Free notice template · Word

Job Advertisement Template

A job advertisement is the candidate-facing version of a vacancy, written to attract the right applicants on job portals, newspapers, social media and notice boards. This template gives a short hook, role overview, requirements, salary and benefits, and clear application steps.

Editable Word (.docx)
Made for India
27 fill-in fields highlighted
Free, no sign-up

Download Word (.docx) — free

Preview of the notice

[Highlighted] = fill in

[Company Logo][Company Name]

WE ARE HIRING

[Designation] – [Work Location] | [Experience] Years

[Company Name] is a [industry] company serving [customers / markets] from [cities]. We are growing our [Department] team and looking for a [Designation] who enjoys [one-line motivation, e.g. solving customer problems / building reliable systems].

What you will do

[Responsibility 1]
[Responsibility 2]
[Responsibility 3]
[Responsibility 4]
[Responsibility 5]

What we are looking for

[Qualification] with [Experience] years in [domain]
Working knowledge of [skill / software]
Good communication in [languages]
Willingness to [travel / work shifts], if applicable

What we offer

CTC: ₹[Amount] – ₹[Amount] per annum (based on experience)
PF, ESI as applicable, and health insurance
[Paid leave / learning budget / incentives]
[Work model: office / hybrid / remote]

How to apply

Send your resume to [Email] with the subject line '[Reference Number] – [Designation]' or apply at [Application Link] by [Date]. Shortlisted candidates will be contacted within [Number] working days.

[Company Name] is an equal opportunity employer. We never ask candidates for any payment, deposit or fee at any stage of hiring. Please report such requests to [Email].

Download Word (.docx) — free

What this template includes

Attention-grabbing headline with job title and location
Short company introduction candidates can relate to
What you will do: 5–6 crisp responsibilities
What we are looking for: must-have requirements only
Salary range and benefits, which lift response quality
How to apply, with deadline and reference code
Equal opportunity and anti-fraud line

When to use it

Posting a vacancy on job portals and the careers page
Writing a 'We are hiring' social media post
Placing a classified newspaper advertisement
Sharing a vacancy notice in WhatsApp groups or with placement cells

How to customise this template

1Shorten to the headline, 3 bullets and apply link for social posts
2Add a walk-in date, time and venue for walk-in drives
3Use local language versions for blue-collar or regional roles
4Insert your application email, link or QR code
5Post the finished ad on BetterJobs and your careers page for wider reach

HR tips

Use the job title candidates search for and mention the city in the headline
Avoid long wish lists; three to five requirements get more relevant applicants
Always state that the company never charges candidates any fee, to protect against fake job scams
Do not mention age, gender or religion preferences

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

What should a job advertisement include?+

Job title, location, a short company intro, key duties, essential requirements, salary or benefits and clear instructions on how and by when to apply.

Should salary be mentioned in a job ad?+

It is not mandatory, but showing a range improves the quality of applications and reduces negotiation surprises later.

How long should a job ad be?+

For job portals 200–350 words works well. Social media posts should be much shorter with a link to the full ad.

All 50 recruitment & hiring →

[Company Logo][Company Name]
JOB DESCRIPTION
Company:
[Company Name]
JD Code:
[Reference Number]
Version / Date:
[Version] / [Date]
1. Job Details
Field Details
Designation [Designation]
Department [Department]
Grade / Band [Grade]
Reports To [Reporting Manager]
Direct Reports [Number / None]
Location [Work Location]
Employment Type [Permanent / Contract]
2. Job Purpose
The [Designation] is responsible for [core purpose of the role] in order to [business outcome]. The role works closely with [teams / stakeholders] and contributes to [department goal].
3. Key Responsibilities
Form · Word
Job Description Template
Download .docx

Field	Details
Designation	[Designation]
Department	[Department]
Grade / Band	[Grade]
Reports To	[Reporting Manager]
Direct Reports	[Number / None]
Location	[Work Location]
Employment Type	[Permanent / Contract]

[Company Logo][Company Name]

JOB SPECIFICATION

Company:: [Company Name]
Designation:: [Designation]
Department:: [Department]
Date:: [Date]

1. Education and Certifications

Requirement	Essential	Desirable	Assessed By
Graduation / Diploma	[Degree]	[Degree]	Document check
Professional certification	[Certification]	[Certification]	Certificate
Licence / registration	[Licence]	-	Original verification

2. Experience

Requirement	Essential	Desirable	Assessed By
Total experience	[Years]	[Years]	Resume / reference
Domain / industry	[Domain]	[Domain]	Interview
Team handling	[Yes / No]	[Team size]	Interview

3. Technical Skills

Form · Word

Job Specification Template

Download .docx

[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
Form · Word
Manpower Requisition Form
Download .docx
Form · Word
New Position Request Form
Download .docx
[Company Logo][Company Name]
REPLACEMENT HIRING REQUEST
Request No.:
[Reference Number]
Date:
[Date]
Department:
[Department]
Part A – Exiting Employee Details
Employee Name
Employee ID
Designation
Grade
Last Drawn CTC (₹ per annum)
Date of Resignation / Separation
Last Working Day
Work Location
Part B – Reason for Vacancy
- Resignation
- Termination
- Retirement
- Internal transfer / promotion
- End of fixed-term contract
- Other: [Specify]
Part C – Replacement Requirement
Form · Word
Replacement Hiring Request
Download .docx
[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
Form · Word
Recruitment Requisition Form
Download .docx
[Company Logo][Company Name]
JOB OPENING FORM
Opening ID:
[Reference Number]
Linked Requisition No.:
[Requisition Number]
Date:
[Date]
Section 1 – Opening Details
Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required
Section 2 – Salary and Benefits Display
- Show salary range: ₹[Amount] – ₹[Amount] per annum
- Show 'Best in industry / Negotiable'
- Do not display salary
- Mention benefits: PF, health insurance, [Other]
Section 3 – Posting Schedule
Form · Word
Job Opening Form
Download .docx
Form · Word
Recruitment Approval Form
Download .docx

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions