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Contractor Attendance Sheet

A contractor attendance sheet records the attendance of workers supplied by a contractor or manpower agency at the principal employer's premises. The contractor's supervisor fills it and the principal employer verifies it, helping check the contractor's bills and their wage, PF and ESI compliance.

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[Company Logo][Company Name]

CONTRACTOR WORKERS ATTENDANCE SHEET

Principal Employer:: [Company Name]
Contractor:: [Contractor Name]
Work Order No.:: [Reference Number]
Nature of Work:: [Housekeeping / Security / Loading]
Month:: [Month Year]
Work Location:: [Work Location]

Sr. No.	Worker Name	Worker ID	UAN	ESI IP No.	Days Present	Weekly Offs	OT Hours (Approved)	Remarks
1	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]
2	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]
3	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]
4	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]
5	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]

Summary for Billing

Total Workers Deployed	Total Man-days	Total OT Hours	Invoice No.
[No.]	[No.]	[Hours]	[Invoice Number]

Compliance Documents Attached

Wage register / payment proof for the month
PF challan and ECR
ESI challan
Attendance sheet signed by contractor supervisor

Contractor's Supervisor
[Name]

Verified by
[Department In-charge]
[Company Name]

HR / Admin
[HR Name]

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What this template includes

Contractor and work order details – identifies the contract
Worker ID, UAN and ESI number – compliance cross-check
Day-wise attendance – billing basis
Overtime hours – flagged for approval
Principal employer verification – control over bills
Monthly totals – reconcile with invoice

When to use it

Housekeeping, security and canteen contracts
Contract labour at factories and warehouses
Manpower agency staff in offices
Verifying contractor invoices against attendance

How to customise this template

1Insert the contractor name and work order number
2Add UAN and ESI columns as per your compliance checks
3Set the billing cycle
4Attach to the contractor's monthly invoice

HR tips

Verify attendance before approving the contractor's invoice
Ask for proof of wage, PF and ESI payment for the same workers
Do not let contract workers mark the company employee register
Keep the work order and attendance on file together

This template is a starting point. Review it against applicable labour laws, state Shops & Establishments or Factories rules, your standing orders and the contract labour rules applicable to you as principal employer, and consult a legal adviser where needed.

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Frequently asked questions

Who maintains attendance of contract workers?+

The contractor maintains it, but the principal employer should verify it, as it is the basis for bills and compliance checks.

Why does the principal employer check PF and ESI of contract workers?+

The principal employer may be responsible if the contractor fails to comply, so it is good practice to verify challans for workers deployed.

How is overtime of contract workers handled?+

Overtime should be approved by the principal employer's supervisor and paid by the contractor as per applicable law and contract terms.

All 50 attendance & time management →

[Company Logo][Company Name]

MONTHLY ATTENDANCE SHEET

Company:: [Company Name]
Department / Team:: [Department]
Month:: [Month Year]
Attendance Cycle:: [DD/MM/YYYY] to [DD/MM/YYYY]
Total Days in Cycle:: [No.]

Employee ID	Employee Name	Week 1	Week 2	Week 3	Week 4	Week 5	Late Marks	OT Hours (Approved)	Paid Leave	LOP Days	Paid Days	Remarks
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]

Leave Breakup

Employee Name	Casual Leave	Sick Leave	Earned Leave	Comp-Off	On Duty
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]

Notes for Payroll

Paid days = present days + paid leave + weekly offs + paid holidays.
Overtime is paid as per applicable law and company policy, only for hours approved in writing.
Any correction after submission must be raised through an attendance regularisation form.

Template · Word

Monthly Attendance Sheet

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[Company Logo][Company Name]

EMPLOYEE ATTENDANCE SHEET

Company:: [Company Name]
Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Reporting Manager:: [Reporting Manager]
Month:: [Month Year]
Standard Shift:: [09:30] to [18:30]

Date	Day	In-Time	Out-Time	Break (mins)	Net Hours	Status (P/L/H/WO/HD)	Remarks
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]

Monthly Totals

Item	Total
Days present	[No.]
Leave days (type)	[No. / Type]
Total net hours	[Hours]
Late arrivals	[No.]

I confirm that the entries above are a true record of my attendance for the month.

