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Induction Attendance Sheet

An induction attendance sheet records who attended each induction session, when and with what signature. HR and trainers use it as evidence that mandatory sessions such as POSH, safety and code of conduct were delivered, which is often checked during audits and client reviews.

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[Company Logo][Company Name]

INDUCTION ATTENDANCE SHEET

Company:: [Company Name]
Session Title:: [Session Title]
Date:: [Date]
Time:: [Start Time] – [End Time]
Trainer:: [Trainer Name]
Venue / Mode:: [Venue / Online]

S. No.	Employee Name	Employee ID	Department	Time In	Time Out	Signature
1	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]
2	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]
3	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]
4	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]
5	[Employee Name]	[Employee ID]	[Department]	[HH:MM]	[HH:MM]	[Signature]

Session Summary

Total participants nominated
Total participants present
Absentees and reason
Topics covered
Materials distributed

Certified that the above participants attended the induction session on the date and time recorded.

Trainer
[Trainer Name]
Date: [Date]

HR Coordinator
[HR Name]
Date: [Date]

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What this template includes

Session title, date, trainer and venue
Serial number, name, employee ID and department
Time in and time out
Participant signature
Trainer sign-off and total count

When to use it

For every classroom induction or training session
When proof of mandatory training is needed for audits
For batch inductions of freshers or plant workers
When tracking induction completion for confirmation

How to customise this template

1Add more rows to match batch size
2Add a mode column for online sessions
3Add a language column for frontline batches
4Attach to the training record in HRMS

HR tips

Use one sheet per session, not per day
Have the trainer sign immediately after the session
For online sessions, attach the attendance export
Scan and store sheets with the training calendar

For HR & hiring managers

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Frequently asked questions

What details go in an induction attendance sheet?+

Session name, date, trainer, venue, and for each participant their name, employee ID, department, time and signature.

Is an attendance sheet needed for online induction?+

Yes. Use the meeting platform’s attendance report and attach it to this sheet with trainer sign-off.

How long should induction attendance records be kept?+

Keep them as long as your training and audit policy requires, typically alongside personnel records.

All 50 onboarding & induction →

[Company Logo][Company Name]

EMPLOYEE INDUCTION PROGRAM

Company:: [Company Name]
Programme Owner:: [HR Name]
Batch / Joiners:: [Batch Name / Employee Names]
Start Date:: [Date]
Venue:: [Work Location]

1. Objectives

Help new employees understand the company’s purpose, values and structure
Explain key policies, benefits and statutory entitlements
Build awareness of compliance duties: POSH, safety and data security
Connect joiners with their team, buddy and key contacts
Prepare them to start role-specific training

2. Programme Structure

Day	Module	Content	Owner	Duration
Day 1	Welcome and Orientation	Company overview, HR policies, joining formalities	[HR Name]	[Hours]
Day 2	Business and Customers	Products, services, key processes, leadership talk	[Business Head]	[Hours]
Day 3	Compliance	Code of conduct, POSH, information security, safety	[Compliance / Safety Officer]	[Hours]
Day 4	Department Induction	Team structure, tools, workflows	[Reporting Manager]	[Hours]
Day 5	Role Shadowing and Review	Shadowing, quiz, feedback, 30-day goals	[Reporting Manager] / [HR Name]	[Hours]

3. Methods

Plan · Word

Employee Induction Program

Download .docx

[Company Logo][Company Name]

NEW EMPLOYEE INDUCTION SCHEDULE

Employee Name:: [Employee Name]
Designation:: [Designation]
Department:: [Department]
Week Starting:: [Date of Joining]
Induction Coordinator:: [HR Name] – [Phone Number]

Day 1 – Welcome

Time	Session	Speaker / Owner	Venue / Link	Status
09:30–10:30	Welcome and joining formalities	[HR Name]	[Venue]	[Done / Pending]
10:30–12:00	Company orientation	[HR Name]	[Venue]	[Done / Pending]
12:00–13:00	IT setup and system access	[IT Executive Name]	[Venue]	[Done / Pending]
13:00–14:00	Lunch with the team	[Reporting Manager]	[Venue]	[Done / Pending]
14:00–15:30	Meeting with reporting manager	[Reporting Manager]	[Venue]	[Done / Pending]

Day 2 – Company and Compliance

Time	Session	Speaker / Owner	Venue / Link	Status
10:00–11:00	Business overview	[Business Head]	[Venue / Link]	[Status]
11:15–12:15	Code of conduct and POSH	[HR Name]	[Venue / Link]	[Status]
14:00–15:00	Information security	[IT Security Lead]	[Venue / Link]	[Status]

Days 3–4 – Department Induction

Template · Word

New Employee Induction Schedule

Download .docx

[Company Logo][Company Name]

INDUCTION FEEDBACK FORM

Participant Details

Name (optional)
Department
Designation
Induction Batch / Dates
Location

Session Ratings (1 = Poor, 5 = Excellent)

Session	Content	Speaker	Usefulness	Comments
Company orientation	[1–5]	[1–5]	[1–5]	[Comments]
HR policies and benefits	[1–5]	[1–5]	[1–5]	[Comments]
POSH and code of conduct	[1–5]	[1–5]	[1–5]	[Comments]
Information security	[1–5]	[1–5]	[1–5]	[Comments]
Department induction	[1–5]	[1–5]	[1–5]	[Comments]

