Free register template · Word

Overtime Register

An overtime register is the running record of all overtime worked in an establishment: who worked, on which date, how many hours, under which approval and in which payroll month it was paid. HR or the time office maintains it and produces it during audits and labour inspections.

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[Company Logo][Company Name]

Name of Establishment:: [Company Name]
Address:: [Company Address]
Month / Quarter:: [Month Year] / [Q1–Q4]

Sr. No.	Employee ID	Employee Name	Designation	Date	Normal Hours	OT Hours	Cumulative OT (Qtr)	Approval Ref.	Paid in Month	Employee Signature
1	[Employee ID]	[Employee Name]	[Designation]	[DD/MM/YYYY]	[Hours]	[Hours]	[Hours]	[Reference Number]	[Month]	[Signature]
2	[Employee ID]	[Employee Name]	[Designation]	[DD/MM/YYYY]	[Hours]	[Hours]	[Hours]	[Reference Number]	[Month]	[Signature]
3	[Employee ID]	[Employee Name]	[Designation]	[DD/MM/YYYY]	[Hours]	[Hours]	[Hours]	[Reference Number]	[Month]	[Signature]
4	[Employee ID]	[Employee Name]	[Designation]	[DD/MM/YYYY]	[Hours]	[Hours]	[Hours]	[Reference Number]	[Month]	[Signature]
5	[Employee ID]	[Employee Name]	[Designation]	[DD/MM/YYYY]	[Hours]	[Hours]	[Hours]	[Reference Number]	[Month]	[Signature]

Monthly Total

Total Employees with OT	Total OT Hours	Employees above [No.] hours this quarter
[No.]	[Hours]	[Names]

Note: Overtime recorded here is paid as per applicable law and company policy. Entries must be supported by an approved overtime form.

Maintained by
[Time Office In-charge]

Verified by
[HR Name]

Authorised Signatory
[Authorised Signatory]

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What this template includes

Establishment and period header – identifies the record
Employee-wise rows by date – detailed log
Normal hours and OT hours – separates the two
Approval reference – audit trail
Cumulative OT for the quarter – limit monitoring
Payment month – links to payroll
Employee acknowledgement column – transparency

When to use it

Factories, warehouses and shops where overtime is regular
Maintaining a statutory-style overtime record
Tracking cumulative overtime against permitted limits
Audit of overtime payouts

How to customise this template

1Use the format prescribed under your applicable rules if one exists
2Choose monthly or quarterly cumulative tracking
3Add a department column for multi-department units
4Keep a separate page per month

HR tips

Enter overtime daily from approved forms, not at month-end
Flag employees nearing permitted limits
Reconcile with salary register every month
Preserve for the period required by applicable rules

This template is a starting point. Review it against applicable labour laws, state Shops & Establishments or Factories rules, your standing orders and the register formats prescribed for your establishment, and consult a legal adviser where needed.

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Frequently asked questions

What is an overtime register?+

It is a record of overtime hours worked by each employee with dates, approvals and payment details. It supports payroll accuracy and inspections.

Is an overtime register mandatory?+

Many establishments are required to maintain overtime records under applicable labour laws and rules. Check the format and retention applicable to you.

How is cumulative overtime tracked?+

Add a running total column for the month or quarter so you can see when an employee approaches the permitted limit.

All 50 attendance & time management →

[Company Logo][Company Name]

ATTENDANCE REGISTER

Name of Establishment:: [Company Name]
Address:: [Company Address]
Registration No.:: [Registration Number]
Month / Year:: [Month] / [Year]
Department:: [Department]

Sr. No.	Employee ID	Employee Name	Designation	Days 1–15 (codes)	Days 16–31 (codes)	Present Days	Leave Days	Absent Days	Paid Days
1	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
2	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
3	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
4	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
5	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]

Monthly Summary

Particulars	Count
Total employees on roll	[No.]
Total working days in month	[No.]
Weekly offs and holidays	[No.]
Employees with full attendance	[No.]

Certified that the above attendance has been verified against leave records and is correct to the best of our knowledge.

Attendance Register Format

Download .docx

[Company Logo][Company Name]

DAILY ATTENDANCE REGISTER

Establishment:: [Company Name]
Location / Gate:: [Work Location]
Date:: [DD/MM/YYYY]
Shift:: [General / A / B / C]
Shift Timing:: [HH:MM] to [HH:MM]

Sr. No.	Employee ID	Employee Name	Department	Time In	Signature (In)	Time Out	Signature (Out)	Remarks
1	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
2	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
3	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
4	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
5	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]

Day-end Summary

Total on Roll	Present	On Leave	Absent	Late Arrivals
[No.]	[No.]	[No.]	[No.]	[No.]

Instructions: Each employee must sign personally at entry and exit. Proxy signing is not permitted. Any missed entry should be reported to the supervisor the same day.

Shift Supervisor
[Supervisor Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

Daily Attendance Register

Download .docx

[Company Logo][Company Name]

OVERTIME REQUEST FORM (PRIOR APPROVAL)

Company:: [Company Name]
Department:: [Department]
Request No.:: [Reference Number]
Date of Request:: [Date]

1. Overtime Details

Employee ID	Employee Name	Designation	OT Date	From	To	Planned Hours
[Employee ID]	[Employee Name]	[Designation]	[DD/MM/YYYY]	[HH:MM]	[HH:MM]	[Hours]
[Employee ID]	[Employee Name]	[Designation]	[DD/MM/YYYY]	[HH:MM]	[HH:MM]	[Hours]
[Employee ID]	[Employee Name]	[Designation]	[DD/MM/YYYY]	[HH:MM]	[HH:MM]	[Hours]

2. Justification

Work to be completed
Reason it cannot be done in normal hours
Customer / order / project reference
Cost centre

Planned peak workload
Breakdown / emergency
Covering absence
Statutory or audit deadline
Other: [Details]

Form · Word

Overtime Request Form

Download .docx

[Company Logo][Company Name]

OVERTIME APPROVAL FORM (ACTUAL HOURS)

Company:: [Company Name]
Department:: [Department]
Period:: [DD/MM/YYYY] to [DD/MM/YYYY]
Pre-approval Ref.:: [Reference Number]

Employee ID	Employee Name	OT Date	Planned Hours	Actual In–Out (system)	Actual OT Hours	Variance Reason	Pay / Comp-Off
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Hours]	[HH:MM–HH:MM]	[Hours]	[Reason]	[Pay / CO]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Hours]	[HH:MM–HH:MM]	[Hours]	[Reason]	[Pay / CO]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Hours]	[HH:MM–HH:MM]	[Hours]	[Reason]	[Pay / CO]
[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Hours]	[HH:MM–HH:MM]	[Hours]	[Reason]	[Pay / CO]

Summary

Total Employees	Total Planned Hours	Total Actual Hours Approved
[No.]	[Hours]	[Hours]

Certification

I certify that the employees listed above worked the overtime hours shown, that the work was necessary and was completed, and that the hours match the attendance system records.

Form · Word

Overtime Approval Form

Download .docx

[Company Logo][Company Name]

OVERTIME CALCULATION SHEET

Company:: [Company Name]
Payroll Month:: [Month Year]
Department:: [Department]
Standard Hours per Month:: [No.]

Basis: Hourly rate = [Wage base as per applicable law/policy] ÷ [Standard hours per month]. OT amount = Approved OT hours × Hourly rate × [Applicable OT rate as per law/policy]. Overtime is paid as per applicable law and company policy.

