Free form template · Word

Weekend Work Approval

A weekend work approval form authorises employees to work on a Saturday, Sunday or their weekly off. The manager states the business reason, names the employees and hours, confirms facilities such as transport and admin access, and records whether compensation is a comp-off or overtime as per policy.

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[Company Logo][Company Name]

WEEKEND / WEEKLY-OFF WORK APPROVAL

Approval No.:: [Reference Number]
Department:: [Department]
Date of Request:: [Date]
Weekend Date(s):: [DD/MM/YYYY] – [DD/MM/YYYY]

1. Reason for Weekend Work

Business need
Why it cannot be scheduled on working days
Expected outcome

2. Employees Authorised

Employee ID	Employee Name	Date	From	To	Mode (Office / Remote / Site)	Compensation (Comp-Off / Overtime)
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[HH:MM]	[HH:MM]	[Mode]	[Comp-Off / OT]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[HH:MM]	[HH:MM]	[Mode]	[Comp-Off / OT]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[HH:MM]	[HH:MM]	[Mode]	[Comp-Off / OT]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[HH:MM]	[HH:MM]	[Mode]	[Comp-Off / OT]

3. Arrangements

Premises access and security informed
Air-conditioning / power arranged
Transport arranged where needed
Meals arranged
Safety officer informed (for plant or site work)

4. Compensation

Employees will receive compensatory off within [No.] days or, where eligible, overtime paid as per applicable law and company policy, based on actual hours recorded. Each employee will continue to receive a weekly rest day.

Requested by
[Reporting Manager]
Date: [Date]

Approved by
[Department Head]

Admin / HR
[HR Name]

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What this template includes

Business reason – avoids routine weekend work
Employee list with hours – who is authorised
Premises access and security – admin readiness
Transport and meals – employee welfare
Compensation treatment – comp-off or overtime as per policy
Approvals before the weekend – planned work

When to use it

Product releases, migrations or audits over a weekend
Plant maintenance shutdown work
Event or exhibition support
Clearing backlogs with volunteers

How to customise this template

1Add your admin/security team in the approval chain
2List facilities you provide for weekend work
3Specify comp-off validity or overtime eligibility
4Use for remote weekend work by marking mode

HR tips

Approve by Thursday so admin can arrange access
Ensure employees still get a weekly rest day
Prefer volunteers and rotate weekend duty
Record actual attendance for comp-off or overtime processing

For HR & hiring managers

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Frequently asked questions

Do I need approval to work on a weekend?+

Most companies require prior approval so access, safety and compensation can be arranged.

What compensation is given for weekend work?+

Usually comp-off or, for eligible employees, overtime paid as per applicable law and company policy.

Can employees refuse weekend work?+

This depends on the employment terms and policy. Good practice is to seek volunteers and give reasonable notice.

All 50 attendance & time management →

[Company Logo][Company Name]
HOLIDAY WORK APPROVAL
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Duty on [Holiday Name], [DD/MM/YYYY]
Dear [Employee Name],
[Holiday Name] on [DD/MM/YYYY] is a declared holiday for our [Work Location] establishment. Owing to [state the business need, e.g. continuous plant operations / patient care / scheduled customer deliveries], we need a limited team on duty that day.
Based on [your willingness expressed on DD/MM/YYYY / the holiday duty rotation], you are approved to work on this holiday as follows:
Letter · Word
Holiday Work Approval
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[Company Logo][Company Name]

SHIFT CHANGE APPROVAL FORM

Approval No.:: [Reference Number]
Request No. / Date:: [Reference Number] / [DD/MM/YYYY]
Date:: [Date]

1. Employee and Request Summary

Employee Name
Employee ID
Department
Current Shift
Requested Shift
Period Requested

2. Supervisor Review

Check	Status	Comments
Minimum manpower maintained in current shift	[Yes / No]	[Comments]
Minimum manpower maintained in requested shift	[Yes / No]	[Comments]
Rest of [No.] hours between shifts ensured	[Yes / No]	[Comments]
No unplanned overtime created	[Yes / No]	[Comments]
Skills / certification match (for swaps)	[Yes / No]	[Comments]

3. Decision

Form · Word

Shift Change Approval Form

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[Company Logo][Company Name]

OVERTIME APPROVAL FORM (ACTUAL HOURS)

Company:: [Company Name]
Department:: [Department]
Period:: [DD/MM/YYYY] to [DD/MM/YYYY]
Pre-approval Ref.:: [Reference Number]

Employee ID	Employee Name	OT Date	Planned Hours	Actual In–Out (system)	Actual OT Hours	Variance Reason	Pay / Comp-Off
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Hours]	[HH:MM–HH:MM]	[Hours]	[Reason]	[Pay / CO]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Hours]	[HH:MM–HH:MM]	[Hours]	[Reason]	[Pay / CO]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Hours]	[HH:MM–HH:MM]	[Hours]	[Reason]	[Pay / CO]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Hours]	[HH:MM–HH:MM]	[Hours]	[Reason]	[Pay / CO]

Summary

Total Employees	Total Planned Hours	Total Actual Hours Approved
[No.]	[Hours]	[Hours]

Certification

I certify that the employees listed above worked the overtime hours shown, that the work was necessary and was completed, and that the hours match the attendance system records.

