Free template template · Word

Admin Executive Job Description

This admin executive job description covers the facility and support services that keep an office running: vendors, housekeeping, security, travel, stationery and assets. It is intended for offices, branches and small plants hiring an executive to manage general administration.

Editable Word (.docx)
Made for India
16 fill-in fields highlighted
Free, no sign-up

Download Word (.docx) — free

Preview of the template

[Highlighted] = fill in

[Company Logo][Company Name]

JOB DESCRIPTION – ADMIN EXECUTIVE

Job Title:: Admin Executive
Department:: Administration
Reports To:: Admin Manager / HR Manager
Location:: [Work Location]
Employment Type:: Full-time, Permanent
Experience:: 1–4 years in office administration
Job Code:: [Reference Number]

About [Company Name]

[Company Name] is [one-line description of your business, products/services and team size]. Office address: [Company Address].

Job Summary

The Admin Executive will ensure smooth daily operations of the [Company Name] office at [Work Location] by managing facilities, vendors, travel, assets and office supplies efficiently and within budget.

Key Responsibilities

Supervise housekeeping, security and pantry staff and vendors
Arrange travel tickets, hotel bookings and cab services for employees
Maintain stationery, pantry and consumables inventory and place orders
Track and maintain asset register for furniture, laptops and equipment
Coordinate repairs, AMCs and maintenance for AC, DG set, lifts and printers
Verify vendor bills and submit them to accounts
Manage courier, dispatch and inward registers
Arrange meeting rooms, events and visitor management
Maintain office licences, rent agreements and renewal reminders

Required Skills

Vendor coordination and negotiation
Inventory and asset tracking in Excel
Basic budgeting
Problem-solving and quick response
Communication with staff and vendors

Qualifications & Experience

Graduate in any discipline
1–4 years in administration or facilities

Preferred Skills (Good to Have)

Facility management certification
Experience setting up a new office
Two-wheeler for local errands

Key Performance Indicators (KPIs)

KPI	Target	Review Frequency
Facility complaints resolved	Within [Number] hours	Monthly
Admin spend vs budget	Within [Percentage]%	Monthly
Asset register accuracy	100% in physical audit	Half-yearly
Travel bookings without errors	[Percentage]%	Monthly

Salary Range

₹[Minimum CTC] – ₹[Maximum CTC] per annum (CTC), depending on experience and skills. Final offer will show the fixed and variable split and approximate in-hand salary.

Benefits

Provident Fund (EPF) and ESI as applicable, gratuity as per law
[Number] days of paid leave plus public holidays as per company policy
[Health insurance / group mediclaim cover]
Conveyance reimbursement for office errands

How to Apply

Send your CV with the size of offices and vendors you have managed. Send your application to [HR Email] with the subject line "Application – Admin Executive – [Your Name]" or apply through [Application Link]. Last date to apply: [Date].

Prepared by
[HR Name]
Human Resources
Date: [Date]

Approved by
[Reporting Manager]
Administration
Date: [Date]

Download Word (.docx) — free

What this template includes

A job summary that explains why the admin executive role exists and where it sits in Administration
9 role-specific responsibilities, starting with supervise housekeeping
Required skills such as vendor coordination and negotiation and inventory and asset tracking in excel, so screening criteria are clear
Qualifications and experience (1–4 years in office administration) stated up front to filter applications
A KPI table, e.g. facility complaints resolved, that later becomes the appraisal yardstick
Salary range, benefits and how-to-apply sections with placeholders ready to fill

When to use it

Opening a new office or branch
Vendor and housekeeping issues need one accountable person
The HR team is overloaded with admin tasks
Tightening control over office expenses and assets

How to customise this template

1Replace [Company Name], [Work Location] and the reporting line (Admin Manager / HR Manager) with your actual details
2Trim or reorder the responsibilities so the top three reflect what the admin executive will spend most time on
3List the vendors and services the executive will manage (security, cab, canteen, AMC) and the office size
4Fill in the salary range as annual CTC in ₹ and decide whether to show it publicly or only on request
5Set realistic targets in the KPI table with the hiring manager before the role goes live

HR tips

Mention expense control and vendor bill verification, as admin often controls a large spend
Specify working hours if the executive must open or close the office
Include asset and inventory accuracy as a KPI

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

What does an admin executive do?+

An admin executive manages office facilities, housekeeping and security vendors, travel and accommodation bookings, stationery, courier, assets and office expenses.

Is admin executive part of HR?+

In many Indian companies admin sits with HR, but larger firms have a separate administration or facilities team.

What qualification is needed for admin executive?+

Usually a graduate in any discipline with 1–4 years of office administration and basic Excel skills.

All 50 job descriptions →

[Company Logo][Company Name]
JOB DESCRIPTION – ACCOUNTS EXECUTIVE
Job Title:
Accounts Executive
Department:
Finance & Accounts
Reports To:
Accounts Manager / [Reporting Manager]
Location:
[Work Location]
Employment Type:
Full-time, Permanent
Experience:
1–4 years in accounts, billing or receivables
Job Code:
[Reference Number]
About [Company Name]
[Company Name] is [one-line description of your business, products/services and team size]. Office address: [Company Address].
Job Summary
The Accounts Executive will manage billing, receivables and payables for [Company Name], ensuring GST-compliant invoices are raised on time, customer payments are collected and vendor dues are paid as per agreed terms.
Key Responsibilities
Template · Word
Accounts Executive Job Description
Download .docx
[Company Logo][Company Name]
JOB DESCRIPTION – HR EXECUTIVE
Job Title:
HR Executive
Department:
Human Resources
Reports To:
HR Manager
Location:
[Work Location]
Employment Type:
Full-time, Permanent
Experience:
1–4 years in HR operations or recruitment
Job Code:
[Reference Number]
About [Company Name]
[Company Name] is [one-line description of your business, products/services and team size]. Office address: [Company Address].
Job Summary
The HR Executive will run day-to-day HR operations at [Company Name], from coordinating interviews and onboarding to maintaining attendance, employee records and statutory registrations, acting as the first point of contact for employee queries.
Key Responsibilities
Template · Word
HR Executive Job Description
Download .docx
[Company Logo][Company Name]
JOB DESCRIPTION – PAYROLL EXECUTIVE
Job Title:
Payroll Executive
Department:
Human Resources – Payroll
Reports To:
Payroll Manager / HR Manager
Location:
[Work Location]
Employment Type:
Full-time, Permanent
Experience:
2–5 years in payroll processing
Job Code:
[Reference Number]
About [Company Name]
[Company Name] is [one-line description of your business, products/services and team size]. Office address: [Company Address].
Job Summary
The Payroll Executive will process accurate and timely monthly payroll for [Number] employees of [Company Name], manage statutory deductions and remittances, and resolve employee salary queries with strict confidentiality.
Key Responsibilities
Template · Word
Payroll Executive Job Description
Download .docx
[Company Logo][Company Name]
JOB DESCRIPTION – BUSINESS DEVELOPMENT EXECUTIVE
Job Title:
Business Development Executive (BDE)
Department:
Business Development
Reports To:
Business Development Manager
Location:
[Work Location]
Employment Type:
Full-time, Permanent
Experience:
1–4 years in business development or B2B sales
Job Code:
[Reference Number]
About [Company Name]
[Company Name] is [one-line description of your business, products/services and team size]. Office address: [Company Address].
Job Summary
The Business Development Executive will generate and convert new business opportunities for [Company Name] in [Target Market], building a healthy pipeline through outreach, meetings and proposals.
Key Responsibilities
Template · Word
Business Development Executive Job Description
Download .docx
[Company Logo][Company Name]
JOB DESCRIPTION – SALES EXECUTIVE
Job Title:
Sales Executive
Department:
Sales
Reports To:
Sales Manager / Area Sales Manager
Location:
[Work Location]
Employment Type:
Full-time, Permanent
Experience:
1–4 years in sales
Job Code:
[Reference Number]
About [Company Name]
[Company Name] is [one-line description of your business, products/services and team size]. Office address: [Company Address].
Job Summary
The Sales Executive will drive sales of [Product Category] in [Territory] for [Company Name], building strong customer and dealer relationships and achieving monthly sales and collection targets.
Key Responsibilities
Template · Word
Sales Executive Job Description
Download .docx
[Company Logo][Company Name]
JOB DESCRIPTION – MARKETING EXECUTIVE
Job Title:
Marketing Executive
Department:
Marketing
Reports To:
Marketing Manager
Location:
[Work Location]
Employment Type:
Full-time, Permanent
Experience:
1–4 years in marketing
Job Code:
[Reference Number]
About [Company Name]
[Company Name] is [one-line description of your business, products/services and team size]. Office address: [Company Address].
Job Summary
The Marketing Executive will plan and execute campaigns, events and brand activities for [Company Name] that build awareness and generate qualified leads for the sales team.
Key Responsibilities
Template · Word
Marketing Executive Job Description
Download .docx
[Company Logo][Company Name]
JOB DESCRIPTION – DIGITAL MARKETING EXECUTIVE
Job Title:
Digital Marketing Executive
Department:
Marketing – Digital
Reports To:
Digital Marketing Manager
Location:
[Work Location]
Employment Type:
Full-time, Permanent
Experience:
1–4 years in digital marketing
Job Code:
[Reference Number]
About [Company Name]
[Company Name] is [one-line description of your business, products/services and team size]. Office address: [Company Address].
Job Summary
The Digital Marketing Executive will drive traffic, leads and sales for [Company Name] through SEO, paid advertising, social media and email, using data to continuously improve campaign performance.
Key Responsibilities
Template · Word
Digital Marketing Executive Job Description
Download .docx
[Company Logo][Company Name]
JOB DESCRIPTION – CUSTOMER SUPPORT EXECUTIVE
Job Title:
Customer Support Executive
Department:
Customer Support
Reports To:
Team Leader – Customer Support
Location:
[Work Location]
Employment Type:
Full-time, Permanent
Experience:
0–3 years in customer service; freshers considered
Job Code:
[Reference Number]
About [Company Name]
[Company Name] is [one-line description of your business, products/services and team size]. Office address: [Company Address].
Job Summary
The Customer Support Executive will resolve customer queries for [Company Name / Process] over [Calls / Chat / Email], delivering accurate, courteous and timely support that builds customer trust.
Key Responsibilities
Template · Word
Customer Support Executive Job Description
Download .docx