Free form template · Word

Education Verification Form

An education verification form is sent to a university, board or college registrar to confirm that a candidate's degree or certificate is genuine. It lists the declared course, enrolment number, year of passing, result and mode of study, and asks the institution to confirm or correct each item under seal.

Editable Word (.docx)
Made for India
20 fill-in fields highlighted
Free, no sign-up

Download Word (.docx) — free

Preview of the form

[Highlighted] = fill in

[Company Logo][Company Name]

EDUCATION VERIFICATION REQUEST

Ref. No.:: [Reference Number]
Date:: [Date]

To,
The Registrar / Controller of Examinations
[University / Board Name]
[Address]

Subject: Request for verification of educational qualification – [Candidate Name]

Dear Sir / Madam,
[Candidate Name] has applied for employment with [Company Name] and has submitted the qualification details below. With the candidate's written consent (copy enclosed), we request you to verify the particulars and return this form under your seal.

Qualification Details

Particulars	As Declared	Verified by Institution (Correct / Incorrect)	Remarks
Name of Student	[Candidate Name]
Father's Name	[Name]
Course / Degree	[Degree]
Specialisation	[Specialisation]
College / Study Centre	[College]
Enrolment / Roll No.	[Number]
Year of Passing	[YYYY]
Class / Grade / CGPA	[Grade]
Mode of Study	[Regular / Distance / Online]

Enclosures

Candidate's signed authorisation
Self-attested copy of degree / marksheet
Verification fee: [Amount] via [Payment Reference]

Kindly send the verified form to [Email] or [Company Address]. We appreciate your assistance.

For [Company Name]
[HR Name]
[Designation]

Verified by
Registrar / Controller of Examinations
Signature, Seal and Date

Download Word (.docx) — free

What this template includes

Candidate's authorisation attached to the request
Course, specialisation and enrolment or roll number
Year of passing and class or grade
Mode of study: regular, distance or online
Institution's confirmation column
Registrar or controller of examinations signature and seal
Fee or payment reference if the university charges for verification

When to use it

Verifying the highest qualification of a new hire
Roles where a specific degree is mandatory, such as CA, nursing or engineering
When a certificate looks altered or is from an unfamiliar institution
Verifying foreign or distance-learning qualifications

How to customise this template

1Add the university's verification fee details or online portal reference
2Include a field for National Academic Depository or DigiLocker reference where available
3Repeat the table for multiple qualifications
4Attach a self-attested copy of the certificate

HR tips

Check whether the university has an online verification portal before posting a letter
Confirm the institution's recognition status from official sources
Allow time; university verification can take several weeks
Keep the candidate informed if verification is pending at joining

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

How is education verification done in India?+

Employers or BGV agencies send a request with the candidate's consent and certificate copy to the university or board, or use official digital records where available.

Can a candidate join before education verification is complete?+

Many companies allow joining with verification pending, subject to a clause that employment depends on satisfactory results.

What if the university reports a mismatch?+

Share the finding with the candidate, ask for an explanation and supporting documents, and decide as per your BGV policy.

All 50 recruitment & hiring →

[Company Logo][Company Name]
BACKGROUND VERIFICATION FORM
Company:
[Company Name]
Candidate / Employee ID:
[Employee ID]
Position:
[Designation]
Date:
[Date]
1. Personal and Identity Details
Full Name (as per ID)
Father's Name
Date of Birth
Mobile / Email
PAN
Aadhaar (last 4 digits / masked copy)
Passport No. (if any)
2. Address Details
Type Full Address with PIN Staying Since Contact Person at Address
Current [Address] [MM/YYYY] [Name, Phone]
Permanent [Address] [MM/YYYY] [Name, Phone]
3. Education Details
Form · Word
Background Verification Form
Download .docx
[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
Form · Word
Manpower Requisition Form
Download .docx
Form · Word
New Position Request Form
Download .docx
[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
Form · Word
Recruitment Requisition Form
Download .docx
[Company Logo][Company Name]
JOB OPENING FORM
Opening ID:
[Reference Number]
Linked Requisition No.:
[Requisition Number]
Date:
[Date]
Section 1 – Opening Details
Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required
Section 2 – Salary and Benefits Display
- Show salary range: ₹[Amount] – ₹[Amount] per annum
- Show 'Best in industry / Negotiable'
- Do not display salary
- Mention benefits: PF, health insurance, [Other]
Section 3 – Posting Schedule
Form · Word
Job Opening Form
Download .docx
Form · Word
Recruitment Approval Form
Download .docx
[Company Logo][Company Name]
CANDIDATE APPLICATION FORM
Company:
[Company Name]
Position Applied For:
[Designation]
Date:
[Date]
1. Personal Details
Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)
2. Application Source
- Job portal
- Employee referral – Referred by: [Employee Name]
- Company website
- Consultant / agency
- Walk-in
- Campus
- Social media
3. Education
Form · Word
Candidate Application Form
Download .docx

Full Name (as per ID)
Father's Name
Date of Birth
Mobile / Email
PAN
Aadhaar (last 4 digits / masked copy)
Passport No. (if any)

Type	Full Address with PIN	Staying Since	Contact Person at Address
Current	[Address]	[MM/YYYY]	[Name, Phone]
Permanent	[Address]	[MM/YYYY]	[Name, Phone]

Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required

Designation
Department
Grade
Number of Positions
Work Location
Type: New / Replacement

Approved Headcount	Current Headcount	Open Positions	Headcount After This Hire
[Number]	[Number]	[Number]	[Number]

Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)

[Company Logo][Company Name]

EMPLOYMENT APPLICATION FORM

Company:: [Company Name]
Position:: [Designation]
Application Date:: [Date]

Section A – Personal Information

Full Name
Father's / Spouse's Name
Date of Birth
Gender
Mobile and Email
Current Address
Permanent Address
PAN
UAN (if any)
Aadhaar (last 4 digits only)

Section B – Educational Qualifications

Course	Institute / Board	From – To	% / CGPA	Mode (Regular / Distance)
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]

Section C – Employment History (latest first)

Form · Word

Employment Application Form

Download .docx