Free form template · Word

HR Interview Evaluation Form

An HR interview evaluation form records the HR round, which looks at culture fit, attitude, career stability, communication and compensation fit rather than technical skill. HR uses it to flag risks such as drop-off, unrealistic CTC expectations or values mismatch before the offer stage.

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[Company Logo][Company Name]

HR INTERVIEW EVALUATION FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
HR Interviewer:: [HR Name]
Date:: [Date]

1. Rating Table

Scale: 1 – Unsatisfactory, 2 – Needs improvement, 3 – Satisfactory, 4 – Good, 5 – Outstanding.

Criteria	Rating (1–5)	Comments / Evidence
Culture and values fit
Attitude and ownership
Communication and presentation
Career stability and progression
Motivation for joining
Teamwork and interpersonal skills
Integrity (consistency of information)
Average Score

2. Compensation Fit

Item	Amount (₹ per annum)
Current Fixed CTC	[Amount]
Current Variable	[Amount]
Expected CTC	[Amount]
Approved Range	[Amount] – [Amount]
HR Proposed CTC	[Amount]

3. Joining Details

Notice Period
Buy-out / early release possible
Other offers in hand
Expected Date of Joining
Relocation support needed

4. Risk Assessment

Low drop-off risk
Medium drop-off risk – reason: [Reason]
High drop-off risk – reason: [Reason]
Background verification concerns noted

5. HR Recommendation

Recommended for offer
Recommended with conditions: [Conditions]
Not recommended

Summary remarks

HR Interviewer
[HR Name]
[Designation]
Date: [Date]

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What this template includes

Rating table for culture fit, attitude, stability and communication
Compensation fit section with current, expected and proposed CTC
Notice period and joining risk
Behavioural questions linked to company values
Overall HR recommendation
Risk notes for the offer committee

When to use it

HR round after the candidate clears functional interviews
HR-led interviews for entry-level or support roles
Checking values fit for leadership hiring
Documenting compensation discussions before offer approval

How to customise this template

1Rename the values criteria to your company's stated values
2Add an employee referral bonus eligibility check
3Include a field for documents verified during the HR round
4Adjust the rating scale descriptors to your appraisal scale

HR tips

Use behavioural questions ('Tell me about a time…') rather than hypothetical ones
Do not ask about marriage plans, pregnancy, religion or caste
Explain the full CTC structure including variable pay to avoid surprises
Record notice period buy-out expectations clearly

For HR & hiring managers

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Frequently asked questions

What does HR evaluate in an interview?+

HR typically evaluates attitude, culture fit, communication, career stability, motivation and whether salary and joining timelines are workable.

Can a candidate be rejected in the HR round?+

Yes, if there are serious concerns on values, integrity, stability or compensation fit. Record the reason objectively.

Is the HR round the final round?+

In many companies it is the last round before offer, but some hold HR first as a screen and end with the manager.

All 50 recruitment & hiring →

[Company Logo][Company Name]

TECHNICAL INTERVIEW EVALUATION FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Technical Interviewer:: [Interviewer Name]
Date / Mode:: [Date] / [In-person / Video]

1. Skill Rating Table

Scale: 1 – No knowledge, 2 – Basic, 3 – Working knowledge, 4 – Strong, 5 – Expert.

Skill Area	Weight (%)	Rating (1–5)	Comments
Core domain knowledge: [Skill]	25
Tools / software: [Tool]	20
Problem solving and analytical thinking	20
Practical application / scenario	20
Standards, compliance and quality awareness	10
Ability to explain technical concepts	5
Weighted Score	100

2. Questions Asked

Question	Answer Quality (Strong / Adequate / Weak)	Notes
[Question 1]
[Question 2]
[Question 3]
[Question 4]

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Technical Interview Evaluation Form

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[Company Logo][Company Name]

MANAGER INTERVIEW EVALUATION FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Hiring Manager:: [Reporting Manager]
Date:: [Date]

1. Role Outcomes Discussed

Year-One Outcome	Candidate's Approach / Example	Confidence (High / Medium / Low)
[Outcome 1]	[Notes]
[Outcome 2]	[Notes]
[Outcome 3]	[Notes]

2. Rating Table (1 = Poor, 5 = Excellent)

Criteria	Rating (1–5)	Comments
Ability to deliver role outcomes
Ownership and accountability
Planning and prioritisation
Team fit and collaboration
Learning agility
Stakeholder / customer handling
Leadership (for team roles)
Overall

3. Team Fit Notes

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Manager Interview Evaluation Form

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[Company Logo][Company Name]

FINAL INTERVIEW EVALUATION FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Final Interviewer / Panel:: [Name(s)]
Date:: [Date]

1. Summary of Earlier Rounds

Round	Interviewer	Score (out of 5)	Recommendation
Screening	[HR Name]	[Score]	[Proceed / Hold]
Technical	[Name]	[Score]	[Hire / No hire]
Manager	[Reporting Manager]	[Score]	[Hire / No hire]
HR	[HR Name]	[Score]	[Recommended]

2. Final Round Rating (1 = Poor, 5 = Excellent)

Criteria	Rating (1–5)	Comments
Strategic and business thinking
Leadership potential
Alignment with company values
Decision-making and judgement
Long-term growth potential
Overall impression

3. Offer Parameters

Form · Word

Final Interview Evaluation Form

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[Company Logo][Company Name]
TELEPHONIC INTERVIEW FORM
Position:
[Designation]
Candidate Name:
[Candidate Name]
Phone Number:
[Mobile Number]
Interviewer:
[Interviewer Name]
1. Call Log
Attempt Date Time Outcome
1 [DD/MM/YYYY] [HH:MM] [Connected / Not reachable / Call back]
2 [DD/MM/YYYY] [HH:MM] [Outcome]
3 [DD/MM/YYYY] [HH:MM] [Outcome]
2. Opening
"Hello [Candidate Name], this is [Interviewer Name] from [Company Name]. As scheduled, this call is for the [Designation] position and will take about [Minutes] minutes. Is this still a good time to talk?"
3. Questions and Notes
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Telephonic Interview Form
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[Company Logo][Company Name]
INTERVIEW FEEDBACK FORM
Candidate Name:
[Candidate Name]
Position:
[Designation]
Round:
[Round Name]
Interviewer:
[Interviewer Name]
Date:
[Date]
1. Top Strengths
1. [Strength with example]
2. [Strength with example]
3. [Strength with example]
2. Top Concerns
1. [Concern with example]
2. [Concern with example]
3. Competency Ratings
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Interview Feedback Form
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Attempt	Date	Time	Outcome
1	[DD/MM/YYYY]	[HH:MM]	[Connected / Not reachable / Call back]
2	[DD/MM/YYYY]	[HH:MM]	[Outcome]
3	[DD/MM/YYYY]	[HH:MM]	[Outcome]

[Company Logo][Company Name]

APTITUDE TEST EVALUATION FORM

Company:: [Company Name]
Drive / Position:: [Designation]
Test Date:: [Date]
Venue / Platform:: [Venue]

1. Candidate Details

Candidate Name
Roll / Registration No.
College / Source
Test Paper Set
Test Duration

2. Section-wise Marks

Section	Max Marks	Sectional Cut-off
Quantitative aptitude	[Marks]	[Marks]
Logical reasoning	[Marks]	[Marks]
Verbal ability	[Marks]	[Marks]
Data interpretation	[Marks]	[Marks]
Total	[Marks]	[Marks]

Negative marking applied (Yes/No)
Percentile / Rank in batch
Time taken

Form · Word

Aptitude Test Evaluation Form

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[Company Logo][Company Name]
TECHNICAL TEST EVALUATION FORM
Candidate Name:
[Candidate Name]
Position:
[Designation]
Test Type:
[Written / Practical / Trade]
Date:
[Date]
1. Test Set-up
Test location / workstation
Tools, software or machine provided
Time allowed
Time taken
Evaluator(s)
2. Task-wise Marks
Task Max Marks Marks Obtained Remarks
Task 1: [Description] [Marks]
Task 2: [Description] [Marks]
Task 3: [Description] [Marks]
Task 4: [Description] [Marks]
Total [Marks]
3. Skill Rating (1 = Poor, 5 = Excellent)
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Technical Test Evaluation Form
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[Company Logo][Company Name]
CODING TEST EVALUATION FORM
Candidate Name:
[Candidate Name]
Position:
[Designation]
Test Platform / Repo:
[Link]
Reviewer:
[Interviewer Name]
Date:
[Date]
1. Test Details
Language used
Test type: Online / Take-home / Live
Time allowed
Time taken
Tools / AI assistance permitted
2. Problem-wise Results
Problem Difficulty Test Cases Passed Approach Notes
[Problem 1] [Easy / Medium / Hard] [x / y]
[Problem 2] [Difficulty] [x / y]
[Problem 3] [Difficulty] [x / y]
3. Code Review Rating (1 = Poor, 5 = Excellent)
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Coding Test Evaluation Form
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Test location / workstation
Tools, software or machine provided
Time allowed
Time taken
Evaluator(s)

Task	Max Marks	Marks Obtained	Remarks
Task 1: [Description]	[Marks]
Task 2: [Description]	[Marks]
Task 3: [Description]	[Marks]
Task 4: [Description]	[Marks]
Total	[Marks]

Language used
Test type: Online / Take-home / Live
Time allowed
Time taken
Tools / AI assistance permitted

Problem	Difficulty	Test Cases Passed
[Problem 1]	[Easy / Medium / Hard]	[x / y]
[Problem 2]	[Difficulty]	[x / y]
[Problem 3]	[Difficulty]	[x / y]

HR Interview Evaluation Form

Preview of the form

1. Rating Table

2. Compensation Fit

3. Joining Details

4. Risk Assessment

5. HR Recommendation

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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