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Candidate Assessment Form

A candidate assessment form brings every piece of evidence about one candidate into a single profile: test scores, interview ratings, reference feedback and HR observations. It is used at the decision stage to see the whole picture and to explain why a candidate was or was not selected.

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[Company Logo][Company Name]

CANDIDATE ASSESSMENT FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Compiled By:: [HR Name]
Date:: [Date]

1. Test and Assignment Results

Assessment	Score	Cut-off	Result
Aptitude test	[Score]	[Cut-off]	[Pass / Fail]
Technical / skill test	[Score]	[Cut-off]	[Pass / Fail]
Assignment / case study	[Score]	[Cut-off]	[Pass / Fail]
Group discussion	[Score]	[Cut-off]	[Pass / Fail]

2. Consolidated Competency Ratings

Competency	Rating (1–5)	Source(s)	Comments
Functional / technical skill		[Round]
Problem solving		[Round]
Communication		[Round]
Collaboration		[Round]
Ownership and drive		[Round]
Values fit		[Round]

3. Reference Summary

Referee 1 – key feedback
Referee 2 – key feedback
Any concerns raised

4. Profile Summary

Key strengths
Risks / concerns
Development needs if hired
Expected time to full productivity

5. Overall Fit

Overall Rating (1–5)	Decision	Proposed Grade
	[Select / Waitlist / Reject]	[Grade]

Compiled by
[HR Name]
Date: [Date]

Reviewed by
[Reporting Manager]
Date: [Date]

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What this template includes

Summary of test and assignment results
Competency ratings combined across rounds on a 1–5 scale
Group discussion or presentation observations, if used
Reference check summary
Strengths, risks and development needs
Overall fit rating and decision

When to use it

Decision meetings after all rounds are complete
Presenting a candidate to a business head who did not interview
Assessment centres combining group discussion, test and interview
Internal promotion assessments

How to customise this template

1Remove assessment components you do not use, such as GD
2Add psychometric results if you use a licensed tool
3Include the internal candidate's last two appraisal ratings for promotions
4Link the decision to the offer approval form

HR tips

Weigh evidence from multiple sources; do not let one strong round hide repeated concerns
Record development needs even for selected candidates; they feed the onboarding plan
Keep psychometric results confidential and use them only alongside other data
Use the same form for all finalists of a role

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

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Frequently asked questions

What is a candidate assessment form?+

It is a consolidated record of a candidate's test, interview and reference results used to make the final hiring decision.

How is it different from an interview feedback form?+

Interview feedback covers one round by one interviewer. The assessment form combines all rounds and sources.

Who prepares the candidate assessment?+

HR or the recruiter usually compiles it from interviewer forms and test results before the decision meeting.

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[Company Logo][Company Name]
CANDIDATE APPLICATION FORM
Company:
[Company Name]
Position Applied For:
[Designation]
Date:
[Date]
1. Personal Details
Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)
2. Application Source
- Job portal
- Employee referral – Referred by: [Employee Name]
- Company website
- Consultant / agency
- Walk-in
- Campus
- Social media
3. Education
Form · Word
Candidate Application Form
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[Company Logo][Company Name]
CANDIDATE SCREENING FORM
Position:
[Designation]
Candidate Name:
[Candidate Name]
Screened By:
[HR Name]
Date & Mode:
[Date] / [Phone / Video / In-person]
1. Basic Information
Current Employer
Current Designation
Total / Relevant Experience
Current CTC (₹ per annum)
Expected CTC (₹ per annum)
Notice Period (days) / Buy-out possible
Current Location / Willing to relocate
2. Screening Questions
1. Why are you looking for a change? [Answer]
2. Describe your current role and main responsibilities. [Answer]
3. What interests you about this role at [Company Name]? [Answer]
4. Role-fit question set by manager: [Question] – [Answer]
5. Are you interviewing elsewhere or holding any offers? [Answer]
6. Any constraints on shifts, travel or joining date? [Answer]
3. Rating
Form · Word
Candidate Screening Form
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[Company Logo][Company Name]
COMMUNICATION ASSESSMENT FORM
Candidate Name:
[Candidate Name]
Position / Process:
[Designation] – [Process]
Language Assessed:
[Language]
Assessor:
[Assessor Name]
Date:
[Date]
1. Spoken Assessment
Topic / role play given: [Topic]
Duration: [Minutes] minutes
Criteria Rating (1–5) Comments
Fluency and flow
Pronunciation and clarity
Grammar and sentence formation
Vocabulary
Listening and comprehension
Confidence and tone
Empathy / customer handling (role play)
2. Written Assessment
Task: [e.g. Reply to a customer complaint about delayed delivery in 120 words]
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Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)

Current Employer
Current Designation
Total / Relevant Experience
Current CTC (₹ per annum)
Expected CTC (₹ per annum)
Notice Period (days) / Buy-out possible
Current Location / Willing to relocate

Candidate Name
Mobile / Email
Current Employer
Total Experience
Source of Hire

Round	Interviewer	Result
[Round 1]	[Name]	[Cleared]
[Round 2]	[Name]	[Cleared]
[Final]	[Name]	[Selected]

[Company Logo][Company Name]

CANDIDATE SALARY APPROVAL FORM

Approval Ref.:: [Reference Number]
Candidate Name:: [Candidate Name]
Position / Grade:: [Designation] / [Grade]
Date:: [Date]

1. Proposed CTC Breakup

Component	Monthly (₹)	Annual (₹)
Basic Salary	[Basic Salary]	[Amount]
HRA	[HRA]	[Amount]
Special / Other Allowances	[Amount]	[Amount]
Gross Salary	[Amount]	[Amount]
Employer PF contribution	[Amount]	[Amount]
Employer ESI (if applicable)	[Amount]	[Amount]
Gratuity provision	[Amount]	[Amount]
Annual variable / bonus	-	[Amount]
Total CTC	[Amount]	[CTC]

2. Band Position

Band Minimum (₹)	Mid-point (₹)	Band Maximum (₹)	Proposed (₹)	Compa-ratio
[Amount]	[Amount]	[Amount]	[CTC]	[Ratio]

3. Internal Parity

Form · Word

Candidate Salary Approval Form

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[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
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[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
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Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions