Free form template · Word

Previous Employment Verification

A previous employment verification form is sent to a candidate's former employer to confirm facts the candidate has declared: employee ID, designation, dates of service, last drawn salary, reason for exit and rehire eligibility. The candidate-declared and employer-verified values sit side by side, so any mismatch is visible at a glance.

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[Company Logo][Company Name]

PREVIOUS EMPLOYMENT VERIFICATION

Verification Ref.:: [Reference Number]
Requested By:: [Company Name]
Date of Request:: [Date]

To,
The HR Department
[Former Employer Name]
[Former Employer Address]

[Candidate Name] has been selected for employment with [Company Name] and has authorised us to verify their previous employment with your organisation. A copy of the signed authorisation is attached. We request you to verify the details below and return this form by [Date].

Verification Details

Particulars	As Declared by Candidate	As Verified by Employer	Match (Y/N)
Employee Name	[Candidate Name]
Employee ID	[ID]
Date of Joining	[DD/MM/YYYY]
Last Working Day	[DD/MM/YYYY]
Designation at Exit	[Designation]
Department	[Department]
Last Drawn CTC (₹ per annum)	[Amount]
Reporting Manager	[Name]

Exit Information

Resigned and relieved
Terminated
Absconded / left without notice
Contract completed
Full and final settlement completed
Eligible for rehire

Any disciplinary issues on record (Yes / No / Not disclosed)
Additional remarks

Verified By (Former Employer)

Name
Designation
Official Email / Phone
Date

We thank you for your cooperation. The information provided will be kept confidential and used only for employment verification.

For [Company Name]
[HR Name]
[Designation]

Verifier Signature and Company Seal
[Name]
Date: [Date]

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What this template includes

Candidate-declared versus employer-verified columns
Employee ID and dates of joining and leaving
Designation at exit and department
Last drawn CTC or gross salary
Exit type: resigned, terminated, absconded
Full and final settlement status and eligibility for rehire
Verifier's name, designation and company seal

When to use it

Verifying the last one or two employers of a new hire
When relieving or experience letters look doubtful
In-house verification without a BGV agency
Confirming last drawn CTC before finalising salary

How to customise this template

1Pre-fill the 'declared' column from the candidate's BGV form
2Attach the candidate's signed authorisation
3Remove the salary row if the former employer will not share it
4Send from an official email ID to the former employer's HR mailbox

HR tips

Verify through the official HR contact found independently, not a number the candidate provides
Many employers confirm only dates and designation; accept that and use other proof such as salary slips
Mark discrepancies clearly and discuss them with the candidate
Check the UAN service history as an additional cross-check, with the employee's consent

For HR & hiring managers

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Frequently asked questions

What does a previous employer verify?+

Usually employee ID, designation, dates of employment, and sometimes last salary, reason for leaving and rehire eligibility.

Is a former employer obliged to respond?+

There is no general obligation, but most organisations respond to verification requests that include the candidate's consent.

What if the former employer does not respond?+

Use alternate proof such as relieving letters, salary slips, Form 16 or PF service history, and record the non-response.

All 50 recruitment & hiring →

[Company Logo][Company Name]
EMPLOYMENT VERIFICATION REQUEST EMAIL
Subject: Employment Verification Request – [Candidate Name], Employee ID [ID]
Dear HR Team, [Former Employer Name],
Greetings from [Company Name]. [Candidate Name] has been offered the position of [Designation] with us and has stated that they worked with your organisation from [MM/YYYY] to [MM/YYYY]. As part of our standard pre-employment process, we request you to kindly verify their employment details.
The candidate's signed authorisation and our verification form are attached. Please confirm the following:
1. Employee ID: [ID]
2. Designation at the time of leaving: [Designation]
3. Date of joining and last working day: [DD/MM/YYYY] – [DD/MM/YYYY]
4. Last drawn CTC (if your policy permits): ₹[Amount] per annum
5. Reason for leaving and eligibility for rehire
If filling the form is not convenient, a simple reply to this email confirming or correcting each point will be sufficient. We would be grateful for your response by [Date].
Email template · Word
Employment Verification Request
Download .docx

[Company Logo][Company Name]

EMPLOYMENT APPLICATION FORM

Company:: [Company Name]
Position:: [Designation]
Application Date:: [Date]

Section A – Personal Information

Full Name
Father's / Spouse's Name
Date of Birth
Gender
Mobile and Email
Current Address
Permanent Address
PAN
UAN (if any)
Aadhaar (last 4 digits only)

Section B – Educational Qualifications

Course	Institute / Board	From – To	% / CGPA	Mode (Regular / Distance)
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]

