Free form template · Word

Resume Screening Form

A resume screening form helps recruiters rate each resume against the job specification on a 1–5 scale before deciding whether to call the candidate. It brings consistency to the first filter and leaves a written reason for every shortlist or rejection.

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[Company Logo][Company Name]

RESUME SCREENING FORM

Position:: [Designation]
Requisition No.:: [Requisition Number]
Screened By:: [HR Name]
Date:: [Date]

1. Candidate Details

Candidate Name
Source (Portal / Referral / Agency / Direct)
Current Employer & Designation
Total Experience
Current Location
Current / Expected CTC (if stated)

2. Knock-out Criteria

Meets minimum qualification
Meets minimum experience
Located in / willing to relocate to [Work Location]
Has mandatory certification or licence, if required

3. Rating Table (1 = Not met, 3 = Meets, 5 = Exceeds)

Criteria	Weight (%)	Rating (1–5)	Comments
Relevant qualification	15
Relevant domain experience	30
Key skills match	25
Achievements / impact shown	15
Career stability	10
Resume clarity and presentation	5
Weighted Score (out of 5)	100

4. Red Flags Noted

Unexplained gaps
Overlapping dates
Frequent job changes (less than 1 year)
Other

5. Decision

Shortlist for screening call
Hold – review after first shortlist
Reject – reason: [Reason]

Screening was done against the approved job specification. Ratings reflect job-related criteria only.

Screened by
[HR Name]
Date: [Date]

Reviewed by
[Reporting Manager]
Date: [Date]

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What this template includes

Candidate and source details for tracking channel effectiveness
Knock-out criteria checked first to save time
Rating table with criteria, 1–5 score and comments
Weighted total score for objective comparison
Red flags such as unexplained gaps or frequent job changes
Decision: shortlist, hold or reject, with reason

When to use it

Screening a large pool of applications from portals and referrals
Sharing shortlists with hiring managers along with reasoning
Training junior recruiters to screen consistently
Keeping a defensible record of rejection reasons

How to customise this template

1Replace the criteria with the essentials from your job specification
2Assign weights so total weight equals 100
3Set a cut-off score for shortlisting
4Convert the table into an Excel sheet for bulk screening

HR tips

Screen against written criteria, not 'gut feel', to reduce bias
Do not penalise career breaks automatically; note them for the screening call
Look at achievements, not just job titles
Share the scored form with the hiring manager to speed up their review

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

How do you screen resumes effectively?+

First check knock-out criteria, then rate the remaining resumes on 4–6 job-related criteria using a fixed scale and a cut-off score.

What does a 1–5 rating mean on a resume screening form?+

1 means the criterion is not met, 3 means it is adequately met and 5 means the candidate clearly exceeds the requirement.

Should rejected resumes be kept?+

Keep them for a limited period defined in your data retention policy, then delete them securely.

All 50 recruitment & hiring →

[Company Logo][Company Name]
CANDIDATE SCREENING FORM
Position:
[Designation]
Candidate Name:
[Candidate Name]
Screened By:
[HR Name]
Date & Mode:
[Date] / [Phone / Video / In-person]
1. Basic Information
Current Employer
Current Designation
Total / Relevant Experience
Current CTC (₹ per annum)
Expected CTC (₹ per annum)
Notice Period (days) / Buy-out possible
Current Location / Willing to relocate
2. Screening Questions
1. Why are you looking for a change? [Answer]
2. Describe your current role and main responsibilities. [Answer]
3. What interests you about this role at [Company Name]? [Answer]
4. Role-fit question set by manager: [Question] – [Answer]
5. Are you interviewing elsewhere or holding any offers? [Answer]
6. Any constraints on shifts, travel or joining date? [Answer]
3. Rating
Form · Word
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[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
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[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
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Recruitment Requisition Form
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[Company Logo][Company Name]
JOB OPENING FORM
Opening ID:
[Reference Number]
Linked Requisition No.:
[Requisition Number]
Date:
[Date]
Section 1 – Opening Details
Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required
Section 2 – Salary and Benefits Display
- Show salary range: ₹[Amount] – ₹[Amount] per annum
- Show 'Best in industry / Negotiable'
- Do not display salary
- Mention benefits: PF, health insurance, [Other]
Section 3 – Posting Schedule
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[Company Logo][Company Name]
CANDIDATE APPLICATION FORM
Company:
[Company Name]
Position Applied For:
[Designation]
Date:
[Date]
1. Personal Details
Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)
2. Application Source
- Job portal
- Employee referral – Referred by: [Employee Name]
- Company website
- Consultant / agency
- Walk-in
- Campus
- Social media
3. Education
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Candidate Application Form
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Current Employer
Current Designation
Total / Relevant Experience
Current CTC (₹ per annum)
Expected CTC (₹ per annum)
Notice Period (days) / Buy-out possible
Current Location / Willing to relocate

Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required

Designation
Department
Grade
Number of Positions
Work Location
Type: New / Replacement

Approved Headcount	Current Headcount	Open Positions	Headcount After This Hire
[Number]	[Number]	[Number]	[Number]

Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)

[Company Logo][Company Name]

EMPLOYMENT APPLICATION FORM

Company:: [Company Name]
Position:: [Designation]
Application Date:: [Date]

Section A – Personal Information

Full Name
Father's / Spouse's Name
Date of Birth
Gender
Mobile and Email
Current Address
Permanent Address
PAN
UAN (if any)
Aadhaar (last 4 digits only)

Section B – Educational Qualifications

Course	Institute / Board	From – To	% / CGPA	Mode (Regular / Distance)
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]

Section C – Employment History (latest first)

Form · Word

Employment Application Form

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