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Employment Application Form

An employment application form is the detailed, signed record of a selected or final-round candidate's background. It covers full employment history with reasons for leaving, education, references, statutory identifiers and declarations, and it becomes part of the employee file once the person joins.

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[Company Logo][Company Name]

EMPLOYMENT APPLICATION FORM

Company:: [Company Name]
Position:: [Designation]
Application Date:: [Date]

Section A – Personal Information

Full Name
Father's / Spouse's Name
Date of Birth
Gender
Mobile and Email
Current Address
Permanent Address
PAN
UAN (if any)
Aadhaar (last 4 digits only)

Section B – Educational Qualifications

Course	Institute / Board	From – To	% / CGPA	Mode (Regular / Distance)
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]

Section C – Employment History (latest first)

Employer & City	Designation	From – To	Last CTC (₹)	Reason for Leaving
[Employer]	[Designation]	[MM/YYYY – MM/YYYY]	[Amount]	[Reason]
[Employer]	[Designation]	[MM/YYYY – MM/YYYY]	[Amount]	[Reason]
[Employer]	[Designation]	[MM/YYYY – MM/YYYY]	[Amount]	[Reason]

Explanation of any gap of more than 3 months
Any bond / service agreement with current employer (Yes/No, details)

Section D – Professional References

Name	Designation & Company	Relationship	Phone / Email
[Name]	[Designation, Company]	[Manager / Peer]	[Contact]
[Name]	[Designation, Company]	[Manager / Peer]	[Contact]

Section E – Declarations

I have no pending criminal case and have not been convicted of any offence (if otherwise, details attached)
I have not been dismissed from any previous employment (if otherwise, details attached)
I authorise [Company Name] to verify my education, employment and references

I certify that all statements in this application are true and complete. I understand that any misrepresentation or omission may result in withdrawal of the offer or termination of employment, if discovered later.

Signature of Applicant
[Candidate Name]
Place: [City]
Date: [Date]

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What this template includes

Complete employment history with dates, last CTC and reason for leaving
Gaps in employment explained by the candidate
Education history for verification
Two professional references with contact details
PAN and UAN for payroll and PF transfer
Declaration on pending criminal cases and prior dismissal
Consent to verification and accuracy declaration

When to use it

After final selection, before the offer letter is released
When starting background verification
For roles in regulated sectors where full history must be on file
Building the personnel file for a new joiner

How to customise this template

1Add a section for professional registrations for doctors, nurses or chartered accountants
2Add a declaration on bonds or non-compete with previous employers if relevant
3Capture Aadhaar only as last 4 digits at this stage
4Translate into Hindi or the regional language for shop-floor roles

HR tips

Ask for the reason for leaving every job; patterns of short stints are easier to discuss
Ensure the candidate signs every page in case of a paper form
Cross-check dates against the resume and relieving letters during verification
Store the form securely; it contains personal data

This template is a starting point. Review the declarations and data-collection sections against applicable laws, including data-protection rules and state regulations, and with a legal adviser where needed.

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

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Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

When should the employment application form be filled?+

Usually after final selection or along with offer documentation, so the company has a signed record of the candidate's history before verification.

Is it legal to ask about criminal cases?+

Employers commonly ask candidates to declare pending criminal cases or convictions. Keep the question job-relevant and handle the information confidentially.

What if a candidate gives false information?+

The declaration allows the company to withdraw the offer or take action as per policy if information is found to be materially false.

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[Company Logo][Company Name]
CANDIDATE APPLICATION FORM
Company:
[Company Name]
Position Applied For:
[Designation]
Date:
[Date]
1. Personal Details
Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)
2. Application Source
- Job portal
- Employee referral – Referred by: [Employee Name]
- Company website
- Consultant / agency
- Walk-in
- Campus
- Social media
3. Education
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[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
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[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
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[Company Logo][Company Name]
JOB OPENING FORM
Opening ID:
[Reference Number]
Linked Requisition No.:
[Requisition Number]
Date:
[Date]
Section 1 – Opening Details
Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required
Section 2 – Salary and Benefits Display
- Show salary range: ₹[Amount] – ₹[Amount] per annum
- Show 'Best in industry / Negotiable'
- Do not display salary
- Mention benefits: PF, health insurance, [Other]
Section 3 – Posting Schedule
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[Company Logo][Company Name]
RESUME SCREENING FORM
Position:
[Designation]
Requisition No.:
[Requisition Number]
Screened By:
[HR Name]
Date:
[Date]
1. Candidate Details
Candidate Name
Source (Portal / Referral / Agency / Direct)
Current Employer & Designation
Total Experience
Current Location
Current / Expected CTC (if stated)
2. Knock-out Criteria
- Meets minimum qualification
- Meets minimum experience
- Located in / willing to relocate to [Work Location]
- Has mandatory certification or licence, if required
3. Rating Table (1 = Not met, 3 = Meets, 5 = Exceeds)
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[Company Logo][Company Name]
CANDIDATE SCREENING FORM
Position:
[Designation]
Candidate Name:
[Candidate Name]
Screened By:
[HR Name]
Date & Mode:
[Date] / [Phone / Video / In-person]
1. Basic Information
Current Employer
Current Designation
Total / Relevant Experience
Current CTC (₹ per annum)
Expected CTC (₹ per annum)
Notice Period (days) / Buy-out possible
Current Location / Willing to relocate
2. Screening Questions
1. Why are you looking for a change? [Answer]
2. Describe your current role and main responsibilities. [Answer]
3. What interests you about this role at [Company Name]? [Answer]
4. Role-fit question set by manager: [Question] – [Answer]
5. Are you interviewing elsewhere or holding any offers? [Answer]
6. Any constraints on shifts, travel or joining date? [Answer]
3. Rating
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Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions