Free letter template · Word

Holiday Work Approval

A holiday work approval letter informs an employee that they have been approved or requested to work on a declared national or festival holiday. It states the holiday, timing, reason, the employee's consent and the compensation, such as holiday wages or a substitute holiday, as per state rules and policy.

Editable Word (.docx)
Made for India
16 fill-in fields highlighted
Free, no sign-up

Download Word (.docx) — free

Preview of the letter

[Highlighted] = fill in

[Company Logo][Company Name]

HOLIDAY WORK APPROVAL

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]

Subject: Duty on [Holiday Name], [DD/MM/YYYY]

Dear [Employee Name],

[Holiday Name] on [DD/MM/YYYY] is a declared holiday for our [Work Location] establishment. Owing to [state the business need, e.g. continuous plant operations / patient care / scheduled customer deliveries], we need a limited team on duty that day.

Based on [your willingness expressed on DD/MM/YYYY / the holiday duty rotation], you are approved to work on this holiday as follows:

Holiday	Date	Shift / Timing	Reporting To
[Holiday Name]	[DD/MM/YYYY]	[HH:MM] to [HH:MM]	[Reporting Manager]

For working on this holiday, you will receive [holiday wages / a substitute holiday on DD/MM/YYYY / compensatory off], as per the applicable state holiday rules and company policy. Transport will be provided from [Pick-up Point] at [HH:MM], where applicable.

If you have a personal or religious reason that prevents you from working on this day, please let [Reporting Manager] know by [Date] so that alternative arrangements can be made.

Thank you for your support.

For [Company Name]
[Reporting Manager]
[Designation]

Consent and acknowledgement
[Employee Name]
Date: [Date]

Download Word (.docx) — free

What this template includes

Holiday name and date – exact day
Reason – business necessity
Shift timing – clarity
Employee consent – voluntary where expected
Compensation as per law and policy – no ambiguity
Option to decline with reason – fairness
Acknowledgement – formal record

When to use it

Essential operations required on Independence Day, Diwali or other holidays
Employee volunteers to work on a holiday
Hospital, hotel or retail holiday duty
Confirming compensation in writing

How to customise this template

1Insert the holiday from your state calendar
2State the compensation options allowed under your state rules and policy
3Add transport details for early or late shifts
4Issue at least a few days in advance

HR tips

Respect religious observance; rotate festival duty
Do not schedule the same employees every holiday
Record the holiday work in the holiday attendance register
Give compensation promptly

This template is a starting point. Review it against applicable labour laws, state Shops & Establishments or Factories rules, your standing orders and the national and festival holiday rules of your state, and consult a legal adviser where needed.

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

Can an employer make employees work on national holidays?+

State holiday laws allow work on holidays in certain cases with compensation such as double wages or a substitute holiday. Check your state rules and record consent.

How do I write a letter asking an employee to work on a holiday?+

State the holiday, timing, reason and compensation, ask for consent and provide an acknowledgement section.

Is holiday work the same as weekend work?+

No. Declared holidays are governed by holiday rules; weekend work is about weekly offs and is usually handled by comp-off or overtime policy.

All 50 attendance & time management →

[Company Logo][Company Name]

WEEKEND / WEEKLY-OFF WORK APPROVAL

Approval No.:: [Reference Number]
Department:: [Department]
Date of Request:: [Date]
Weekend Date(s):: [DD/MM/YYYY] – [DD/MM/YYYY]

1. Reason for Weekend Work

Business need
Why it cannot be scheduled on working days
Expected outcome

2. Employees Authorised

Employee ID	Employee Name	Date	From	To	Mode (Office / Remote / Site)	Compensation (Comp-Off / Overtime)
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[HH:MM]	[HH:MM]	[Mode]	[Comp-Off / OT]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[HH:MM]	[HH:MM]	[Mode]	[Comp-Off / OT]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[HH:MM]	[HH:MM]	[Mode]	[Comp-Off / OT]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[HH:MM]	[HH:MM]	[Mode]	[Comp-Off / OT]

3. Arrangements

Form · Word

Weekend Work Approval

Download .docx

[Company Logo][Company Name]

SHIFT CHANGE APPROVAL FORM

Approval No.:: [Reference Number]
Request No. / Date:: [Reference Number] / [DD/MM/YYYY]
Date:: [Date]

1. Employee and Request Summary

Employee Name
Employee ID
Department
Current Shift
Requested Shift
Period Requested

2. Supervisor Review

Check	Status	Comments
Minimum manpower maintained in current shift	[Yes / No]	[Comments]
Minimum manpower maintained in requested shift	[Yes / No]	[Comments]
Rest of [No.] hours between shifts ensured	[Yes / No]	[Comments]
No unplanned overtime created	[Yes / No]	[Comments]
Skills / certification match (for swaps)	[Yes / No]	[Comments]

3. Decision

Form · Word

Shift Change Approval Form

Download .docx

[Company Logo][Company Name]

OVERTIME APPROVAL FORM (ACTUAL HOURS)

Company:: [Company Name]
Department:: [Department]
Period:: [DD/MM/YYYY] to [DD/MM/YYYY]
Pre-approval Ref.:: [Reference Number]

Employee ID	Employee Name	OT Date	Planned Hours	Actual In–Out (system)	Actual OT Hours	Variance Reason	Pay / Comp-Off
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Hours]	[HH:MM–HH:MM]	[Hours]	[Reason]	[Pay / CO]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Hours]	[HH:MM–HH:MM]	[Hours]	[Reason]	[Pay / CO]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Hours]	[HH:MM–HH:MM]	[Hours]	[Reason]	[Pay / CO]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Hours]	[HH:MM–HH:MM]	[Hours]	[Reason]	[Pay / CO]

Summary

Total Employees	Total Planned Hours	Total Actual Hours Approved
[No.]	[Hours]	[Hours]

Certification

I certify that the employees listed above worked the overtime hours shown, that the work was necessary and was completed, and that the hours match the attendance system records.

