name] – [Work Location]
Department:: [Department]
Month:: [Month Year]
Holidays this Month:: [DD/MM – Holiday Name]

Shift timings: A [06:00–14:00] | B [14:00–22:00] | C [22:00–06:00] | G [09:00–18:00]. Weekly off day shown in brackets.

Employee ID	Employee Name	Week 1	Week 2	Week 3	Week 4	Week 5	Planned Leave	Night Shifts	Working Days
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]
[Employee ID]	[Employee Name]	[A (Sun)]	[B (Mon)]	[C (Tue)]	[A (Wed)]	[B (Thu)]	[DD/MM]	[No.]	[No.]

Coverage Summary

Week	Shift A	Shift B	Shift C	Gaps / Action
Week 1	[No.]	[No.]	[No.]	[Action]
Week 2	[No.]	[No.]	[No.]	[Action]
Week 3	[No.]	[No.]	[No.]	[Action]
Week 4	[No.]	[No.]	[No.]	[Action]

Rules for this Roster

Template · Word

Monthly Shift Roster

Download .docx

Policy · Word
Shift Timing Policy
Download .docx
[Company Logo][Company Name]
SHIFT CHANGE REQUEST FORM
Company:
[Company Name]
Department:
[Department]
Date of Request:
[Date]
Part A: Employee Details
Employee Name
Employee ID
Designation
Shift Supervisor
Contact Number
Part B: Request Details
Current Shift Current Timing Requested Shift Requested Timing From Date To Date
[A/B/C/General] [HH:MM–HH:MM] [A/B/C/General] [HH:MM–HH:MM] [DD/MM/YYYY] [DD/MM/YYYY]
- Temporary change
- Permanent change
- Shift swap with a colleague
Form · Word
Shift Change Request Form
Download .docx

Current Shift	Current Timing	Requested Shift	Requested Timing	From Date	To Date
[A/B/C/General]	[HH:MM–HH:MM]	[A/B/C/General]	[HH:MM–HH:MM]	[DD/MM/YYYY]	[DD/MM/YYYY]

[Company Logo][Company Name]

SHIFT CHANGE APPROVAL FORM

Approval No.:: [Reference Number]
Request No. / Date:: [Reference Number] / [DD/MM/YYYY]
Date:: [Date]

1. Employee and Request Summary

Employee Name
Employee ID
Department
Current Shift
Requested Shift
Period Requested

2. Supervisor Review

Check	Status	Comments
Minimum manpower maintained in current shift	[Yes / No]	[Comments]
Minimum manpower maintained in requested shift	[Yes / No]	[Comments]
Rest of [No.] hours between shifts ensured	[Yes / No]	[Comments]
No unplanned overtime created	[Yes / No]	[Comments]
Skills / certification match (for swaps)	[Yes / No]	[Comments]

3. Decision

Form · Word

Shift Change Approval Form

Download .docx

[Company Logo][Company Name]

EMPLOYEE SHIFT SCHEDULE

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Department:: [Department]
Supervisor / Contact:: [Supervisor Name] – [Phone Number]
Schedule Period:: [DD/MM/YYYY] to [DD/MM/YYYY]

Date	Day	Shift	Start Time	End Time	Location / Counter	Pick-up Time (if cab)
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]
[DD/MM/YYYY]	[Day]	[A/B/C/G/WO]	[HH:MM]	[HH:MM]	[Work Location]	[HH:MM]

Summary

Item	Count
Working days	[No.]
Night shifts	[No.]
Weekly offs	[No.]
Holidays	[No.]

Important Instructions

Report [10] minutes before your shift start for handover.
For any change or swap, submit a Shift Change Request Form at least [No.] days in advance.
If you are unwell or delayed, inform your supervisor before the shift begins.
Carry your ID card at all times on premises.

Template · Word

Employee Shift Schedule

Download .docx

[Company Logo][Company Name]

WEEKLY WORK REPORT

Name:: [Employee Name]
Designation / Team:: [Designation] / [Department]
Week:: [DD/MM/YYYY] to [DD/MM/YYYY]
Submitted To:: [Reporting Manager]

1. Highlights of the Week

[Key achievement 1]
[Key achievement 2]
[Key achievement 3]

2. Goals vs. Achievement

Weekly Goal	Target	Achieved	Status	Remarks
[Goal]	[Target]	[Achieved]	[On track / Delayed / Done]	[Remarks]
[Goal]	[Target]	[Achieved]	[On track / Delayed / Done]	[Remarks]
[Goal]	[Target]	[Achieved]	[On track / Delayed / Done]	[Remarks]
[Goal]	[Target]	[Achieved]	[On track / Delayed / Done]	[Remarks]

3. Key Metrics

Report · Word

Weekly Work Report

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[Company Logo][Company Name]

ATTENDANCE REGISTER

Name of Establishment:: [Company Name]
Address:: [Company Address]
Registration No.:: [Registration Number]
Month / Year:: [Month] / [Year]
Department:: [Department]

Sr. No.	Employee ID	Employee Name	Designation	Days 1–15 (codes)	Days 16–31 (codes)	Present Days	Leave Days	Absent Days	Paid Days
1	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
2	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
3	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
4	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
5	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]

Monthly Summary

Particulars	Count
Total employees on roll	[No.]
Total working days in month	[No.]
Weekly offs and holidays	[No.]
Employees with full attendance	[No.]

Certified that the above attendance has been verified against leave records and is correct to the best of our knowledge.

Attendance Register Format

Download .docx

Weekly Shift Roster

Preview of the template

Shift Leads and Standby

Notes

What this template includes

When to use it

How to customise this template

HR tips

Frequently asked questions

Manpower Count per Shift

Change Log

Shift Roster Format

Coverage Summary

Rules for this Roster

Monthly Shift Roster

1. Purpose

2. Scope

3. Shift Schedule

Shift Timing Policy

Part A: Employee Details

Part B: Request Details

Shift Change Request Form

1. Employee and Request Summary

2. Supervisor Review

3. Decision

Shift Change Approval Form

Summary

Important Instructions

Employee Shift Schedule

1. Highlights of the Week

2. Goals vs. Achievement

3. Key Metrics

Weekly Work Report

Monthly Summary

Attendance Register Format

Weekly Shift Roster

Preview of the template

Shift Leads and Standby

Notes

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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