Free template template · Word

Field Employee Attendance Sheet

A field employee attendance sheet records attendance for sales, service and collection staff who start their day at a client or market rather than an office. It captures the start point, each visit with check-in time, distance travelled and end of day, verified by the area manager.

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[Company Logo][Company Name]

FIELD EMPLOYEE DAILY ATTENDANCE SHEET

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Territory / Beat:: [Territory]
Area Manager:: [Reporting Manager]
Date:: [DD/MM/YYYY]

Start Location	Start Time	Start Message Sent To	Vehicle / Mode
[Location]	[HH:MM]	[Reporting Manager]	[Bike / Car / Public transport]

Visit Log

Sr. No.	Customer / Outlet	Area	Check-in	Check-out	Purpose	Outcome / Order Ref.	Km
1	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]
2	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]
3	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]
4	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]
5	[Customer Name]	[Area]	[HH:MM]	[HH:MM]	[Sales / Service / Collection]	[Outcome]	[Km]

End Location	End Time	Total Visits	Total Km
[Location]	[HH:MM]	[No.]	[Km]

I confirm that I was on field duty for the company on the above date and the visits listed are accurate.

Field Employee
[Employee Name]

Verified by
[Reporting Manager]
Date: [Date]

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What this template includes

Start-of-day location and time – attendance proof
Visit log with check-in/out – work evidence
Customer or outlet name – verifiable
Distance travelled – supports conveyance claims
End-of-day location and time – hours worked
Area manager verification – accountability

When to use it

Sales executives and medical representatives on beat plans
Service engineers visiting customer sites
Collection and survey staff
Field staff without a GPS attendance app

How to customise this template

1Add your beat or route codes
2Include outlet contact details for spot checks
3Link km travelled to your conveyance policy
4Add a photo/geo-tag reference column if you use an app

HR tips

Ask staff to send start and end messages to the manager
Do spot checks respectfully with customers
Match visit logs with orders or service reports
Keep beat plans realistic for travel time

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Frequently asked questions

How do you track attendance of field employees?+

Common methods are a GPS app, start/end messages to the manager and a daily visit sheet like this one, verified against orders or service reports.

Can a field employee be marked absent if they don't visit office?+

No, if they were on approved field work and reported as per process. Their attendance should be marked from the field sheet or app.

Should conveyance be linked to the attendance sheet?+

Yes, recording km travelled on the same sheet makes conveyance claims easier to verify.

All 50 attendance & time management →

[Company Logo][Company Name]

EMPLOYEE ATTENDANCE SHEET

Company:: [Company Name]
Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Reporting Manager:: [Reporting Manager]
Month:: [Month Year]
Standard Shift:: [09:30] to [18:30]

Date	Day	In-Time	Out-Time	Break (mins)	Net Hours	Status (P/L/H/WO/HD)	Remarks
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]

Monthly Totals

Item	Total
Days present	[No.]
Leave days (type)	[No. / Type]
Total net hours	[Hours]
Late arrivals	[No.]

I confirm that the entries above are a true record of my attendance for the month.

Employee
[Employee Name]
Date: [Date]

Verified by
[Reporting Manager]
Date: [Date]

Template · Word

Employee Attendance Sheet

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[Company Logo][Company Name]

MONTHLY ATTENDANCE SHEET

Company:: [Company Name]
Department / Team:: [Department]
Month:: [Month Year]
Attendance Cycle:: [DD/MM/YYYY] to [DD/MM/YYYY]
Total Days in Cycle:: [No.]

Employee ID	Employee Name	Week 1	Week 2	Week 3	Week 4	Week 5	Late Marks	OT Hours (Approved)	Paid Leave	LOP Days	Paid Days	Remarks
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]

Leave Breakup

Employee Name	Casual Leave	Sick Leave	Earned Leave	Comp-Off	On Duty
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]

Notes for Payroll

Paid days = present days + paid leave + weekly offs + paid holidays.
Overtime is paid as per applicable law and company policy, only for hours approved in writing.
Any correction after submission must be raised through an attendance regularisation form.

Template · Word

Monthly Attendance Sheet

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[Company Logo][Company Name]

WORK-FROM-HOME ATTENDANCE SHEET

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Team:: [Department]
Month:: [Month Year]
Core Availability Hours:: [HH:MM] to [HH:MM]

Date	Mode (Office / WFH)	WFH Approval Ref.	Login Time	Logout Time	Check-in Method	Work Summary	Manager Initials
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]
[DD/MM/YYYY]	[WFH]	[Reference Number]	[HH:MM]	[HH:MM]	[Email / Chat / VPN]	[Summary]	[Initials]

Monthly Summary

Office Days	WFH Days	WFH Limit as per Policy	Leave Days
[No.]	[No.]	[No.]	[No.]

WFH Conditions

Be reachable on phone and chat during core hours.
Follow information security and data confidentiality rules at home.
Inform your manager promptly of any connectivity or power issue.

Template · Word

Work-from-Home Attendance Sheet

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[Company Logo][Company Name]

SITE ATTENDANCE REGISTER – COMPANY EMPLOYEES

Company:: [Company Name]
Site / Project:: [Site Name] – [Project Code]
Client:: [Client Name]
Site In-charge:: [Site Engineer Name]
Date:: [DD/MM/YYYY]

Sr. No.	Employee ID	Employee Name	Trade / Role	Time In	Time Out	PPE Issued (Y/N)	Safety Induction (Y/N)	Signature
1	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
2	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
3	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
4	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
5	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]

Daily Summary

Deployed	Present	Absent	On Leave	Toolbox Talk Held (Y/N)
[No.]	[No.]	[No.]	[No.]	[Y/N]

Site rules: Every employee must wear helmet, safety shoes and other prescribed PPE at all times. Report any incident or near miss to the site in-charge immediately.

Site In-charge
[Site Engineer Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

Site Employee Attendance Register

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[Company Logo][Company Name]

CONTRACTOR WORKERS ATTENDANCE SHEET

Principal Employer:: [Company Name]
Contractor:: [Contractor Name]
Work Order No.:: [Reference Number]
Nature of Work:: [Housekeeping / Security / Loading]
Month:: [Month Year]
Work Location:: [Work Location]

Sr. No.	Worker Name	Worker ID	UAN	ESI IP No.	Days Present	Weekly Offs	OT Hours (Approved)	Remarks
1	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]
2	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]
3	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]
4	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]
5	[Worker Name]	[Worker ID]	[UAN]	[ESI Number]	[No.]	[No.]	[Hours]	[Remarks]

Summary for Billing

Total Workers Deployed	Total Man-days	Total OT Hours	Invoice No.
[No.]	[No.]	[Hours]	[Invoice Number]

Compliance Documents Attached

Wage register / payment proof for the month
PF challan and ECR
ESI challan
Attendance sheet signed by contractor supervisor

Template · Word

Contractor Attendance Sheet

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[Company Logo][Company Name]

MEETING ATTENDANCE SHEET

Meeting:: [Meeting Title]
Date / Time:: [DD/MM/YYYY], [HH:MM] to [HH:MM]
Venue / Link:: [Venue / Online Link]
Chairperson:: [Name]
Organiser:: [Name]

Sr. No.	Name	Designation / Department	Organisation (if external)	Mode (In-person / Online)	Time In	Signature
1	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]
2	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]
3	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]
4	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]
5	[Name]	[Designation]	[Organisation]	[In-person / Online]	[HH:MM]	[Signature]

Apologies / Absent

Name	Designation	Reason (if informed)
[Name]	[Designation]	[Reason]
[Name]	[Designation]	[Reason]

Quorum

Members required for quorum
Members present
Quorum met (Yes / No)

Template · Word

Meeting Attendance Sheet

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[Company Logo][Company Name]

ATTENDANCE REGISTER

Name of Establishment:: [Company Name]
Address:: [Company Address]
Registration No.:: [Registration Number]
Month / Year:: [Month] / [Year]
Department:: [Department]

Sr. No.	Employee ID	Employee Name	Designation	Days 1–15 (codes)	Days 16–31 (codes)	Present Days	Leave Days	Absent Days	Paid Days
1	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
2	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
3	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
4	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
5	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]

Monthly Summary

Particulars	Count
Total employees on roll	[No.]
Total working days in month	[No.]
Weekly offs and holidays	[No.]
Employees with full attendance	[No.]

Certified that the above attendance has been verified against leave records and is correct to the best of our knowledge.

Attendance Register Format

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[Company Logo][Company Name]

DAILY ATTENDANCE REGISTER

Establishment:: [Company Name]
Location / Gate:: [Work Location]
Date:: [DD/MM/YYYY]
Shift:: [General / A / B / C]
Shift Timing:: [HH:MM] to [HH:MM]

Sr. No.	Employee ID	Employee Name	Department	Time In	Signature (In)	Time Out	Signature (Out)	Remarks
1	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
2	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
3	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
4	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
5	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]

Day-end Summary

Total on Roll	Present	On Leave	Absent	Late Arrivals
[No.]	[No.]	[No.]	[No.]	[No.]

Instructions: Each employee must sign personally at entry and exit. Proxy signing is not permitted. Any missed entry should be reported to the supervisor the same day.

Shift Supervisor
[Supervisor Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

Daily Attendance Register

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Field Employee Attendance Sheet

Preview of the template

Visit Log

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

Related HR templates