Recruitment & Hiring Templates

Manpower requisitions, interview evaluation forms, scorecards, reference checks and offer approvals. 50 free, editable Word templates written for Indian workplaces — preview each one, then download and customise.

[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
Form · Word
Manpower Requisition Form
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Form · Word
New Position Request Form
Download .docx
[Company Logo][Company Name]
REPLACEMENT HIRING REQUEST
Request No.:
[Reference Number]
Date:
[Date]
Department:
[Department]
Part A – Exiting Employee Details
Employee Name
Employee ID
Designation
Grade
Last Drawn CTC (₹ per annum)
Date of Resignation / Separation
Last Working Day
Work Location
Part B – Reason for Vacancy
- Resignation
- Termination
- Retirement
- Internal transfer / promotion
- End of fixed-term contract
- Other: [Specify]
Part C – Replacement Requirement
Form · Word
Replacement Hiring Request
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[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
Form · Word
Recruitment Requisition Form
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[Company Logo][Company Name]
JOB OPENING FORM
Opening ID:
[Reference Number]
Linked Requisition No.:
[Requisition Number]
Date:
[Date]
Section 1 – Opening Details
Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required
Section 2 – Salary and Benefits Display
- Show salary range: ₹[Amount] – ₹[Amount] per annum
- Show 'Best in industry / Negotiable'
- Do not display salary
- Mention benefits: PF, health insurance, [Other]
Section 3 – Posting Schedule
Form · Word
Job Opening Form
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[Company Logo][Company Name]
JOB DESCRIPTION
Company:
[Company Name]
JD Code:
[Reference Number]
Version / Date:
[Version] / [Date]
1. Job Details
Field Details
Designation [Designation]
Department [Department]
Grade / Band [Grade]
Reports To [Reporting Manager]
Direct Reports [Number / None]
Location [Work Location]
Employment Type [Permanent / Contract]
2. Job Purpose
The [Designation] is responsible for [core purpose of the role] in order to [business outcome]. The role works closely with [teams / stakeholders] and contributes to [department goal].
3. Key Responsibilities
Form · Word
Job Description Template
Download .docx

Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Employee Name
Employee ID
Designation
Grade
Last Drawn CTC (₹ per annum)
Date of Resignation / Separation
Last Working Day
Work Location

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required

Field	Details
Designation	[Designation]
Department	[Department]
Grade / Band	[Grade]
Reports To	[Reporting Manager]
Direct Reports	[Number / None]
Location	[Work Location]
Employment Type	[Permanent / Contract]

[Company Logo][Company Name]

JOB SPECIFICATION

Company:: [Company Name]
Designation:: [Designation]
Department:: [Department]
Date:: [Date]

1. Education and Certifications

Requirement	Essential	Desirable	Assessed By
Graduation / Diploma	[Degree]	[Degree]	Document check
Professional certification	[Certification]	[Certification]	Certificate
Licence / registration	[Licence]	-	Original verification

2. Experience

Requirement	Essential	Desirable	Assessed By
Total experience	[Years]	[Years]	Resume / reference
Domain / industry	[Domain]	[Domain]	Interview
Team handling	[Yes / No]	[Team size]	Interview

3. Technical Skills

Form · Word

Job Specification Template

Download .docx

[Company Logo][Company Name]
WE ARE HIRING
[Designation] – [Work Location] | [Experience] Years
[Company Name] is a [industry] company serving [customers / markets] from [cities]. We are growing our [Department] team and looking for a [Designation] who enjoys [one-line motivation, e.g. solving customer problems / building reliable systems].
What you will do
- [Responsibility 1]
- [Responsibility 2]
- [Responsibility 3]
- [Responsibility 4]
- [Responsibility 5]
What we are looking for
- [Qualification] with [Experience] years in [domain]
- Working knowledge of [skill / software]
- Good communication in [languages]
- Willingness to [travel / work shifts], if applicable
Notice · Word
Job Advertisement Template
Download .docx

All recruitment & hiring templates

Recruitment Approval FormForm
Candidate Application FormForm
Employment Application FormForm
Resume Screening FormForm
CV Shortlisting ChecklistChecklist
Candidate Screening FormForm
Telephonic Interview FormForm
HR Interview Evaluation FormForm
Technical Interview Evaluation FormForm
Manager Interview Evaluation FormForm
Final Interview Evaluation FormForm
Interview Feedback FormForm
Interview ScorecardTemplate
Candidate Assessment FormForm
Aptitude Test Evaluation FormForm
Technical Test Evaluation FormForm
Coding Test Evaluation FormForm
Communication Assessment FormForm
Candidate Comparison SheetTemplate
Candidate Selection FormForm
Candidate Rejection LetterLetter
Candidate Hold EmailEmail template
Interview Invitation EmailEmail template
Interview Rescheduling EmailEmail template
Interview Cancellation EmailEmail template
Reference Check FormForm
Reference Verification LetterLetter
Background Verification FormForm
Background Check AuthorizationForm
Previous Employment VerificationForm
Education Verification FormForm
Employment Verification RequestEmail template
Salary Negotiation FormForm
Candidate Salary Approval FormForm
Offer Approval FormForm
Offer Release ChecklistChecklist
Offer Acceptance FormForm
Offer Decline FormForm
Candidate Joining TrackerRegister
Recruitment TrackerRegister
Recruitment MIS ReportReport
Recruitment Dashboard FormatTemplate

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Frequently asked questions

Are these recruitment & hiring templates free?+

Yes. Every recruitment & hiring template on BetterJobs is free to preview and download as an editable Word (.docx) file — no sign-up needed.

Can I edit the recruitment & hiring templates?+

Yes. Fill-in fields such as [Company Name] or [Employee Name] are highlighted in yellow in the Word file. Replace them, add your logo and adapt the wording to your policies.

Are these templates valid for companies in India?+

They are written for Indian workplaces (CTC, PF/ESI, notice periods, probation). Treat them as a starting point and review them against applicable labour laws, state rules and your company policies, with legal advice where needed.

Recruitment & Hiring Templates

A. Requesting Department

B. Position Details

C. Reason for Requirement

Manpower Requisition Form

1. Proposed Position

2. Role Purpose

3. Business Case

New Position Request Form

Part A – Exiting Employee Details

Part B – Reason for Vacancy

Part C – Replacement Requirement

Replacement Hiring Request

1. Role Summary

2. Skills Brief

3. Sourcing Plan

Recruitment Requisition Form

Section 1 – Opening Details

Section 2 – Salary and Benefits Display

Section 3 – Posting Schedule

Job Opening Form

1. Job Details

2. Job Purpose

3. Key Responsibilities

Job Description Template

1. Education and Certifications

2. Experience

3. Technical Skills

Job Specification Template

[Designation] – [Work Location] | [Experience] Years

What you will do

What we are looking for

Job Advertisement Template

All recruitment & hiring templates

Frequently asked questions

More HR template categories

Recruitment & Hiring Templates

All recruitment & hiring templates

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Frequently asked questions

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