Free form template · Word

Job Opening Form

A job opening form captures the exact details HR will publish when an approved vacancy goes live, on the careers page, job portals or the internal notice board. It turns the internal requisition into public-facing information such as job title, salary display, eligibility and closing date.

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[Company Logo][Company Name]

JOB OPENING FORM

Opening ID:: [Reference Number]
Linked Requisition No.:: [Requisition Number]
Date:: [Date]

Section 1 – Opening Details

Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required

Section 2 – Salary and Benefits Display

Show salary range: ₹[Amount] – ₹[Amount] per annum
Show 'Best in industry / Negotiable'
Do not display salary
Mention benefits: PF, health insurance, [Other]

Section 3 – Posting Schedule

Internal Posting Start Date
Internal Posting End Date
External Posting Start Date
Application Closing Date

Section 4 – Channels

Channel	Posted On	Posting ID / Link	Closed On
Company careers page	[DD/MM/YYYY]	[Link]	[DD/MM/YYYY]
Job portal	[DD/MM/YYYY]	[Link]	[DD/MM/YYYY]
Professional network	[DD/MM/YYYY]	[Link]	[DD/MM/YYYY]
Notice board / intranet	[DD/MM/YYYY]	[Reference]	[DD/MM/YYYY]

Section 5 – Internal Applicant Eligibility

Minimum [Months] months in current role
No active disciplinary proceedings
Latest performance rating of [Rating] or above
Current manager to be informed before interview

Query Contact (HR Name)
Email for applications
Screening questions to add on portal

I confirm the details above match the approved requisition and may be published.

Prepared by
[HR Name]
Date: [Date]

Approved by
[Reporting Manager]
Date: [Date]

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What this template includes

Public job title, which may differ from internal designation
Salary display choice: range, 'as per industry' or hidden
Eligibility rules for internal applicants
Opening and closing dates
Channels where the opening is posted and posting IDs
Contact person for queries

When to use it

Publishing an approved vacancy on the careers page or job portals
Announcing an internal job posting (IJP) to existing employees
Sharing a vacancy with campus placement cells
Keeping a record of what was advertised and when

How to customise this template

1Add IJP eligibility rules such as minimum tenure in current role
2List the job portals and social channels your company uses
3Add a field for screening questions to be asked on the portal
4Include employer branding lines approved by your marketing team

HR tips

Use a searchable job title candidates actually type, such as 'Accounts Executive' rather than an internal code
Showing a salary range usually improves relevant applications
Close the opening on all channels once filled to avoid unnecessary applications
Keep IJP open for a fixed period before external posting if your policy requires it

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

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Frequently asked questions

What is a job opening form used for?+

It records the vacancy details that will be advertised and the channels used, so the published information matches the approved requisition.

Should internal employees see openings first?+

Many companies run an internal job posting for 7–15 days before advertising externally. Follow whatever your IJP policy states.

Is it compulsory to mention salary in a job opening?+

No, it is optional, but a clear range helps candidates self-select and saves screening time.

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[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
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[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
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[Company Logo][Company Name]
CANDIDATE APPLICATION FORM
Company:
[Company Name]
Position Applied For:
[Designation]
Date:
[Date]
1. Personal Details
Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)
2. Application Source
- Job portal
- Employee referral – Referred by: [Employee Name]
- Company website
- Consultant / agency
- Walk-in
- Campus
- Social media
3. Education
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Candidate Application Form
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Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Designation
Department
Grade
Number of Positions
Work Location
Type: New / Replacement

Approved Headcount	Current Headcount	Open Positions	Headcount After This Hire
[Number]	[Number]	[Number]	[Number]

Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)

[Company Logo][Company Name]

EMPLOYMENT APPLICATION FORM

Company:: [Company Name]
Position:: [Designation]
Application Date:: [Date]

Section A – Personal Information

Full Name
Father's / Spouse's Name
Date of Birth
Gender
Mobile and Email
Current Address
Permanent Address
PAN
UAN (if any)
Aadhaar (last 4 digits only)

Section B – Educational Qualifications

Course	Institute / Board	From – To	% / CGPA	Mode (Regular / Distance)
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]

Section C – Employment History (latest first)

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[Company Logo][Company Name]
RESUME SCREENING FORM
Position:
[Designation]
Requisition No.:
[Requisition Number]
Screened By:
[HR Name]
Date:
[Date]
1. Candidate Details
Candidate Name
Source (Portal / Referral / Agency / Direct)
Current Employer & Designation
Total Experience
Current Location
Current / Expected CTC (if stated)
2. Knock-out Criteria
- Meets minimum qualification
- Meets minimum experience
- Located in / willing to relocate to [Work Location]
- Has mandatory certification or licence, if required
3. Rating Table (1 = Not met, 3 = Meets, 5 = Exceeds)
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[Company Logo][Company Name]
CANDIDATE SCREENING FORM
Position:
[Designation]
Candidate Name:
[Candidate Name]
Screened By:
[HR Name]
Date & Mode:
[Date] / [Phone / Video / In-person]
1. Basic Information
Current Employer
Current Designation
Total / Relevant Experience
Current CTC (₹ per annum)
Expected CTC (₹ per annum)
Notice Period (days) / Buy-out possible
Current Location / Willing to relocate
2. Screening Questions
1. Why are you looking for a change? [Answer]
2. Describe your current role and main responsibilities. [Answer]
3. What interests you about this role at [Company Name]? [Answer]
4. Role-fit question set by manager: [Question] – [Answer]
5. Are you interviewing elsewhere or holding any offers? [Answer]
6. Any constraints on shifts, travel or joining date? [Answer]
3. Rating
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Candidate Screening Form
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