Employee ID	Employee Name	Approved OT Hours	Wage Base (₹)	Hourly Rate (₹)	Applicable OT Rate	OT Amount (₹)	Approval Ref.
[Employee ID]	[Employee Name]	[Hours]	[Amount]	[Amount]	[As per law/policy]	[Amount]	[Reference Number]
[Employee ID]	[Employee Name]	[Hours]	[Amount]	[Amount]	[As per law/policy]	[Amount]	[Reference Number]
[Employee ID]	[Employee Name]	[Hours]	[Amount]	[Amount]	[As per law/policy]	[Amount]	[Reference Number]
[Employee ID]	[Employee Name]	[Hours]	[Amount]	[Amount]	[As per law/policy]	[Amount]	[Reference Number]
[Employee ID]	[Employee Name]	[Hours]	[Amount]	[Amount]	[As per law/policy]	[Amount]	[Reference Number]

Department Summary

Total OT Hours	Total OT Amount (₹)	Previous Month (₹)	Change
[Hours]	[Amount]	[Amount]	[+/-]

Checks before Payroll

Template · Word

Overtime Calculation Sheet

Download .docx

[Company Logo][Company Name]

COMPENSATORY OFF REGISTER

Company:: [Company Name]
Department:: [Department / All]
Period:: [Month Year] to [Month Year]
Validity Rule:: Comp-off to be availed within [No.] days of the day worked

Sr. No.	Employee ID	Employee Name	Date Worked	Reason / Event	Comp-Off Earned (Days)	Valid Until	Date Availed	Lapsed (Y/N)	Balance	Approval Ref.
1	[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Reason]	[1 / 0.5]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Y/N]	[No.]	[Reference Number]
2	[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Reason]	[1 / 0.5]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Y/N]	[No.]	[Reference Number]
3	[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Reason]	[1 / 0.5]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Y/N]	[No.]	[Reference Number]
4	[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Reason]	[1 / 0.5]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Y/N]	[No.]	[Reference Number]
5	[Employee ID]	[Employee Name]	[DD/MM/YYYY]	[Reason]	[1 / 0.5]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Y/N]	[No.]	[Reference Number]

Monthly Summary

Comp-Offs Earned	Comp-Offs Availed	Comp-Offs Lapsed	Closing Balance
[No.]	[No.]	[No.]	[No.]

Comp-offs expiring in the next 15 days: [Employee Name – DD/MM/YYYY]. Reminder sent on [Date].

Maintained by
[HR Name]

Reviewed by
[HR Manager]

Comp-Off Register

Download .docx

[Company Logo][Company Name]

SITE ATTENDANCE REGISTER – COMPANY EMPLOYEES

Company:: [Company Name]
Site / Project:: [Site Name] – [Project Code]
Client:: [Client Name]
Site In-charge:: [Site Engineer Name]
Date:: [DD/MM/YYYY]

Sr. No.	Employee ID	Employee Name	Trade / Role	Time In	Time Out	PPE Issued (Y/N)	Safety Induction (Y/N)	Signature
1	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
2	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
3	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
4	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
5	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]

Daily Summary

Deployed	Present	Absent	On Leave	Toolbox Talk Held (Y/N)
[No.]	[No.]	[No.]	[No.]	[Y/N]

Site rules: Every employee must wear helmet, safety shoes and other prescribed PPE at all times. Report any incident or near miss to the site in-charge immediately.

Site In-charge
[Site Engineer Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

Site Employee Attendance Register

Download .docx

[Company Logo][Company Name]

VISITOR REGISTER

Premises:: [Company Name] – [Work Location]
Date:: [DD/MM/YYYY]
Maintained by:: [Reception / Security]

Privacy note: Visitor details are collected only for security and safety and will be kept confidential. Record ID type and last 4 digits only.

Sr. No.	Visitor Name	Company / From	Mobile	Purpose	Person to Meet	ID Type (last 4 digits)	Badge No.	Time In	Time Out	Visitor Signature	Host Signature
1	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
2	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
3	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
4	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
5	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]

Overtime Register

Preview of the register

Monthly Total

What this template includes

When to use it

How to customise this template

HR tips

Frequently asked questions

Monthly Summary

Attendance Register Format

Day-end Summary

Daily Attendance Register

1. Overtime Details

2. Justification

Overtime Request Form

Summary

Certification

Overtime Approval Form

Department Summary

Checks before Payroll

Overtime Calculation Sheet

Monthly Summary

Comp-Off Register

Daily Summary

Site Employee Attendance Register

Instructions for Visitors

Visitor Attendance Register

Overtime Register

Preview of the register

Monthly Total

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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