Free template template · Word

Meeting Attendance Sheet

A meeting attendance sheet records who attended a meeting, whether in person or online, who sent apologies and who owns which action. The meeting organiser or secretary circulates it at the start and files it with the minutes as an official record.

Editable Word (.docx)
Made for India
12 fill-in fields highlighted
Free, no sign-up

Download Word (.docx) — free

Preview of the template

[Highlighted] = fill in

[Company Logo][Company Name]

MEETING ATTENDANCE SHEET

Meeting:: [Meeting Title]
Date / Time:: [DD/MM/YYYY], [HH:MM] to [HH:MM]
Venue / Link:: [Venue / Online Link]
Chairperson:: [Name]
Organiser:: [Name]

Sr. No.	Name	Designation / Department	Organisation (if external)	Mode (In-person / Online)	Time In	Signature
1	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]
2	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]
3	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]
4	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]
5	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]

Apologies / Absent

Name	Designation	Reason (if informed)
[Name]	[Designation]	[Reason]
[Name]	[Designation]	[Reason]

Quorum

Members required for quorum
Members present
Quorum met (Yes / No)

Action Owners

Action Item	Owner	Due Date
[Action]	[Name]	[DD/MM/YYYY]
[Action]	[Name]	[DD/MM/YYYY]
[Action]	[Name]	[DD/MM/YYYY]

Recorded by
[Organiser Name]

Chairperson
[Name]

Download Word (.docx) — free

What this template includes

Meeting title, date, time and venue – context
Chairperson and organiser – accountability
Attendee list with mode – in-person or online
Apologies/absent list – full picture
Quorum check – for committees
Action owner column – links to minutes

When to use it

Committee meetings such as safety or Internal Committee meetings
Town halls and department meetings
Client and vendor review meetings
Grievance or works committee meetings

How to customise this template

1Add committee member list in advance
2Include quorum rule for committees
3Add organisation column for external attendees
4Attach to minutes of meeting

HR tips

Circulate at the start, not the end
Record online attendees from the platform report
Keep confidential meeting sheets restricted
File with minutes in the same folder

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

What is a meeting attendance sheet?+

It is a sign-in record of everyone present at a meeting, often with mode of attendance and apologies, kept with the minutes.

Should online attendees sign?+

They cannot sign physically; the organiser records them from the meeting report and marks the mode as online.

Why record apologies?+

It distinguishes informed absence from no-shows and helps confirm whether quorum was met.

All 50 attendance & time management →

[Company Logo][Company Name]

MONTHLY ATTENDANCE SHEET

Company:: [Company Name]
Department / Team:: [Department]
Month:: [Month Year]
Attendance Cycle:: [DD/MM/YYYY] to [DD/MM/YYYY]
Total Days in Cycle:: [No.]

Employee ID	Employee Name	Week 1	Week 2	Week 3	Week 4	Week 5	Late Marks	OT Hours (Approved)	Paid Leave	LOP Days	Paid Days	Remarks
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]

Leave Breakup

Employee Name	Casual Leave	Sick Leave	Earned Leave	Comp-Off	On Duty
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]

Notes for Payroll

Paid days = present days + paid leave + weekly offs + paid holidays.
Overtime is paid as per applicable law and company policy, only for hours approved in writing.
Any correction after submission must be raised through an attendance regularisation form.

Template · Word

Monthly Attendance Sheet

Download .docx

[Company Logo][Company Name]

EMPLOYEE ATTENDANCE SHEET

Company:: [Company Name]
Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Reporting Manager:: [Reporting Manager]
Month:: [Month Year]
Standard Shift:: [09:30] to [18:30]

Date	Day	In-Time	Out-Time	Break (mins)	Net Hours	Status (P/L/H/WO/HD)	Remarks
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]

Monthly Totals

Item	Total
Days present	[No.]
Leave days (type)	[No. / Type]
Total net hours	[Hours]
Late arrivals	[No.]

I confirm that the entries above are a true record of my attendance for the month.

Employee
[Employee Name]
Date: [Date]

Verified by
[Reporting Manager]
Date: [Date]

Template · Word

Employee Attendance Sheet

Download .docx

[Company Logo][Company Name]

WORK-FROM-HOME ATTENDANCE SHEET

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Team:: [Department]
Month:: [Month Year]
Core Availability Hours:: [HH:MM] to [HH:MM]

Date	Mode (Office / WFH)	WFH Approval Ref.	Login Time	Logout Time	Check-in Method	Work Summary	Manager Initials
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]

Monthly Summary

Office Days	WFH Days	WFH Limit as per Policy	Leave Days
[No.]	[No.]	[No.]	[No.]

WFH Conditions

Be reachable on phone and chat during core hours.
Follow information security and data confidentiality rules at home.
Inform your manager promptly of any connectivity or power issue.

Template · Word

Work-from-Home Attendance Sheet

Download .docx

[Company Logo][Company Name]

FIELD EMPLOYEE DAILY ATTENDANCE SHEET

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Territory / Beat:: [Territory]
Area Manager:: [Reporting Manager]
Date:: [DD/MM/YYYY]

Start Location	Start Time	Start Message Sent To	Vehicle / Mode
[Location]	[HH:MM]	[Reporting Manager]	[Bike / Car / Public transport]

Visit Log

Sr. No.	Customer / Outlet	Area	Check-in	Check-out	Purpose	Outcome / Order Ref.	Km
1	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]
2	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]
3	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]
4	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]
5	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]

End Location	End Time	Total Visits	Total Km
[Location]	[HH:MM]	[No.]	[Km]

I confirm that I was on field duty for the company on the above date and the visits listed are accurate.

Template · Word

Field Employee Attendance Sheet

Download .docx

[Company Logo][Company Name]

CONTRACTOR WORKERS ATTENDANCE SHEET

Principal Employer:: [Company Name]
Contractor:: [Contractor Name]
Work Order No.:: [Reference Number]
Nature of Work:: [Housekeeping / Security / Loading]
Month:: [Month Year]
Work Location:: [Work Location]

Sr. No.	Worker Name	Worker ID	UAN	ESI IP No.	Days Present	Weekly Offs	OT Hours (Approved)	Remarks
1	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]
2	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]
3	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]
4	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]
5	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]

Summary for Billing

Total Workers Deployed	Total Man-days	Total OT Hours	Invoice No.
[No.]	[No.]	[Hours]	[Invoice Number]

Compliance Documents Attached

Wage register / payment proof for the month
PF challan and ECR
ESI challan
Attendance sheet signed by contractor supervisor

Template · Word

Contractor Attendance Sheet

Download .docx

[Company Logo][Company Name]

ATTENDANCE REGISTER

Name of Establishment:: [Company Name]
Address:: [Company Address]
Registration No.:: [Registration Number]
Month / Year:: [Month] / [Year]
Department:: [Department]

Sr. No.	Employee ID	Employee Name	Designation	Days 1–15 (codes)	Days 16–31 (codes)	Present Days	Leave Days	Absent Days	Paid Days
1	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
2	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
3	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
4	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
5	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]

Monthly Summary

Particulars	Count
Total employees on roll	[No.]
Total working days in month	[No.]
Weekly offs and holidays	[No.]
Employees with full attendance	[No.]

Certified that the above attendance has been verified against leave records and is correct to the best of our knowledge.

Attendance Register Format

Download .docx

[Company Logo][Company Name]

DAILY ATTENDANCE REGISTER

Establishment:: [Company Name]
Location / Gate:: [Work Location]
Date:: [DD/MM/YYYY]
Shift:: [General / A / B / C]
Shift Timing:: [HH:MM] to [HH:MM]

Sr. No.	Employee ID	Employee Name	Department	Time In	Signature (In)	Time Out	Signature (Out)	Remarks
1	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
2	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
3	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
4	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
5	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]

Day-end Summary

Total on Roll	Present	On Leave	Absent	Late Arrivals
[No.]	[No.]	[No.]	[No.]	[No.]

Instructions: Each employee must sign personally at entry and exit. Proxy signing is not permitted. Any missed entry should be reported to the supervisor the same day.

Shift Supervisor
[Supervisor Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

Daily Attendance Register

Download .docx

[Company Logo][Company Name]

BIOMETRIC ATTENDANCE CORRECTION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Request:: [Date]

Section A: Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Biometric / Card ID

Section B: Correction Details

Date	Punch Type (In/Out/Both)	Time Recorded	Actual Time	Location / Gate
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]

Section C: Reason

Form · Word

Biometric Attendance Correction Form

Download .docx

Meeting Attendance Sheet

Preview of the template

Apologies / Absent

Quorum

Action Owners

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

Related HR templates