Section C – Employment History (latest first)

Form · Word

Employment Application Form

Download .docx

[Company Logo][Company Name]
REQUEST FOR REFERENCE VERIFICATION
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Referee Name]
[Referee Designation]
[Referee Company]
[Referee Address]
Subject: Reference verification for [Candidate Name]
Dear [Referee Name],
[Candidate Name] has applied for the position of [Designation] with [Company Name] and has named you as a professional reference, stating that you worked together at [Referee Company] from [MM/YYYY] to [MM/YYYY] as [relationship].
The candidate has given written consent for us to contact you. We would be grateful if you could spare a few minutes to complete the short form below. Your response will be treated as confidential and used only for this hiring decision.
Letter · Word
Reference Verification Letter
Download .docx
[Company Logo][Company Name]
BACKGROUND VERIFICATION FORM
Company:
[Company Name]
Candidate / Employee ID:
[Employee ID]
Position:
[Designation]
Date:
[Date]
1. Personal and Identity Details
Full Name (as per ID)
Father's Name
Date of Birth
Mobile / Email
PAN
Aadhaar (last 4 digits / masked copy)
Passport No. (if any)
2. Address Details
Type Full Address with PIN Staying Since Contact Person at Address
Current [Address] [MM/YYYY] [Name, Phone]
Permanent [Address] [MM/YYYY] [Name, Phone]
3. Education Details
Form · Word
Background Verification Form
Download .docx

Full Name (as per ID)
Father's Name
Date of Birth
Mobile / Email
PAN
Aadhaar (last 4 digits / masked copy)
Passport No. (if any)

Type	Full Address with PIN	Staying Since	Contact Person at Address
Current	[Address]	[MM/YYYY]	[Name, Phone]
Permanent	[Address]	[MM/YYYY]	[Name, Phone]

[Company Logo][Company Name]

EDUCATION VERIFICATION REQUEST

Ref. No.:: [Reference Number]
Date:: [Date]

To,
The Registrar / Controller of Examinations
[University / Board Name]
[Address]

Subject: Request for verification of educational qualification – [Candidate Name]

Dear Sir / Madam,
[Candidate Name] has applied for employment with [Company Name] and has submitted the qualification details below. With the candidate's written consent (copy enclosed), we request you to verify the particulars and return this form under your seal.

Qualification Details

Particulars	As Declared	Verified by Institution (Correct / Incorrect)	Remarks
Name of Student	[Candidate Name]
Father's Name	[Name]
Course / Degree	[Degree]
Specialisation	[Specialisation]
College / Study Centre	[College]
Enrolment / Roll No.	[Number]
Year of Passing	[YYYY]
Class / Grade / CGPA	[Grade]
Mode of Study	[Regular / Distance / Online]

Form · Word

Education Verification Form

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[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
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Manpower Requisition Form
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New Position Request Form
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[Company Logo][Company Name]
REPLACEMENT HIRING REQUEST
Request No.:
[Reference Number]
Date:
[Date]
Department:
[Department]
Part A – Exiting Employee Details
Employee Name
Employee ID
Designation
Grade
Last Drawn CTC (₹ per annum)
Date of Resignation / Separation
Last Working Day
Work Location
Part B – Reason for Vacancy
- Resignation
- Termination
- Retirement
- Internal transfer / promotion
- End of fixed-term contract
- Other: [Specify]
Part C – Replacement Requirement
Form · Word
Replacement Hiring Request
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Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Previous Employment Verification

Preview of the form

Verification Details

Exit Information

Verified By (Former Employer)

What this template includes

When to use it

How to customise this template

HR tips

Frequently asked questions

Subject: Employment Verification Request – [Candidate Name], Employee ID [ID]

Employment Verification Request

Section A – Personal Information

Section B – Educational Qualifications

Section C – Employment History (latest first)

Employment Application Form

Subject: Reference verification for [Candidate Name]

Reference Verification Letter

1. Personal and Identity Details

2. Address Details

3. Education Details

Background Verification Form

Subject: Request for verification of educational qualification – [Candidate Name]

Qualification Details

Education Verification Form

A. Requesting Department

B. Position Details

C. Reason for Requirement

Manpower Requisition Form

1. Proposed Position

2. Role Purpose

3. Business Case

New Position Request Form

Part A – Exiting Employee Details

Part B – Reason for Vacancy

Part C – Replacement Requirement

Replacement Hiring Request

Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining

Previous Employment Verification

Preview of the form

Verification Details

Exit Information

Verified By (Former Employer)

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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