Free form template · Word

Interview Feedback Form

An interview feedback form is a general-purpose sheet any interviewer can use after any round to record what they saw. It focuses on evidence: strengths, concerns, competency ratings and a recommendation, written so that someone who was not in the room can understand the decision.

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[Company Logo][Company Name]

INTERVIEW FEEDBACK FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Round:: [Round Name]
Interviewer:: [Interviewer Name]
Date:: [Date]

1. Top Strengths

[Strength with example]
[Strength with example]
[Strength with example]

2. Top Concerns

[Concern with example]
[Concern with example]

3. Competency Ratings

Competency	Rating (1–5)	Evidence / Comments
[Competency 1]
[Competency 2]
[Competency 3]
[Competency 4]
[Competency 5]

1 – Clearly below requirement | 2 – Partly meets | 3 – Meets | 4 – Above | 5 – Exceptional

4. Recommendation

Decision	Confidence
[Strong Yes / Yes / No / Strong No]	[High / Medium / Low]

Areas for the next interviewer to probe
Any other remarks

I confirm this feedback is based on the candidate's responses in this interview and on job-related criteria only.

Interviewer
[Interviewer Name]
Date: [Date]

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What this template includes

Round and interviewer details
Top strengths and top concerns, forcing a balanced view
Competency ratings on a 1–5 scale with comments
Evidence notes: what the candidate said or did
Recommendation with confidence level
Suggested focus areas for the next round

When to use it

Companies without separate forms for each interview round
Guest or cross-functional interviewers joining a panel
Collecting written feedback from interviewers who prefer short forms
Sharing feedback with candidates who ask for it, in summarised form

How to customise this template

1Pick 5–6 competencies from your competency framework
2Add a 'questions asked' list if you want audit trails
3Make the form a Google or Microsoft Form for quick mobile submission
4Set a feedback deadline at the top

HR tips

Write evidence ('led a 6-member audit team') instead of labels ('good leader')
Submit feedback before talking to other interviewers to avoid groupthink
Keep comments professional; candidates may request feedback
Flag anything the next interviewer must probe

For HR & hiring managers

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Frequently asked questions

What should interview feedback include?+

Strengths, concerns, ratings on agreed competencies, evidence for each rating and a clear recommendation.

How soon should interview feedback be submitted?+

Ideally on the same day, and within 24–48 hours at the latest, so candidates are not kept waiting.

Can candidates see the interview feedback form?+

Usually not in full, but HR may share a short summary. Write every comment as if it could be read by the candidate.

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[Company Logo][Company Name]
TELEPHONIC INTERVIEW FORM
Position:
[Designation]
Candidate Name:
[Candidate Name]
Phone Number:
[Mobile Number]
Interviewer:
[Interviewer Name]
1. Call Log
Attempt Date Time Outcome
1 [DD/MM/YYYY] [HH:MM] [Connected / Not reachable / Call back]
2 [DD/MM/YYYY] [HH:MM] [Outcome]
3 [DD/MM/YYYY] [HH:MM] [Outcome]
2. Opening
"Hello [Candidate Name], this is [Interviewer Name] from [Company Name]. As scheduled, this call is for the [Designation] position and will take about [Minutes] minutes. Is this still a good time to talk?"
3. Questions and Notes
Form · Word
Telephonic Interview Form
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Attempt	Date	Time	Outcome
1	[DD/MM/YYYY]	[HH:MM]	[Connected / Not reachable / Call back]
2	[DD/MM/YYYY]	[HH:MM]	[Outcome]
3	[DD/MM/YYYY]	[HH:MM]	[Outcome]

[Company Logo][Company Name]

HR INTERVIEW EVALUATION FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
HR Interviewer:: [HR Name]
Date:: [Date]

1. Rating Table

Scale: 1 – Unsatisfactory, 2 – Needs improvement, 3 – Satisfactory, 4 – Good, 5 – Outstanding.

Criteria	Rating (1–5)	Comments / Evidence
Culture and values fit
Attitude and ownership
Communication and presentation
Career stability and progression
Motivation for joining
Teamwork and interpersonal skills
Integrity (consistency of information)
Average Score

2. Compensation Fit

Item	Amount (₹ per annum)
Current Fixed CTC	[Amount]
Current Variable	[Amount]
Expected CTC	[Amount]
Approved Range	[Amount] – [Amount]
HR Proposed CTC	[Amount]

Form · Word

HR Interview Evaluation Form

Download .docx

[Company Logo][Company Name]

TECHNICAL INTERVIEW EVALUATION FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Technical Interviewer:: [Interviewer Name]
Date / Mode:: [Date] / [In-person / Video]

1. Skill Rating Table

Scale: 1 – No knowledge, 2 – Basic, 3 – Working knowledge, 4 – Strong, 5 – Expert.

Skill Area	Weight (%)	Rating (1–5)	Comments
Core domain knowledge: [Skill]	25
Tools / software: [Tool]	20
Problem solving and analytical thinking	20
Practical application / scenario	20
Standards, compliance and quality awareness	10
Ability to explain technical concepts	5
Weighted Score	100

2. Questions Asked

Question	Answer Quality (Strong / Adequate / Weak)	Notes
[Question 1]
[Question 2]
[Question 3]
[Question 4]

Form · Word

Technical Interview Evaluation Form

Download .docx

[Company Logo][Company Name]

MANAGER INTERVIEW EVALUATION FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Hiring Manager:: [Reporting Manager]
Date:: [Date]

1. Role Outcomes Discussed

Year-One Outcome	Candidate's Approach / Example	Confidence (High / Medium / Low)
[Outcome 1]	[Notes]
[Outcome 2]	[Notes]
[Outcome 3]	[Notes]

2. Rating Table (1 = Poor, 5 = Excellent)

Criteria	Rating (1–5)	Comments
Ability to deliver role outcomes
Ownership and accountability
Planning and prioritisation
Team fit and collaboration
Learning agility
Stakeholder / customer handling
Leadership (for team roles)
Overall

3. Team Fit Notes

Form · Word

Manager Interview Evaluation Form

Download .docx

[Company Logo][Company Name]

FINAL INTERVIEW EVALUATION FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Final Interviewer / Panel:: [Name(s)]
Date:: [Date]

1. Summary of Earlier Rounds

Round	Interviewer	Score (out of 5)	Recommendation
Screening	[HR Name]	[Score]	[Proceed / Hold]
Technical	[Name]	[Score]	[Hire / No hire]
Manager	[Reporting Manager]	[Score]	[Hire / No hire]
HR	[HR Name]	[Score]	[Recommended]

2. Final Round Rating (1 = Poor, 5 = Excellent)

Criteria	Rating (1–5)	Comments
Strategic and business thinking
Leadership potential
Alignment with company values
Decision-making and judgement
Long-term growth potential
Overall impression

3. Offer Parameters

Form · Word

Final Interview Evaluation Form

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[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
Form · Word
Manpower Requisition Form
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Form · Word
New Position Request Form
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[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
Form · Word
Recruitment Requisition Form
Download .docx

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Interview Feedback Form

Preview of the form

1. Top Strengths

2. Top Concerns

3. Competency Ratings

4. Recommendation

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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