Overall Experience

Statement	Rating (1–5)
The induction helped me understand the company	[1–5]
I know whom to contact for HR, IT and admin matters	[1–5]
Session timings and venue were well managed	[1–5]
Materials provided were clear and useful	[1–5]

Form · Word

Induction Feedback Form

Download .docx

[Company Logo][Company Name]
EMPLOYEE ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Designation:
[Designation]
Department:
[Department]
Date of Joining:
[Date of Joining]
Reporting Manager:
[Reporting Manager]
HR Coordinator:
[HR Name]
Phase 1: Pre-Joining (Offer Acceptance to Day Before Joining) – Owner: HR
- Signed offer letter received and filed
- Background and reference checks initiated
- Pre-joining document list emailed to the candidate
- Joining date, time, reporting address and dress code confirmed
- IT, admin and reporting manager informed of the joining date
- Workstation, laptop and email ID requested
- Welcome email sent with day-one agenda
Phase 2: Joining Day – Owner: HR and Admin
- Original documents verified and copies taken (education, experience, relieving letter)
- PAN, bank account details and cancelled cheque collected
- Aadhaar (last 4 digits / masked copy) collected for KYC
- UAN obtained or new UAN generated; EPF nomination (Form 2) completed
- ESI registration done where applicable
- Appointment letter issued and signed copy received
- ID card, access card and welcome kit handed over
- Employee added to HRMS, attendance and payroll
Phase 3: First Week – Owner: HR, IT and Reporting Manager
Checklist · Word
Employee Onboarding Checklist
Download .docx
[Company Logo][Company Name]
HR ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Date of Joining:
[Date of Joining]
Employment Type:
[Permanent / Contract / Intern]
HR Executive:
[HR Name]
A. Offer and Pre-Joining
- Offer letter issued and acceptance received within validity
- CTC breakup shared and agreed
- Background verification consent form signed
- Pre-joining document checklist sent
- Joining instructions sent (date, time, address, contact person)
B. Document Verification (Joining Day)
- Educational certificates – originals sighted, copies taken
- Experience and relieving letters from previous employers
- Last three salary slips or Form 16 (for tax computation)
- PAN card copy
- Aadhaar (last 4 digits / masked copy)
- Address proof (current and permanent)
- Passport-size photographs
- Bank account details with cancelled cheque
C. Statutory Registrations
Checklist · Word
HR Onboarding Checklist
Download .docx
[Company Logo][Company Name]
MANAGER ONBOARDING CHECKLIST
Manager Name:
[Employee Name]
Designation:
[Designation]
Department:
[Department]
Effective Date:
[Date of Joining]
Reports To:
[Reporting Manager]
Team Size:
[Number] direct reports
Before the Start Date – Owner: Skip-Level Manager and HR
- Announcement to the team drafted and scheduled
- Handover note prepared by outgoing manager or skip-level
- List of direct reports with roles, tenure and last ratings
- Open positions and in-process hiring shared
- Budget, cost centre and vendor list prepared
Week 1 – Access and Authority
- Approver rights set up in HRMS for leave, attendance and regularisation
- Expense and purchase approval limits configured
- Access to team dashboards, reports and shared drives
- Introduced to the team in a meeting led by the skip-level manager
- Introduced to HR business partner, finance and admin contacts
Weeks 1–3 – Know the Team
Checklist · Word
Manager Onboarding Checklist
Download .docx
[Company Logo][Company Name]
IT ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Department:
[Department]
Date of Joining:
[Date of Joining]
Work Mode:
[Office / Hybrid / Remote]
Ticket No.:
[Reference Number]
1. Hardware Provisioning
- Laptop/desktop allocated – asset tag [Asset Tag], serial [Serial Number]
- Charger, mouse, headset and bag issued
- Operating system updated and patched
- Full-disk encryption enabled
- Endpoint protection installed and reporting
- Device enrolled in device management
2. Accounts
- Directory/domain account created
- Official email ID created: [Email ID]
- Collaboration tools (chat, video) enabled
- Added to department distribution lists and shared drives
- HRMS and attendance login activated
3. Role-Based Access (Approved by Reporting Manager)
Checklist · Word
IT Onboarding Checklist
Download .docx
[Company Logo][Company Name]
FINANCE AND PAYROLL ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Date of Joining:
[Date of Joining]
Annual CTC:
₹[CTC]
Cost Centre:
[Cost Centre]
Stage 1: Data Received from HR
- Employee master and CTC breakup received
- Bank account number and IFSC verified (cancelled cheque / bank letter)
- PAN verified
- UAN linked to the employee record
- ESI number generated where applicable
Stage 2: Tax Setup
- Tax regime choice recorded
- Investment declaration received
- Previous employer income and TDS details collected (mid-year joiners)
- HRA rent details and landlord PAN where required
- Professional tax applicability set as per state of work location
Stage 3: Statutory Deductions
Checklist · Word
Finance Onboarding Checklist
Download .docx

Induction Attendance Sheet

Preview of the register

Session Summary

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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