Free form template · Word

Telephonic Interview Form

A telephonic interview form is used by recruiters or managers to evaluate candidates over a phone call when meeting in person is not practical. It logs call attempts, guides a short structured interview and rates listening, clarity and job knowledge so remote candidates are assessed fairly.

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[Company Logo][Company Name]

TELEPHONIC INTERVIEW FORM

Position:: [Designation]
Candidate Name:: [Candidate Name]
Phone Number:: [Mobile Number]
Interviewer:: [Interviewer Name]

1. Call Log

Attempt	Date	Time	Outcome
1	[DD/MM/YYYY]	[HH:MM]	[Connected / Not reachable / Call back]
2	[DD/MM/YYYY]	[HH:MM]	[Outcome]
3	[DD/MM/YYYY]	[HH:MM]	[Outcome]

2. Opening

"Hello [Candidate Name], this is [Interviewer Name] from [Company Name]. As scheduled, this call is for the [Designation] position and will take about [Minutes] minutes. Is this still a good time to talk?"

3. Questions and Notes

Walk me through your current role. – [Notes]
What results are you most proud of in the last year? – [Notes]
Role question: [Question] – [Notes]
Role question: [Question] – [Notes]
Why do you want to move now? – [Notes]
Current CTC, expected CTC and notice period – [Notes]

4. Rating (1 = Poor, 5 = Excellent)

Criteria	Rating (1–5)	Comments
Voice clarity and pace
Listening and understanding
Language fluency ([Language])
Job knowledge
Attitude and interest
Overall

Call quality issues noted
Red flags

5. Decision

Invite for in-person / video interview on [Date]
Hold
Reject – regret email to be sent

Interviewer
[Interviewer Name]
Date: [Date]

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What this template includes

Call log with attempts and time, useful for no-show tracking
Opening script so every candidate gets the same introduction
Structured questions with space for notes
Voice-specific criteria like clarity, pace and listening
Rating table with 1–5 score and comments
Decision and travel or video arrangements for next round

When to use it

Candidates in another city before inviting them for a face-to-face round
Phone-based roles such as telesales, collections or customer support
First technical round with a manager over a call
When video is not possible due to connectivity

How to customise this template

1Add a short role play for telesales or support roles
2Include language proficiency ratings for multilingual processes
3Add a background noise and connectivity note field
4Fix interview duration and question count per role

HR tips

Fix a time slot by SMS or email first; cold-call interviews catch candidates unprepared
Introduce yourself, the company and the role before asking questions
Allow pauses; candidates cannot see your reactions on a phone call
Confirm the candidate's email to send next-round details immediately

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

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Frequently asked questions

How long is a telephonic interview?+

Typically 15–30 minutes, depending on whether it is an HR screen or a functional round.

What is assessed in a telephonic interview?+

Communication clarity, listening, basic role knowledge, motivation and practical details like CTC and notice period.

Can a candidate be selected only on a telephonic interview?+

For some remote or high-volume roles yes, but most companies follow it with a video or in-person round.

All 50 recruitment & hiring →

[Company Logo][Company Name]

HR INTERVIEW EVALUATION FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
HR Interviewer:: [HR Name]
Date:: [Date]

1. Rating Table

Scale: 1 – Unsatisfactory, 2 – Needs improvement, 3 – Satisfactory, 4 – Good, 5 – Outstanding.

Criteria	Rating (1–5)	Comments / Evidence
Culture and values fit
Attitude and ownership
Communication and presentation
Career stability and progression
Motivation for joining
Teamwork and interpersonal skills
Integrity (consistency of information)
Average Score

2. Compensation Fit

Item	Amount (₹ per annum)
Current Fixed CTC	[Amount]
Current Variable	[Amount]
Expected CTC	[Amount]
Approved Range	[Amount] – [Amount]
HR Proposed CTC	[Amount]

Form · Word

HR Interview Evaluation Form

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[Company Logo][Company Name]

TECHNICAL INTERVIEW EVALUATION FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Technical Interviewer:: [Interviewer Name]
Date / Mode:: [Date] / [In-person / Video]

1. Skill Rating Table

Scale: 1 – No knowledge, 2 – Basic, 3 – Working knowledge, 4 – Strong, 5 – Expert.

Skill Area	Weight (%)	Rating (1–5)	Comments
Core domain knowledge: [Skill]	25
Tools / software: [Tool]	20
Problem solving and analytical thinking	20
Practical application / scenario	20
Standards, compliance and quality awareness	10
Ability to explain technical concepts	5
Weighted Score	100

2. Questions Asked

Question	Answer Quality (Strong / Adequate / Weak)	Notes
[Question 1]
[Question 2]
[Question 3]
[Question 4]

Form · Word

Technical Interview Evaluation Form

Download .docx

[Company Logo][Company Name]

MANAGER INTERVIEW EVALUATION FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Hiring Manager:: [Reporting Manager]
Date:: [Date]

1. Role Outcomes Discussed

Year-One Outcome	Candidate's Approach / Example	Confidence (High / Medium / Low)
[Outcome 1]	[Notes]
[Outcome 2]	[Notes]
[Outcome 3]	[Notes]

2. Rating Table (1 = Poor, 5 = Excellent)

Criteria	Rating (1–5)	Comments
Ability to deliver role outcomes
Ownership and accountability
Planning and prioritisation
Team fit and collaboration
Learning agility
Stakeholder / customer handling
Leadership (for team roles)
Overall

3. Team Fit Notes

Form · Word

Manager Interview Evaluation Form

Download .docx

[Company Logo][Company Name]

FINAL INTERVIEW EVALUATION FORM

Candidate Name:: [Candidate Name]
Position:: [Designation]
Final Interviewer / Panel:: [Name(s)]
Date:: [Date]

1. Summary of Earlier Rounds

Round	Interviewer	Score (out of 5)	Recommendation
Screening	[HR Name]	[Score]	[Proceed / Hold]
Technical	[Name]	[Score]	[Hire / No hire]
Manager	[Reporting Manager]	[Score]	[Hire / No hire]
HR	[HR Name]	[Score]	[Recommended]

2. Final Round Rating (1 = Poor, 5 = Excellent)

Criteria	Rating (1–5)	Comments
Strategic and business thinking
Leadership potential
Alignment with company values
Decision-making and judgement
Long-term growth potential
Overall impression

3. Offer Parameters

Form · Word

Final Interview Evaluation Form

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[Company Logo][Company Name]
INTERVIEW FEEDBACK FORM
Candidate Name:
[Candidate Name]
Position:
[Designation]
Round:
[Round Name]
Interviewer:
[Interviewer Name]
Date:
[Date]
1. Top Strengths
1. [Strength with example]
2. [Strength with example]
3. [Strength with example]
2. Top Concerns
1. [Concern with example]
2. [Concern with example]
3. Competency Ratings
Form · Word
Interview Feedback Form
Download .docx
[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
Form · Word
Manpower Requisition Form
Download .docx
Form · Word
New Position Request Form
Download .docx
[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
Form · Word
Recruitment Requisition Form
Download .docx

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Telephonic Interview Form

Preview of the form

1. Call Log

2. Opening

3. Questions and Notes

4. Rating (1 = Poor, 5 = Excellent)

5. Decision

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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