Free form template · Word

Salary Negotiation Form

A salary negotiation form is the recruiter's record of compensation discussions with a selected candidate. It captures current CTC with proof, expectations, each offer and counter-offer round, internal parity data and the final agreed numbers, so the offer approval is based on a clear, documented trail.

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[Company Logo][Company Name]

SALARY NEGOTIATION FORM

Candidate Name:: [Candidate Name]
Position / Grade:: [Designation] / [Grade]
Recruiter:: [HR Name]
Date:: [Date]

1. Current Compensation

Component	Annual (₹)	Proof Received
Fixed pay	[Amount]	[Salary slips / offer letter]
Variable / incentives	[Amount]	[Proof]
Benefits (insurance, allowances)	[Amount]	[Proof]
Total current CTC	[Amount]

2. Reference Points

Candidate's expected CTC (₹)
Reason given for expectation
Approved budget range (₹)
Internal peer range for grade (₹)
Competing offer(s) and CTC

3. Negotiation Log

Round	Date	Company Offer (₹)	Candidate Response
1	[DD/MM/YYYY]	[Amount]	[Response]
2	[DD/MM/YYYY]	[Amount]	[Response]
3	[DD/MM/YYYY]	[Amount]	[Response]

4. Other Levers Discussed

Joining bonus: ₹[Amount] (with clawback if leaving within [Months] months)
Notice period buy-out: ₹[Amount]
Relocation support: ₹[Amount]
Flexible / hybrid work
Early review after probation

5. Final Agreement

Item	Agreed Value
Fixed CTC (₹ per annum)	[Amount]
Variable (₹ per annum)	[Amount]
Total CTC (₹ per annum)	[CTC]
Hike over current CTC (%)	[%]
Within approved range (Y/N)
Date of Joining	[Date of Joining]

Recruiter
[HR Name]
Date: [Date]

Reviewed by
[Reporting Manager]
Date: [Date]

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What this template includes

Current CTC breakdown with proof received
Candidate's expected CTC and reasons
Approved budget range and internal peer range
Round-wise log of offers and responses
Non-salary levers such as joining bonus, notice buy-out, relocation or WFH
Final agreed CTC and approval needed

When to use it

Negotiating with a selected candidate before offer approval
When the candidate's expectation is above the approved range
Counter-offer situations from the current employer
Senior hires with joining bonus, notice buy-out or relocation asks

How to customise this template

1Add your grade-wise salary bands for quick reference
2Include a percentage hike calculation row
3Add a field for competing offers and their CTC
4Link the final figure to the candidate salary approval form

HR tips

Ask for current CTC proof (salary slips) early to avoid surprises later
Compare with internal peers before agreeing; parity issues hurt retention
Use non-cash levers like joining date flexibility when budget is tight
Confirm the agreed CTC in writing to the candidate before releasing the offer

For HR & hiring managers

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Frequently asked questions

How much hike is normal when switching jobs in India?+

It varies widely by role, industry and market demand. Use your salary bands and internal parity rather than a fixed hike percentage.

Should negotiations be documented?+

Yes. A written log helps approvers understand the final number and prevents disputes about what was promised.

What if the candidate gets a counter-offer?+

Revisit their reasons for change, check whether you can match any part within policy, and avoid bidding wars beyond your band.

All 50 recruitment & hiring →

[Company Logo][Company Name]

CANDIDATE SALARY APPROVAL FORM

Approval Ref.:: [Reference Number]
Candidate Name:: [Candidate Name]
Position / Grade:: [Designation] / [Grade]
Date:: [Date]

1. Proposed CTC Breakup

Component	Monthly (₹)	Annual (₹)
Basic Salary	[Basic Salary]	[Amount]
HRA	[HRA]	[Amount]
Special / Other Allowances	[Amount]	[Amount]
Gross Salary	[Amount]	[Amount]
Employer PF contribution	[Amount]	[Amount]
Employer ESI (if applicable)	[Amount]	[Amount]
Gratuity provision	[Amount]	[Amount]
Annual variable / bonus	-	[Amount]
Total CTC	[Amount]	[CTC]

2. Band Position

Band Minimum (₹)	Mid-point (₹)	Band Maximum (₹)	Proposed (₹)	Compa-ratio
[Amount]	[Amount]	[Amount]	[CTC]	[Ratio]

3. Internal Parity

Form · Word

Candidate Salary Approval Form

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[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
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[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
Form · Word
Recruitment Requisition Form
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[Company Logo][Company Name]
JOB OPENING FORM
Opening ID:
[Reference Number]
Linked Requisition No.:
[Requisition Number]
Date:
[Date]
Section 1 – Opening Details
Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required
Section 2 – Salary and Benefits Display
- Show salary range: ₹[Amount] – ₹[Amount] per annum
- Show 'Best in industry / Negotiable'
- Do not display salary
- Mention benefits: PF, health insurance, [Other]
Section 3 – Posting Schedule
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[Company Logo][Company Name]
CANDIDATE APPLICATION FORM
Company:
[Company Name]
Position Applied For:
[Designation]
Date:
[Date]
1. Personal Details
Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)
2. Application Source
- Job portal
- Employee referral – Referred by: [Employee Name]
- Company website
- Consultant / agency
- Walk-in
- Campus
- Social media
3. Education
Form · Word
Candidate Application Form
Download .docx

Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required

Designation
Department
Grade
Number of Positions
Work Location
Type: New / Replacement

Approved Headcount	Current Headcount	Open Positions	Headcount After This Hire
[Number]	[Number]	[Number]	[Number]

Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)

[Company Logo][Company Name]

EMPLOYMENT APPLICATION FORM

Company:: [Company Name]
Position:: [Designation]
Application Date:: [Date]

Section A – Personal Information

Full Name
Father's / Spouse's Name
Date of Birth
Gender
Mobile and Email
Current Address
Permanent Address
PAN
UAN (if any)
Aadhaar (last 4 digits only)

Section B – Educational Qualifications

Course	Institute / Board	From – To	% / CGPA	Mode (Regular / Distance)
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]

Section C – Employment History (latest first)

Form · Word

Employment Application Form

Download .docx

Salary Negotiation Form

Preview of the form

1. Current Compensation

2. Reference Points

3. Negotiation Log

4. Other Levers Discussed

5. Final Agreement

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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