Free report template · Word

Recruitment MIS Report

A recruitment MIS report is the monthly or quarterly summary HR shares with management on hiring performance. It condenses the tracker into key metrics such as positions closed, time to fill, source mix, offer-to-join ratio and cost per hire, and ends with issues and action points for the next period.

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[Company Logo][Company Name]

RECRUITMENT MIS REPORT

Company:: [Company Name]
Reporting Period:: [Month YYYY]
Prepared By:: [HR Name]
Date:: [Date]

1. Executive Summary

[Number] positions closed against [Number] planned.
Average time to fill: [Days] days.
Offer-to-join ratio: [%].
Key risk: [Risk].

2. Position Movement

Opening Positions	New Requisitions	Closed (Joined)	Cancelled / On Hold	Closing Positions
[Number]	[Number]	[Number]	[Number]	[Number]

3. Department-wise Status

Department	Open	Offered	Joined	Open > 60 Days
[Department]	[Number]	[Number]	[Number]	[Number]
[Department]	[Number]	[Number]	[Number]	[Number]
[Department]	[Number]	[Number]	[Number]	[Number]
Total	[Number]	[Number]	[Number]	[Number]

4. Key Metrics

Metric	This Period	Previous Period	Target
Average time to fill (days)	[Value]	[Value]	[Value]
Average time to join (days)	[Value]	[Value]	[Value]
Offer acceptance rate (%)	[Value]	[Value]	[Value]
Offer-to-join ratio (%)	[Value]	[Value]	[Value]
Cost per hire (₹)	[Amount]	[Amount]	[Amount]
Interview-to-offer ratio	[Value]	[Value]	[Value]

5. Source-wise Hires

Source	Profiles	Hires	Cost (₹)	Cost per Hire (₹)
Job portals	[Number]	[Number]	[Amount]	[Amount]
Employee referral	[Number]	[Number]	[Amount]	[Amount]
Agencies	[Number]	[Number]	[Amount]	[Amount]
Campus / direct	[Number]	[Number]	[Amount]	[Amount]

6. Issues and Action Points

Issue	Action	Owner	Due Date
[Issue]	[Action]	[Owner]	[DD/MM/YYYY]
[Issue]	[Action]	[Owner]	[DD/MM/YYYY]
[Issue]	[Action]	[Owner]	[DD/MM/YYYY]

Prepared by
[HR Name]
Date: [Date]

Reviewed by
[HR Head]
Date: [Date]

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What this template includes

Executive summary with three to five headline points
Opening and closing position count for the period
Department-wise hiring status
Time to fill and time to join
Source-wise hires and cost
Offer acceptance and offer-to-join ratios
Issues, risks and action points

When to use it

Monthly management review meetings
Quarterly board or investor updates on hiring
Reviewing recruiter or agency performance
Planning recruitment budgets for the next quarter

How to customise this template

1Fill values from your recruitment tracker at month end
2Add charts in Word or Excel for source mix and funnel
3Add location-wise tables for multi-branch companies
4Include diversity or campus metrics if relevant

HR tips

Use the same metric definitions every month so trends are meaningful
Explain big variances in one line rather than leaving numbers unexplained
Highlight positions open for more than 60 days separately
Keep the report to two pages; attach the tracker for detail

For HR & hiring managers

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Frequently asked questions

What is recruitment MIS?+

It is a management information report summarising hiring activity and performance metrics for a period, usually monthly.

How is time to fill calculated?+

Time to fill is usually the number of days from requisition approval to offer acceptance. Define it once and use it consistently.

How is cost per hire calculated?+

Add all hiring costs for the period, such as agency fees, job portal subscriptions, referral bonuses and assessment costs, and divide by the number of hires.

All 50 recruitment & hiring →

[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
Form · Word
Recruitment Requisition Form
Download .docx
Form · Word
Recruitment Approval Form
Download .docx

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Designation
Department
Grade
Number of Positions
Work Location
Type: New / Replacement

Approved Headcount	Current Headcount	Open Positions	Headcount After This Hire
[Number]	[Number]	[Number]	[Number]

[Company Logo][Company Name]

RECRUITMENT TRACKER

Company:: [Company Name]
Updated On:: [DD/MM/YYYY]
Recruiter:: [HR Name]

1. Open Position Register

Req. No.	Designation	Department	Openings	Hiring Manager	Approved On	Ageing (days)	Status
[Requisition Number]	[Designation]	[Department]	[Number]	[Reporting Manager]	[DD/MM/YYYY]	[Days]	[Open / On hold / Closed]
[Requisition Number]	[Designation]	[Department]	[Number]	[Reporting Manager]	[DD/MM/YYYY]	[Days]	[Status]
[Requisition Number]	[Designation]	[Department]	[Number]	[Reporting Manager]	[DD/MM/YYYY]	[Days]	[Status]

2. Candidate Pipeline

Req. No.	Candidate Name	Mobile	Source	Stage	Interview Date	Interviewer	Status	Next Action / Owner
[Requisition Number]	[Candidate Name]	[Mobile]	[Portal / Referral / Agency]	[Screened]	[DD/MM/YYYY]	[Interviewer Name]	[Cleared / Rejected / Pending]	[Action / Owner]
[Requisition Number]	[Candidate Name]	[Mobile]	[Source]	[Interview]	[DD/MM/YYYY]	[Interviewer Name]	[Status]	[Action / Owner]
[Requisition Number]	[Candidate Name]	[Mobile]	[Source]	[Offer]	[DD/MM/YYYY]	[Interviewer Name]	[Status]	[Action / Owner]
[Requisition Number]	[Candidate Name]	[Mobile]	[Source]	[Sourced]	-	-	[Status]	[Action / Owner]

3. Funnel Summary by Position

Recruitment Tracker

Download .docx

[Company Logo][Company Name]
RECRUITMENT DASHBOARD
Company:
[Company Name]
Week Ending:
[DD/MM/YYYY]
Owner:
[HR Name]
1. Headline KPIs
Open Positions Offers Released (week) Joiners (month to date) Avg. Time to Fill (days) Offer-to-Join %
[Number] [Number] [Number] [Days] [%]
2. Hiring Funnel (last 30 days)
Stage Count Conversion to Next Stage (%)
Sourced [Number] [%]
Screened [Number] [%]
Interviewed [Number] [%]
Offered [Number] [%]
Joined [Number] -
3. Ageing of Open Positions
Template · Word
Recruitment Dashboard Format
Download .docx
[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
Form · Word
Manpower Requisition Form
Download .docx
Form · Word
New Position Request Form
Download .docx
[Company Logo][Company Name]
REPLACEMENT HIRING REQUEST
Request No.:
[Reference Number]
Date:
[Date]
Department:
[Department]
Part A – Exiting Employee Details
Employee Name
Employee ID
Designation
Grade
Last Drawn CTC (₹ per annum)
Date of Resignation / Separation
Last Working Day
Work Location
Part B – Reason for Vacancy
- Resignation
- Termination
- Retirement
- Internal transfer / promotion
- End of fixed-term contract
- Other: [Specify]
Part C – Replacement Requirement
Form · Word
Replacement Hiring Request
Download .docx
[Company Logo][Company Name]
JOB OPENING FORM
Opening ID:
[Reference Number]
Linked Requisition No.:
[Requisition Number]
Date:
[Date]
Section 1 – Opening Details
Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required
Section 2 – Salary and Benefits Display
- Show salary range: ₹[Amount] – ₹[Amount] per annum
- Show 'Best in industry / Negotiable'
- Do not display salary
- Mention benefits: PF, health insurance, [Other]
Section 3 – Posting Schedule
Form · Word
Job Opening Form
Download .docx

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions