Free form template · Word

Candidate Application Form

A candidate application form is a one- or two-page sheet that walk-in or shortlisted candidates fill on the day of the interview. It collects the same basic details from everyone, such as current and expected CTC, notice period and education, so recruiters can compare candidates quickly.

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[Company Logo][Company Name]

CANDIDATE APPLICATION FORM

Company:: [Company Name]
Position Applied For:: [Designation]
Date:: [Date]

1. Personal Details

Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)

2. Application Source

Job portal
Employee referral – Referred by: [Employee Name]
Company website
Consultant / agency
Walk-in
Campus
Social media

3. Education

Qualification	Institute / University	Year	% / CGPA
[Highest]	[Institute]	[YYYY]	[Score]
[Graduation]	[Institute]	[YYYY]	[Score]
12th / Diploma	[Board]	[YYYY]	[Score]

4. Current Employment

Current Employer
Current Designation
Total Experience (years)
Relevant Experience (years)
Current CTC (₹ lakh per annum)
Expected CTC (₹ lakh per annum)
Notice Period (days)
Earliest Joining Date
Any offer in hand (Yes/No, CTC)

5. Other Information

Have you interviewed with us before? (When / Position)
Relatives or friends working with us (Name / Department)
Languages known

6. Declaration

I declare that the information given above is true and complete. I understand that any false statement may lead to rejection of my application or termination if employed. I consent to [Company Name] storing and using these details only for recruitment purposes.

Candidate Signature
[Candidate Name]
Date: [Date]

For Office Use
Received by: [HR Name]
Interview Round: [Round]

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What this template includes

Position applied for and source of application
Contact details and current location
Education summary with year and percentage
Current employer, current CTC and expected CTC
Notice period and earliest joining date
Relatives working in the company, for conflict check
Declaration and data-use consent

When to use it

At reception when candidates arrive for an interview
During walk-in or campus drives with many candidates
When resumes received are incomplete or inconsistent
To capture consent for storing candidate data

How to customise this template

1Keep it to two pages so candidates can fill it in 10 minutes
2Add role-specific questions such as two-wheeler ownership for field sales
3Add a QR code to a Google Form version for paperless walk-ins
4Add an 'interviewer use only' box at the end

HR tips

Do not ask for Aadhaar number, religion or caste at application stage; it is not needed
Ask CTC in lakhs per annum to avoid confusion between monthly and annual figures
Keep filled forms securely and dispose of them for rejected candidates as per your retention policy
Pre-print the position name for drive-specific forms

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

What is the difference between candidate application form and employment application form?+

A candidate application form is a short interview-day sheet. An employment application form is more detailed, with full employment history, references and background check consent.

Can we ask candidates for current salary?+

Yes, it is common in India to ask for current and expected CTC. Explain that it is used only for offer discussions.

Should candidates sign the form?+

Yes. A signed declaration confirms the information is true and allows you to act if it is later found false.

All 50 recruitment & hiring →

[Company Logo][Company Name]

EMPLOYMENT APPLICATION FORM

Company:: [Company Name]
Position:: [Designation]
Application Date:: [Date]

Section A – Personal Information

Full Name
Father's / Spouse's Name
Date of Birth
Gender
Mobile and Email
Current Address
Permanent Address
PAN
UAN (if any)
Aadhaar (last 4 digits only)

Section B – Educational Qualifications

Course	Institute / Board	From – To	% / CGPA	Mode (Regular / Distance)
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]

Section C – Employment History (latest first)

Form · Word

Employment Application Form

Download .docx

[Company Logo][Company Name]
CANDIDATE SCREENING FORM
Position:
[Designation]
Candidate Name:
[Candidate Name]
Screened By:
[HR Name]
Date & Mode:
[Date] / [Phone / Video / In-person]
1. Basic Information
Current Employer
Current Designation
Total / Relevant Experience
Current CTC (₹ per annum)
Expected CTC (₹ per annum)
Notice Period (days) / Buy-out possible
Current Location / Willing to relocate
2. Screening Questions
1. Why are you looking for a change? [Answer]
2. Describe your current role and main responsibilities. [Answer]
3. What interests you about this role at [Company Name]? [Answer]
4. Role-fit question set by manager: [Question] – [Answer]
5. Are you interviewing elsewhere or holding any offers? [Answer]
6. Any constraints on shifts, travel or joining date? [Answer]
3. Rating
Form · Word
Candidate Screening Form
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[Company Logo][Company Name]

CANDIDATE ASSESSMENT FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Compiled By:: [HR Name]
Date:: [Date]

1. Test and Assignment Results

Assessment	Score	Cut-off	Result
Aptitude test	[Score]	[Cut-off]	[Pass / Fail]
Technical / skill test	[Score]	[Cut-off]	[Pass / Fail]
Assignment / case study	[Score]	[Cut-off]	[Pass / Fail]
Group discussion	[Score]	[Cut-off]	[Pass / Fail]

2. Consolidated Competency Ratings

Competency	Rating (1–5)	Source(s)	Comments
Functional / technical skill		[Round]
Problem solving		[Round]
Communication		[Round]
Collaboration		[Round]
Ownership and drive		[Round]
Values fit		[Round]

3. Reference Summary

Form · Word

Candidate Assessment Form

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Form · Word
Candidate Selection Form
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Candidate Name
Mobile / Email
Current Employer
Total Experience
Source of Hire

Round	Interviewer	Result
[Round 1]	[Name]	[Cleared]
[Round 2]	[Name]	[Cleared]
[Final]	[Name]	[Selected]

[Company Logo][Company Name]

CANDIDATE SALARY APPROVAL FORM

Approval Ref.:: [Reference Number]
Candidate Name:: [Candidate Name]
Position / Grade:: [Designation] / [Grade]
Date:: [Date]

1. Proposed CTC Breakup

Component	Monthly (₹)	Annual (₹)
Basic Salary	[Basic Salary]	[Amount]
HRA	[HRA]	[Amount]
Special / Other Allowances	[Amount]	[Amount]
Gross Salary	[Amount]	[Amount]
Employer PF contribution	[Amount]	[Amount]
Employer ESI (if applicable)	[Amount]	[Amount]
Gratuity provision	[Amount]	[Amount]
Annual variable / bonus	-	[Amount]
Total CTC	[Amount]	[CTC]

2. Band Position

Band Minimum (₹)	Mid-point (₹)	Band Maximum (₹)	Proposed (₹)	Compa-ratio
[Amount]	[Amount]	[Amount]	[CTC]	[Ratio]

3. Internal Parity

Form · Word

Candidate Salary Approval Form

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[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
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[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
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Recruitment Requisition Form
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Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Current Employer
Current Designation
Total / Relevant Experience
Current CTC (₹ per annum)
Expected CTC (₹ per annum)
Notice Period (days) / Buy-out possible
Current Location / Willing to relocate

Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Candidate Application Form

Preview of the form

1. Personal Details

2. Application Source

3. Education

4. Current Employment

5. Other Information

6. Declaration

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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