Employee
[Employee Name]
Date: [Date]

Verified by
[Reporting Manager]
Date: [Date]

Template · Word

Employee Attendance Sheet

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[Company Logo][Company Name]

WORK-FROM-HOME ATTENDANCE SHEET

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Team:: [Department]
Month:: [Month Year]
Core Availability Hours:: [HH:MM] to [HH:MM]

Date	Mode (Office / WFH)	WFH Approval Ref.	Login Time	Logout Time	Check-in Method	Work Summary	Manager Initials
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]

Monthly Summary

Office Days	WFH Days	WFH Limit as per Policy	Leave Days
[No.]	[No.]	[No.]	[No.]

WFH Conditions

Be reachable on phone and chat during core hours.
Follow information security and data confidentiality rules at home.
Inform your manager promptly of any connectivity or power issue.

Template · Word

Work-from-Home Attendance Sheet

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[Company Logo][Company Name]

FIELD EMPLOYEE DAILY ATTENDANCE SHEET

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Territory / Beat:: [Territory]
Area Manager:: [Reporting Manager]
Date:: [DD/MM/YYYY]

Start Location	Start Time	Start Message Sent To	Vehicle / Mode
[Location]	[HH:MM]	[Reporting Manager]	[Bike / Car / Public transport]

Visit Log

Sr. No.	Customer / Outlet	Area	Check-in	Check-out	Purpose	Outcome / Order Ref.	Km
1	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]
2	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]
3	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]
4	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]
5	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]

End Location	End Time	Total Visits	Total Km
[Location]	[HH:MM]	[No.]	[Km]

I confirm that I was on field duty for the company on the above date and the visits listed are accurate.

Template · Word

Field Employee Attendance Sheet

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[Company Logo][Company Name]

MEETING ATTENDANCE SHEET

Meeting:: [Meeting Title]
Date / Time:: [DD/MM/YYYY], [HH:MM] to [HH:MM]
Venue / Link:: [Venue / Online Link]
Chairperson:: [Name]
Organiser:: [Name]

Sr. No.	Name	Designation / Department	Organisation (if external)	Mode (In-person / Online)	Time In	Signature
1	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]
2	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]
3	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]
4	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]
5	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]

Apologies / Absent

Name	Designation	Reason (if informed)
[Name]	[Designation]	[Reason]
[Name]	[Designation]	[Reason]

Quorum

Members required for quorum
Members present
Quorum met (Yes / No)

Template · Word

Meeting Attendance Sheet

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[Company Logo][Company Name]

ATTENDANCE REGISTER

Name of Establishment:: [Company Name]
Address:: [Company Address]
Registration No.:: [Registration Number]
Month / Year:: [Month] / [Year]
Department:: [Department]

Sr. No.	Employee ID	Employee Name	Designation	Days 1–15 (codes)	Days 16–31 (codes)	Present Days	Leave Days	Absent Days	Paid Days
1	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
2	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
3	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
4	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
5	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]

Monthly Summary

Particulars	Count
Total employees on roll	[No.]
Total working days in month	[No.]
Weekly offs and holidays	[No.]
Employees with full attendance	[No.]

Certified that the above attendance has been verified against leave records and is correct to the best of our knowledge.

Attendance Register Format

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[Company Logo][Company Name]

DAILY ATTENDANCE REGISTER

Establishment:: [Company Name]
Location / Gate:: [Work Location]
Date:: [DD/MM/YYYY]
Shift:: [General / A / B / C]
Shift Timing:: [HH:MM] to [HH:MM]

Sr. No.	Employee ID	Employee Name	Department	Time In	Signature (In)	Time Out	Signature (Out)	Remarks
1	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
2	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
3	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
4	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
5	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]

Day-end Summary

Total on Roll	Present	On Leave	Absent	Late Arrivals
[No.]	[No.]	[No.]	[No.]	[No.]

Instructions: Each employee must sign personally at entry and exit. Proxy signing is not permitted. Any missed entry should be reported to the supervisor the same day.

Shift Supervisor
[Supervisor Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

Daily Attendance Register

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[Company Logo][Company Name]

BIOMETRIC ATTENDANCE CORRECTION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Request:: [Date]

Section A: Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Biometric / Card ID

Section B: Correction Details

Date	Punch Type (In/Out/Both)	Time Recorded	Actual Time	Location / Gate
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]

Section C: Reason

Form · Word

Biometric Attendance Correction Form

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Contractor Attendance Sheet

Preview of the template

Summary for Billing

Compliance Documents Attached

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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