Form · Word

Overtime Approval Form

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[Company Logo][Company Name]
COMPENSATORY OFF APPROVAL
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Approval of Compensatory Off
Dear [Employee Name],
With reference to your request dated [DD/MM/YYYY], we confirm that you worked on [DD/MM/YYYY], which was your [weekly off / declared holiday – Holiday Name], from [HH:MM] to [HH:MM] with prior approval, to [brief description of work].
Thank you for your support on that day. Your compensatory off has been approved as follows:
Letter · Word
Compensatory Off Approval
Download .docx

[Company Logo][Company Name]

WORK HOURS TIMESHEET

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Employment Type:: [Full-time / Part-time / Hourly / Consultant]
Week Ending:: [DD/MM/YYYY]
Regular Hours per Day:: [No.]

Date	Day	Start Time	End Time	Unpaid Break	Net Hours	Regular Hours	Extra Hours	Notes
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Hours]	[Hours]	[Notes]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Hours]	[Hours]	[Notes]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Hours]	[Hours]	[Notes]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Hours]	[Hours]	[Notes]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Hours]	[Hours]	[Notes]

Weekly Totals

Total Net Hours	Regular Hours	Extra Hours (approved)	Hourly Rate (₹, if applicable)	Amount (₹, if applicable)
[Hours]	[Hours]	[Hours]	[Amount]	[Amount]

Extra hours are counted only where pre-approved; overtime, where applicable, is paid as per applicable law and company policy.

I certify that the hours above are accurate.

Template · Word

Work Hours Timesheet

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[Company Logo][Company Name]

DAILY WORK REPORT

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Department:: [Department]
Date:: [DD/MM/YYYY]
Login / Logout:: [HH:MM] / [HH:MM]
Work Mode:: [Office / WFH / Field]

1. Tasks Completed Today

Sr. No.	Task	Output / Result	Time Spent	Status
1	[Task]	[Result]	[Hours]	[Done / In Progress / Blocked]
2	[Task]	[Result]	[Hours]	[Done / In Progress / Blocked]
3	[Task]	[Result]	[Hours]	[Done / In Progress / Blocked]
4	[Task]	[Result]	[Hours]	[Done / In Progress / Blocked]

2. Key Numbers (if applicable)

Metric	Target	Achieved
[Calls / Visits / Tickets]	[No.]	[No.]
[Orders / Leads]	[No.]	[No.]

3. Issues and Blockers

Report · Word

Daily Work Report

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[Company Logo][Company Name]

WEEKLY WORK REPORT

Name:: [Employee Name]
Designation / Team:: [Designation] / [Department]
Week:: [DD/MM/YYYY] to [DD/MM/YYYY]
Submitted To:: [Reporting Manager]

1. Highlights of the Week

[Key achievement 1]
[Key achievement 2]
[Key achievement 3]

2. Goals vs. Achievement

Weekly Goal	Target	Achieved	Status	Remarks
[Goal]	[Target]	[Achieved]	[On track / Delayed / Done]	[Remarks]
[Goal]	[Target]	[Achieved]	[On track / Delayed / Done]	[Remarks]
[Goal]	[Target]	[Achieved]	[On track / Delayed / Done]	[Remarks]
[Goal]	[Target]	[Achieved]	[On track / Delayed / Done]	[Remarks]

3. Key Metrics

Report · Word

Weekly Work Report

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[Company Logo][Company Name]
MONTHLY WORK REPORT
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Designation:
[Designation]
Month:
[Month Year]
Reporting Manager:
[Reporting Manager]
1. KRA Progress
KRA Monthly Target Achieved % Achievement Comments
[KRA] [Target] [Achieved] [%] [Comments]
[KRA] [Target] [Achieved] [%] [Comments]
[KRA] [Target] [Achieved] [%] [Comments]
[KRA] [Target] [Achieved] [%] [Comments]
2. Major Achievements
- [Achievement with result]
- [Achievement with result]
- [Recognition / client feedback]
3. Attendance and Leave
Report · Word
Monthly Work Report
Download .docx

KRA	Monthly Target	Achieved	% Achievement	Comments
[KRA]	[Target]	[Achieved]	[%]	[Comments]
[KRA]	[Target]	[Achieved]	[%]	[Comments]
[KRA]	[Target]	[Achieved]	[%]	[Comments]
[KRA]	[Target]	[Achieved]	[%]	[Comments]

Weekend Work Approval

Preview of the form

1. Reason for Weekend Work

2. Employees Authorised

3. Arrangements

4. Compensation

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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