Free form template · Word

Manpower Requisition Form

A manpower requisition form (MRF) is the internal request a department head raises to ask HR for additional or replacement staff. It records how many people are needed, for which role, at what budgeted CTC and why, and it collects approvals before HR starts sourcing.

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[Company Logo][Company Name]

MANPOWER REQUISITION FORM

MRF No.:: [Reference Number]
Date of Request:: [Date]
Company:: [Company Name]

A. Requesting Department

Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

B. Position Details

Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining

C. Reason for Requirement

New position (budgeted in annual manpower plan)
New position (not budgeted – justification required)
Replacement of exiting employee – Name: [Employee Name], Last Working Day: [Last Working Day]
Temporary / project requirement – Duration: [Months]

Business justification (workload, project, client commitment, revenue impact):
[Justification]

D. Candidate Profile

Minimum Qualification
Experience Range (years)
Key Skills / Certifications
Preferred Industry Background
Language Requirement
Travel Required (Yes/No, % of time)

E. Budget

Item	Minimum (₹ per annum)	Maximum (₹ per annum)
Fixed CTC	[Amount]	[Amount]
Variable / Incentive	[Amount]	[Amount]
Recruitment cost (agency / job portal)	[Amount]	[Amount]

F. Approvals

Approver	Name	Approved / Rejected	Signature & Date
Department Head	[Name]
Finance	[Name]
HR Head	[HR Name]
CEO / BU Head	[Name]

Declaration: I confirm that this requirement is genuine, the position details are accurate and the job description is attached. HR may begin sourcing only after all approvals above are recorded.

Requested by
[Name]
[Designation]
Date: [Date]

Received by HR
[HR Name]
Date: [Date]

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What this template includes

Requesting department and cost centre, so hiring cost is charged correctly
Number of positions and employment type (permanent, fixed-term, contract)
Budgeted CTC range, which stops offers going above plan
Reason for requirement: new, replacement, or budgeted expansion
Minimum qualification and experience to guide sourcing
Target joining date for planning notice periods
Approval chain: HOD, Finance, HR Head and CEO/BU Head

When to use it

A department needs extra headcount because of a new project, client or shift
Annual manpower plan positions are being released quarter by quarter
A plant or branch needs contract-to-permanent conversions approved
Finance wants a written record before budget is committed to hiring

How to customise this template

1Add your company logo and the form number used in your ISO or HR SOP
2Change the approval chain to match your delegation-of-authority matrix
3Insert your grade or band list in the Grade field
4Add a cost-centre dropdown if you use the form in Excel or an HRMS
5Remove the contract staffing option if you hire only on rolls

HR tips

Do not start sourcing on verbal requests; insist on a signed MRF so the role is not cancelled after offers go out
Ask for the CTC range in annual terms to avoid monthly vs yearly confusion
Keep the MRF number on every offer approval so audits can trace each hire
Review open MRFs monthly and close those older than 90 days without activity

For HR & hiring managers

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Frequently asked questions

Who fills the manpower requisition form?+

The reporting manager or department head fills it and signs it. HR checks it against the manpower budget and routes it for Finance and management approval.

What is the difference between MRF and job description?+

The MRF is an approval request for headcount and budget. The job description explains the duties and skills of the role and is usually attached to the MRF.

Is a manpower requisition needed for replacement hiring?+

Most companies still require one, but many use a shorter replacement request that references the exiting employee and their last CTC.

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[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
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[Company Logo][Company Name]
JOB OPENING FORM
Opening ID:
[Reference Number]
Linked Requisition No.:
[Requisition Number]
Date:
[Date]
Section 1 – Opening Details
Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required
Section 2 – Salary and Benefits Display
- Show salary range: ₹[Amount] – ₹[Amount] per annum
- Show 'Best in industry / Negotiable'
- Do not display salary
- Mention benefits: PF, health insurance, [Other]
Section 3 – Posting Schedule
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[Company Logo][Company Name]
CANDIDATE APPLICATION FORM
Company:
[Company Name]
Position Applied For:
[Designation]
Date:
[Date]
1. Personal Details
Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)
2. Application Source
- Job portal
- Employee referral – Referred by: [Employee Name]
- Company website
- Consultant / agency
- Walk-in
- Campus
- Social media
3. Education
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Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required

Approved Headcount	Current Headcount	Open Positions	Headcount After This Hire
[Number]	[Number]	[Number]	[Number]

Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)

[Company Logo][Company Name]

EMPLOYMENT APPLICATION FORM

Company:: [Company Name]
Position:: [Designation]
Application Date:: [Date]

Section A – Personal Information

Full Name
Father's / Spouse's Name
Date of Birth
Gender
Mobile and Email
Current Address
Permanent Address
PAN
UAN (if any)
Aadhaar (last 4 digits only)

Section B – Educational Qualifications

Course	Institute / Board	From – To	% / CGPA	Mode (Regular / Distance)
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]

Section C – Employment History (latest first)

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[Company Logo][Company Name]
RESUME SCREENING FORM
Position:
[Designation]
Requisition No.:
[Requisition Number]
Screened By:
[HR Name]
Date:
[Date]
1. Candidate Details
Candidate Name
Source (Portal / Referral / Agency / Direct)
Current Employer & Designation
Total Experience
Current Location
Current / Expected CTC (if stated)
2. Knock-out Criteria
- Meets minimum qualification
- Meets minimum experience
- Located in / willing to relocate to [Work Location]
- Has mandatory certification or licence, if required
3. Rating Table (1 = Not met, 3 = Meets, 5 = Exceeds)
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[Company Logo][Company Name]
CANDIDATE SCREENING FORM
Position:
[Designation]
Candidate Name:
[Candidate Name]
Screened By:
[HR Name]
Date & Mode:
[Date] / [Phone / Video / In-person]
1. Basic Information
Current Employer
Current Designation
Total / Relevant Experience
Current CTC (₹ per annum)
Expected CTC (₹ per annum)
Notice Period (days) / Buy-out possible
Current Location / Willing to relocate
2. Screening Questions
1. Why are you looking for a change? [Answer]
2. Describe your current role and main responsibilities. [Answer]
3. What interests you about this role at [Company Name]? [Answer]
4. Role-fit question set by manager: [Question] – [Answer]
5. Are you interviewing elsewhere or holding any offers? [Answer]
6. Any constraints on shifts, travel or joining date? [Answer]
3. Rating
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