Free template template · Word

Recruitment Dashboard Format

A recruitment dashboard format is a one-page, at-a-glance view of hiring health for leaders who have no time for detailed reports. It shows headline KPIs, the hiring funnel, ageing of open roles, recruiter productivity and red-amber-green status for critical positions, refreshed weekly.

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[Company Logo][Company Name]

RECRUITMENT DASHBOARD

Company:: [Company Name]
Week Ending:: [DD/MM/YYYY]
Owner:: [HR Name]

1. Headline KPIs

Open Positions	Offers Released (week)	Joiners (month to date)	Avg. Time to Fill (days)	Offer-to-Join %
[Number]	[Number]	[Number]	[Days]	[%]

2. Hiring Funnel (last 30 days)

Stage	Count	Conversion to Next Stage (%)
Sourced	[Number]	[%]
Screened	[Number]	[%]
Interviewed	[Number]	[%]
Offered	[Number]	[%]
Joined	[Number]	-

3. Ageing of Open Positions

0–30 Days	31–60 Days	61–90 Days	90+ Days
[Number]	[Number]	[Number]	[Number]

4. Recruiter Productivity

Recruiter	Positions Owned	Interviews Scheduled	Offers	Joiners
[HR Name]	[Number]	[Number]	[Number]	[Number]
[HR Name]	[Number]	[Number]	[Number]	[Number]
[HR Name]	[Number]	[Number]	[Number]	[Number]

5. Critical Roles – RAG Status

Designation	Department	Days Open	RAG	Help Needed
[Designation]	[Department]	[Days]	[Red / Amber / Green]	[Support]
[Designation]	[Department]	[Days]	[RAG]	[Support]
[Designation]	[Department]	[Days]	[RAG]	[Support]

6. Definitions

Time to fill: days from requisition approval to offer acceptance
Offer-to-join %: joiners divided by accepted offers due to join in the period
RAG: Green up to [Days] days open, Amber [Days]–[Days] days, Red above [Days] days

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What this template includes

KPI tiles: open positions, offers, joiners, time to fill
Funnel conversion from sourced to joined
Ageing buckets for open positions
Recruiter productivity table
Critical role status with RAG rating
Definitions so every reader interprets numbers the same way

When to use it

Weekly leadership or founder review of hiring
Display on a TV or shared screen in the HR team
Ramp-up phases such as a new plant, branch or product launch
Tracking critical positions that block business plans

How to customise this template

1Rebuild the tables in Excel or Power BI and link to your tracker
2Choose 4–6 KPIs that matter most to your leadership
3Set RAG thresholds, for example red if open more than 60 days
4Add a location filter for multi-site companies

HR tips

Keep it to one page; move detail to the MIS report
Refresh on the same day every week
Show trends (last 4 weeks) rather than single numbers wherever possible
Highlight only the critical roles leadership can help unblock

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

What KPIs should a recruitment dashboard show?+

Common KPIs are open positions, offers released, joiners, time to fill, offer-to-join ratio, source mix and ageing of open roles.

What is the difference between a recruitment dashboard and an MIS report?+

A dashboard is a visual one-page snapshot, usually weekly. An MIS report is a fuller periodic report with explanations and action points.

What does RAG status mean?+

Red, Amber, Green. It shows at a glance which positions are on track, at risk or critical, based on thresholds you define.

All 50 recruitment & hiring →

[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
Form · Word
Recruitment Requisition Form
Download .docx
Form · Word
Recruitment Approval Form
Download .docx

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Designation
Department
Grade
Number of Positions
Work Location
Type: New / Replacement

[Company Logo][Company Name]

RECRUITMENT TRACKER

Company:: [Company Name]
Updated On:: [DD/MM/YYYY]
Recruiter:: [HR Name]

1. Open Position Register

Req. No.	Designation	Department	Openings	Hiring Manager	Approved On	Ageing (days)	Status
[Requisition Number]	[Designation]	[Department]	[Number]	[Reporting Manager]	[DD/MM/YYYY]	[Days]	[Open / On hold / Closed]
[Requisition Number]	[Designation]	[Department]	[Number]	[Reporting Manager]	[DD/MM/YYYY]	[Days]	[Status]
[Requisition Number]	[Designation]	[Department]	[Number]	[Reporting Manager]	[DD/MM/YYYY]	[Days]	[Status]

2. Candidate Pipeline

Req. No.	Candidate Name	Mobile	Source	Stage	Interview Date	Interviewer	Status	Next Action / Owner
[Requisition Number]	[Candidate Name]	[Mobile]	[Portal / Referral / Agency]	[Screened]	[DD/MM/YYYY]	[Interviewer Name]	[Cleared / Rejected / Pending]	[Action / Owner]
[Requisition Number]	[Candidate Name]	[Mobile]	[Source]	[Interview]	[DD/MM/YYYY]	[Interviewer Name]	[Status]	[Action / Owner]
[Requisition Number]	[Candidate Name]	[Mobile]	[Source]	[Offer]	[DD/MM/YYYY]	[Interviewer Name]	[Status]	[Action / Owner]
[Requisition Number]	[Candidate Name]	[Mobile]	[Source]	[Sourced]	-	-	[Status]	[Action / Owner]

3. Funnel Summary by Position

Recruitment Tracker

Download .docx

[Company Logo][Company Name]
RECRUITMENT MIS REPORT
Company:
[Company Name]
Reporting Period:
[Month YYYY]
Prepared By:
[HR Name]
Date:
[Date]
1. Executive Summary
1. [Number] positions closed against [Number] planned.
2. Average time to fill: [Days] days.
3. Offer-to-join ratio: [%].
4. Key risk: [Risk].
2. Position Movement
Opening Positions New Requisitions Closed (Joined) Cancelled / On Hold Closing Positions
[Number] [Number] [Number] [Number] [Number]
3. Department-wise Status
Report · Word
Recruitment MIS Report
Download .docx
[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
Form · Word
Manpower Requisition Form
Download .docx
Form · Word
New Position Request Form
Download .docx
[Company Logo][Company Name]
REPLACEMENT HIRING REQUEST
Request No.:
[Reference Number]
Date:
[Date]
Department:
[Department]
Part A – Exiting Employee Details
Employee Name
Employee ID
Designation
Grade
Last Drawn CTC (₹ per annum)
Date of Resignation / Separation
Last Working Day
Work Location
Part B – Reason for Vacancy
- Resignation
- Termination
- Retirement
- Internal transfer / promotion
- End of fixed-term contract
- Other: [Specify]
Part C – Replacement Requirement
Form · Word
Replacement Hiring Request
Download .docx
[Company Logo][Company Name]
JOB OPENING FORM
Opening ID:
[Reference Number]
Linked Requisition No.:
[Requisition Number]
Date:
[Date]
Section 1 – Opening Details
Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required
Section 2 – Salary and Benefits Display
- Show salary range: ₹[Amount] – ₹[Amount] per annum
- Show 'Best in industry / Negotiable'
- Do not display salary
- Mention benefits: PF, health insurance, [Other]
Section 3 – Posting Schedule
Form · Word
Job Opening Form
Download .docx

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions