Free form template · Word

Candidate Selection Form

A candidate selection form formally records that a candidate has been selected and passes the decision from the interview panel to HR operations. It confirms the designation, grade, CTC, reporting manager, joining date and pre-joining documents so the offer letter can be prepared without back-and-forth.

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[Company Logo][Company Name]

CANDIDATE SELECTION FORM

Selection Ref.:: [Reference Number]
Requisition No.:: [Requisition Number]
Date:: [Date]

1. Candidate Details

Candidate Name
Mobile / Email
Current Employer
Total Experience
Source of Hire

2. Interview Summary

Round	Interviewer	Result
[Round 1]	[Name]	[Cleared]
[Round 2]	[Name]	[Cleared]
[Final]	[Name]	[Selected]

3. Offer Terms

Item	Details
Designation	[Designation]
Department	[Department]
Grade / Band	[Grade]
Annual CTC	₹[CTC]
Fixed / Variable split	₹[Amount] / ₹[Amount]
Joining bonus (if any)	₹[Amount]
Work Location	[Work Location]
Reporting Manager	[Reporting Manager]
Probation	[Months] months
Notice Period	[Notice Period]
Expected Date of Joining	[Date of Joining]

4. Pre-joining Requirements

Background verification to be initiated
Relieving letter / resignation acceptance from current employer
Last 3 months' salary slips
Education certificates
PAN and UAN details
Medical fitness (if applicable)

5. Logistics

Laptop / workstation
Email ID and system access
ID card and access card
Seating / shift allocation

Hiring Manager
[Reporting Manager]
Date: [Date]

HR
[HR Name]
Date: [Date]

Approved by
[Authorised Signatory]
Date: [Date]

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What this template includes

Selection reference and interview round summary
Offered designation, department and grade
CTC with fixed and variable split
Joining date, location and reporting manager
Probation period and notice period
Pre-joining documents and verification to complete
Signatures from the panel and HR

When to use it

Immediately after the final interview decision
Handing over a selected candidate from recruiter to HR operations
Bulk selections in campus or walk-in drives
Recording selection when offer approval is a separate step

How to customise this template

1Add a CTC breakup table if offers are prepared from this form
2Include asset requirements (laptop, SIM, ID card) for IT and admin
3Add a shift or plant assignment row for manufacturing
4Link to your onboarding checklist

HR tips

Fill the form on the day of the decision so the candidate is not kept waiting
Double-check designation and CTC against the approved requisition
Inform IT and admin early so assets are ready on day one
Do not share the selection internally until the offer is accepted

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

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Frequently asked questions

What is a candidate selection form?+

It is an internal form that records the final selection decision and the agreed offer terms so HR can issue the offer letter.

Is the selection form the same as an offer letter?+

No. The selection form is internal. The offer letter is the document sent to the candidate.

Who signs the candidate selection form?+

Usually the hiring manager, the final interviewer and HR.

All 50 recruitment & hiring →

[Company Logo][Company Name]
CANDIDATE APPLICATION FORM
Company:
[Company Name]
Position Applied For:
[Designation]
Date:
[Date]
1. Personal Details
Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)
2. Application Source
- Job portal
- Employee referral – Referred by: [Employee Name]
- Company website
- Consultant / agency
- Walk-in
- Campus
- Social media
3. Education
Form · Word
Candidate Application Form
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[Company Logo][Company Name]
CANDIDATE SCREENING FORM
Position:
[Designation]
Candidate Name:
[Candidate Name]
Screened By:
[HR Name]
Date & Mode:
[Date] / [Phone / Video / In-person]
1. Basic Information
Current Employer
Current Designation
Total / Relevant Experience
Current CTC (₹ per annum)
Expected CTC (₹ per annum)
Notice Period (days) / Buy-out possible
Current Location / Willing to relocate
2. Screening Questions
1. Why are you looking for a change? [Answer]
2. Describe your current role and main responsibilities. [Answer]
3. What interests you about this role at [Company Name]? [Answer]
4. Role-fit question set by manager: [Question] – [Answer]
5. Are you interviewing elsewhere or holding any offers? [Answer]
6. Any constraints on shifts, travel or joining date? [Answer]
3. Rating
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Candidate Screening Form
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Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)

Current Employer
Current Designation
Total / Relevant Experience
Current CTC (₹ per annum)
Expected CTC (₹ per annum)
Notice Period (days) / Buy-out possible
Current Location / Willing to relocate

[Company Logo][Company Name]

CANDIDATE ASSESSMENT FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Compiled By:: [HR Name]
Date:: [Date]

1. Test and Assignment Results

Assessment	Score	Cut-off	Result
Aptitude test	[Score]	[Cut-off]	[Pass / Fail]
Technical / skill test	[Score]	[Cut-off]	[Pass / Fail]
Assignment / case study	[Score]	[Cut-off]	[Pass / Fail]
Group discussion	[Score]	[Cut-off]	[Pass / Fail]

2. Consolidated Competency Ratings

Competency	Rating (1–5)	Source(s)	Comments
Functional / technical skill		[Round]
Problem solving		[Round]
Communication		[Round]
Collaboration		[Round]
Ownership and drive		[Round]
Values fit		[Round]

3. Reference Summary

Form · Word

Candidate Assessment Form

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[Company Logo][Company Name]

CANDIDATE SALARY APPROVAL FORM

Approval Ref.:: [Reference Number]
Candidate Name:: [Candidate Name]
Position / Grade:: [Designation] / [Grade]
Date:: [Date]

1. Proposed CTC Breakup

Component	Monthly (₹)	Annual (₹)
Basic Salary	[Basic Salary]	[Amount]
HRA	[HRA]	[Amount]
Special / Other Allowances	[Amount]	[Amount]
Gross Salary	[Amount]	[Amount]
Employer PF contribution	[Amount]	[Amount]
Employer ESI (if applicable)	[Amount]	[Amount]
Gratuity provision	[Amount]	[Amount]
Annual variable / bonus	-	[Amount]
Total CTC	[Amount]	[CTC]

2. Band Position

Band Minimum (₹)	Mid-point (₹)	Band Maximum (₹)	Proposed (₹)	Compa-ratio
[Amount]	[Amount]	[Amount]	[CTC]	[Ratio]

3. Internal Parity

Form · Word

Candidate Salary Approval Form

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[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
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[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
Form · Word
Recruitment Requisition Form
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[Company Logo][Company Name]
JOB OPENING FORM
Opening ID:
[Reference Number]
Linked Requisition No.:
[Requisition Number]
Date:
[Date]
Section 1 – Opening Details
Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required
Section 2 – Salary and Benefits Display
- Show salary range: ₹[Amount] – ₹[Amount] per annum
- Show 'Best in industry / Negotiable'
- Do not display salary
- Mention benefits: PF, health insurance, [Other]
Section 3 – Posting Schedule
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Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required

Candidate Selection Form

Preview of the form

1. Candidate Details

2. Interview Summary

3. Offer Terms

4. Pre-joining Requirements

5. Logistics

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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