Free form template · Word

Recruitment Requisition Form

A recruitment requisition form is the working brief HR and the hiring manager agree on before sourcing begins. Beyond headcount, it fixes the sourcing channels, interview panel, selection rounds and timeline, so everyone runs the same hiring process for the role.

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[Company Logo][Company Name]

RECRUITMENT REQUISITION FORM

Requisition No.:: [Reference Number]
Linked MRF No.:: [MRF Number]
Date:: [Date]

1. Role Summary

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

2. Skills Brief

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

3. Sourcing Plan

Internal job posting
Employee referral
Job portals
Recruitment agency – Name: [Agency], Fee: [%]
Campus / institute
Social media / professional networks
Walk-in drive

4. Selection Process

Round	Mode	Panel Member(s)	Duration
Screening call	Telephone	[HR Name]	15 min
Test / assignment	[Online / Offline]	[Name]	[Duration]
Technical / functional	[Mode]	[Name]	[Duration]
Final / HR	[Mode]	[Name]	[Duration]

5. Timeline

Milestone	Target Date
First shortlist shared	[DD/MM/YYYY]
Interviews completed	[DD/MM/YYYY]
Offer released	[DD/MM/YYYY]
Expected joining	[DD/MM/YYYY]

Both parties agree to the brief above. Any change to skills, budget or panel will be recorded as a revision to this requisition.

Hiring Manager
[Reporting Manager]
Date: [Date]

Recruiter
[HR Name]
Date: [Date]

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What this template includes

Approved MRF reference so the requisition links to budget approval
Must-have and good-to-have skills to guide screening
Sourcing channels and agency details with fee terms
Selection rounds with panel members for each round
Hiring timeline with target dates for shortlist, interviews and offer
Diversity or local-hiring preferences, if any

When to use it

Kick-off meeting between HR and the hiring manager for an approved role
Briefing an external recruitment agency on a mandate
Hiring for multiple locations where panels and rounds differ
Standardising the hiring process for campus or bulk drives

How to customise this template

1Pre-fill standard rounds for each job family (sales, tech, operations)
2Add agency names and fee percentages from your empanelment list
3Include a field for assessment tools or test links
4Add a section for walk-in or campus drive logistics if relevant

HR tips

Agree the must-have skills in writing; vague briefs are the main cause of repeated shortlists
Name interview panel members and their availability up front to avoid scheduling delays
Combine job portals, referrals and LinkedIn; for volume roles, posting the job on BetterJobs alongside referrals widens the funnel quickly
Set a feedback turnaround (for example 48 hours) for every round

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

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Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

Is a recruitment requisition the same as a manpower requisition?+

Many companies use the terms interchangeably. In this template the manpower requisition approves headcount, while the recruitment requisition plans how the hiring will be run.

What sourcing channels should be listed?+

List every channel you plan to use, such as job portals, employee referrals, agencies, campus, social media and internal job posting.

Who signs the recruitment requisition?+

The hiring manager and the recruiter handling the role sign it, so both are accountable for timelines.

All 50 recruitment & hiring →

[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
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[Company Logo][Company Name]
JOB OPENING FORM
Opening ID:
[Reference Number]
Linked Requisition No.:
[Requisition Number]
Date:
[Date]
Section 1 – Opening Details
Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required
Section 2 – Salary and Benefits Display
- Show salary range: ₹[Amount] – ₹[Amount] per annum
- Show 'Best in industry / Negotiable'
- Do not display salary
- Mention benefits: PF, health insurance, [Other]
Section 3 – Posting Schedule
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[Company Logo][Company Name]
CANDIDATE APPLICATION FORM
Company:
[Company Name]
Position Applied For:
[Designation]
Date:
[Date]
1. Personal Details
Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)
2. Application Source
- Job portal
- Employee referral – Referred by: [Employee Name]
- Company website
- Consultant / agency
- Walk-in
- Campus
- Social media
3. Education
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Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

Approved Headcount	Current Headcount	Open Positions	Headcount After This Hire
[Number]	[Number]	[Number]	[Number]

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required

Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)

[Company Logo][Company Name]

EMPLOYMENT APPLICATION FORM

Company:: [Company Name]
Position:: [Designation]
Application Date:: [Date]

Section A – Personal Information

Full Name
Father's / Spouse's Name
Date of Birth
Gender
Mobile and Email
Current Address
Permanent Address
PAN
UAN (if any)
Aadhaar (last 4 digits only)

Section B – Educational Qualifications

Course	Institute / Board	From – To	% / CGPA	Mode (Regular / Distance)
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]

Section C – Employment History (latest first)

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[Company Logo][Company Name]
RESUME SCREENING FORM
Position:
[Designation]
Requisition No.:
[Requisition Number]
Screened By:
[HR Name]
Date:
[Date]
1. Candidate Details
Candidate Name
Source (Portal / Referral / Agency / Direct)
Current Employer & Designation
Total Experience
Current Location
Current / Expected CTC (if stated)
2. Knock-out Criteria
- Meets minimum qualification
- Meets minimum experience
- Located in / willing to relocate to [Work Location]
- Has mandatory certification or licence, if required
3. Rating Table (1 = Not met, 3 = Meets, 5 = Exceeds)
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[Company Logo][Company Name]
CANDIDATE SCREENING FORM
Position:
[Designation]
Candidate Name:
[Candidate Name]
Screened By:
[HR Name]
Date & Mode:
[Date] / [Phone / Video / In-person]
1. Basic Information
Current Employer
Current Designation
Total / Relevant Experience
Current CTC (₹ per annum)
Expected CTC (₹ per annum)
Notice Period (days) / Buy-out possible
Current Location / Willing to relocate
2. Screening Questions
1. Why are you looking for a change? [Answer]
2. Describe your current role and main responsibilities. [Answer]
3. What interests you about this role at [Company Name]? [Answer]
4. Role-fit question set by manager: [Question] – [Answer]
5. Are you interviewing elsewhere or holding any offers? [Answer]
6. Any constraints on shifts, travel or joining date? [Answer]
3. Rating
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