Free form template · Word
A new position request form is used when a manager wants to create a role that does not exist in the current organisation chart. Unlike a routine requisition, it focuses on the business case, the role's purpose and the full annual cost so that leadership can approve an increase in headcount.
NEW POSITION REQUEST FORM
| Proposed Designation | |
|---|---|
| Department / Function | |
| Proposed Grade / Level | |
| Reports To (Designation) | |
| Direct Reports (if any) | |
| Work Location | |
| Number of Positions |
Describe in 2–3 lines why this role must exist and what it will own:
[Role Purpose]
| Cost Item | Amount (₹ per annum) |
|---|---|
| Proposed CTC (mid-point) | [Amount] |
| Employer PF / ESI / gratuity provision | [Amount] |
| Laptop, tools and seat cost | [Amount] |
| Travel / other | [Amount] |
| Total | [Amount] |
| Existing roles whose duties will change | |
|---|---|
| Change in reporting lines | |
| Budgeted in current year plan (Yes/No) |
| Approver | Name | Decision | Signature & Date |
|---|---|---|---|
| Department Head | [Name] | ||
| HR Head | [HR Name] | ||
| Finance Head | [Name] | ||
| CEO / Director | [Name] |
Declaration: The information above is accurate to the best of my knowledge. I understand that hiring may start only after final approval and the role grading by HR.
For HR & hiring managers
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Use a new position request when the role does not exist in the approved structure or budget. Once it is approved, the regular requisition form is used to start hiring.
State the problem the role solves, measurable outcomes expected, the annual cost and what happens if the role is not created.
Typically the department head, HR Head, Finance and the CEO or business head, depending on your delegation of authority.