Form · Word

Overtime Approval Form

Download .docx

[Company Logo][Company Name]
COMPENSATORY OFF APPROVAL
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Approval of Compensatory Off
Dear [Employee Name],
With reference to your request dated [DD/MM/YYYY], we confirm that you worked on [DD/MM/YYYY], which was your [weekly off / declared holiday – Holiday Name], from [HH:MM] to [HH:MM] with prior approval, to [brief description of work].
Thank you for your support on that day. Your compensatory off has been approved as follows:
Letter · Word
Compensatory Off Approval
Download .docx

[Company Logo][Company Name]

WORK HOURS TIMESHEET

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Employment Type:: [Full-time / Part-time / Hourly / Consultant]
Week Ending:: [DD/MM/YYYY]
Regular Hours per Day:: [No.]

Date	Day	Start Time	End Time	Unpaid Break	Net Hours	Regular Hours	Extra Hours	Notes
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Hours]	[Hours]	[Notes]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Hours]	[Hours]	[Notes]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Hours]	[Hours]	[Notes]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Hours]	[Hours]	[Notes]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Hours]	[Hours]	[Notes]

Weekly Totals

Total Net Hours	Regular Hours	Extra Hours (approved)	Hourly Rate (₹, if applicable)	Amount (₹, if applicable)
[Hours]	[Hours]	[Hours]	[Amount]	[Amount]

Extra hours are counted only where pre-approved; overtime, where applicable, is paid as per applicable law and company policy.

I certify that the hours above are accurate.

Template · Word

Work Hours Timesheet

Download .docx

[Company Logo][Company Name]

DAILY WORK REPORT

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Department:: [Department]
Date:: [DD/MM/YYYY]
Login / Logout:: [HH:MM] / [HH:MM]
Work Mode:: [Office / WFH / Field]

1. Tasks Completed Today

Sr. No.	Task	Output / Result	Time Spent	Status
1	[Task]	[Result]	[Hours]	[Done / In Progress / Blocked]
2	[Task]	[Result]	[Hours]	[Done / In Progress / Blocked]
3	[Task]	[Result]	[Hours]	[Done / In Progress / Blocked]
4	[Task]	[Result]	[Hours]	[Done / In Progress / Blocked]

2. Key Numbers (if applicable)

Metric	Target	Achieved
[Calls / Visits / Tickets]	[No.]	[No.]
[Orders / Leads]	[No.]	[No.]

3. Issues and Blockers

Report · Word

Daily Work Report

Download .docx

[Company Logo][Company Name]

WEEKLY WORK REPORT

Name:: [Employee Name]
Designation / Team:: [Designation] / [Department]
Week:: [DD/MM/YYYY] to [DD/MM/YYYY]
Submitted To:: [Reporting Manager]

1. Highlights of the Week

[Key achievement 1]
[Key achievement 2]
[Key achievement 3]

2. Goals vs. Achievement

Weekly Goal	Target	Achieved	Status	Remarks
[Goal]	[Target]	[Achieved]	[On track / Delayed / Done]	[Remarks]
[Goal]	[Target]	[Achieved]	[On track / Delayed / Done]	[Remarks]
[Goal]	[Target]	[Achieved]	[On track / Delayed / Done]	[Remarks]
[Goal]	[Target]	[Achieved]	[On track / Delayed / Done]	[Remarks]

3. Key Metrics

Report · Word

Weekly Work Report

Download .docx

[Company Logo][Company Name]
MONTHLY WORK REPORT
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Designation:
[Designation]
Month:
[Month Year]
Reporting Manager:
[Reporting Manager]
1. KRA Progress
KRA Monthly Target Achieved % Achievement Comments
[KRA] [Target] [Achieved] [%] [Comments]
[KRA] [Target] [Achieved] [%] [Comments]
[KRA] [Target] [Achieved] [%] [Comments]
[KRA] [Target] [Achieved] [%] [Comments]
2. Major Achievements
- [Achievement with result]
- [Achievement with result]
- [Recognition / client feedback]
3. Attendance and Leave
Report · Word
Monthly Work Report
Download .docx

KRA	Monthly Target	Achieved	% Achievement	Comments
[KRA]	[Target]	[Achieved]	[%]	[Comments]
[KRA]	[Target]	[Achieved]	[%]	[Comments]
[KRA]	[Target]	[Achieved]	[%]	[Comments]
[KRA]	[Target]	[Achieved]	[%]	[Comments]

Holiday Work Approval

Preview of the letter

Subject: Duty on [Holiday Name], [DD/MM/YYYY]

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

Related HR templates