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Reference Check Form

A reference check form guides a recruiter through a structured call with a candidate's former manager or colleague. It confirms the relationship and dates, asks consistent questions on performance, strengths and areas to improve, and records ratings and rehire eligibility, all with the candidate's consent.

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[Company Logo][Company Name]

REFERENCE CHECK FORM

Candidate Name:: [Candidate Name]
Position Applied:: [Designation]
Checked By:: [HR Name]
Date:: [Date]

Candidate consent obtained on [Date] to contact the referee below

1. Referee Details

Referee Name
Designation and Company
Phone / Official Email
Relationship to Candidate (Manager / Peer / Client)
Period worked together

2. Employment Confirmation

Candidate's designation as stated by referee
Dates of employment as stated by referee
Reason for leaving as understood by referee

3. Structured Questions

What were the candidate's main responsibilities? – [Notes]
What were their key strengths? – [Notes]
In which areas could they improve? – [Notes]
How did they handle pressure and deadlines? – [Notes]
How did they work with the team and seniors? – [Notes]
Any concerns about integrity, attendance or conduct? – [Notes]

4. Rating by Referee (1 = Poor, 5 = Excellent)

Criteria	Rating (1–5)	Comments
Job knowledge
Quality of work
Reliability and attendance
Teamwork
Integrity

Would you rehire this person? (Yes / No / With conditions)

5. Recruiter Summary

Positive reference
Mixed reference – discuss with hiring manager
Negative reference – escalate to HR Head

Reference checked by
[HR Name]
Date: [Date]

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What this template includes

Candidate consent confirmation before calling referees
Referee identity and relationship verification
Dates and designation confirmation
Structured questions asked the same way to every referee
Rating table with 1–5 scores and comments
Eligibility for rehire
Recruiter summary and red flags

When to use it

After final selection and before or alongside the offer
Senior or sensitive roles where judgement and integrity matter
When interview feedback is mixed and more evidence is needed
Verifying claims about leadership or achievements

How to customise this template

1Add role-specific questions, for example handling of cash or client escalations
2Decide the minimum number of references (usually two)
3Include a field for reference via email if a call is not possible
4Add a confidentiality note for referees

HR tips

Only contact referees the candidate has provided or approved, and never the current employer without permission
Verify that the referee actually worked with the candidate (check their profile or company email)
Ask open questions and listen for hesitation
Keep referee comments confidential

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

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Frequently asked questions

What questions are asked in a reference check?+

Questions cover the relationship, dates, role, key strengths, areas for improvement, teamwork, reliability, reason for leaving and whether they would rehire the candidate.

Is a reference check the same as background verification?+

No. A reference check gathers opinions from people who worked with the candidate. Background verification confirms facts such as employment, education and address.

Can a reference check be done without the candidate's consent?+

It is best practice to always take the candidate's consent before contacting referees.

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[Company Logo][Company Name]
MANPOWER REQUISITION FORM
MRF No.:
[Reference Number]
Date of Request:
[Date]
Company:
[Company Name]
A. Requesting Department
Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location
B. Position Details
Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining
C. Reason for Requirement
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[Company Logo][Company Name]
RECRUITMENT REQUISITION FORM
Requisition No.:
[Reference Number]
Linked MRF No.:
[MRF Number]
Date:
[Date]
1. Role Summary
Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)
2. Skills Brief
Must-Have Skills Good-to-Have Skills Deal-Breakers
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
[Skill] [Skill] [Condition]
3. Sourcing Plan
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[Company Logo][Company Name]
JOB OPENING FORM
Opening ID:
[Reference Number]
Linked Requisition No.:
[Requisition Number]
Date:
[Date]
Section 1 – Opening Details
Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required
Section 2 – Salary and Benefits Display
- Show salary range: ₹[Amount] – ₹[Amount] per annum
- Show 'Best in industry / Negotiable'
- Do not display salary
- Mention benefits: PF, health insurance, [Other]
Section 3 – Posting Schedule
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[Company Logo][Company Name]
CANDIDATE APPLICATION FORM
Company:
[Company Name]
Position Applied For:
[Designation]
Date:
[Date]
1. Personal Details
Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)
2. Application Source
- Job portal
- Employee referral – Referred by: [Employee Name]
- Company website
- Consultant / agency
- Walk-in
- Campus
- Social media
3. Education
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Department
Cost Centre
Requested By (Name & Designation)
Reporting Manager for the Position
Work Location

Designation
Grade / Band
Number of Positions
Employment Type: Permanent / Fixed-Term / Contract / Apprentice
Shift / Working Hours
Target Date of Joining

Proposed Designation
Department / Function
Proposed Grade / Level
Reports To (Designation)
Direct Reports (if any)
Work Location
Number of Positions

Designation
Department
Number of Openings
Work Location
Reporting Manager
Approved CTC Range (₹ per annum)
Notice Period Acceptable (max days)

Must-Have Skills	Good-to-Have Skills	Deal-Breakers
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]
[Skill]	[Skill]	[Condition]

Public Job Title
Internal Designation
Department
Number of Openings
Work Location / Remote / Hybrid
Employment Type
Experience Required
Qualification Required

Designation
Department
Grade
Number of Positions
Work Location
Type: New / Replacement

Approved Headcount	Current Headcount	Open Positions	Headcount After This Hire
[Number]	[Number]	[Number]	[Number]

Full Name (as per ID)
Mobile Number
Email ID
Current City
Permanent City / State
Date of Birth
Willing to Relocate (Yes/No)

[Company Logo][Company Name]

EMPLOYMENT APPLICATION FORM

Company:: [Company Name]
Position:: [Designation]
Application Date:: [Date]

Section A – Personal Information

Full Name
Father's / Spouse's Name
Date of Birth
Gender
Mobile and Email
Current Address
Permanent Address
PAN
UAN (if any)
Aadhaar (last 4 digits only)

Section B – Educational Qualifications

Course	Institute / Board	From – To	% / CGPA	Mode (Regular / Distance)
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]
[Course]	[Institute]	[YYYY – YYYY]	[Score]	[Mode]

Section C – Employment History (latest first)

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Employment Application Form

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[Company Logo][Company Name]
RESUME SCREENING FORM
Position:
[Designation]
Requisition No.:
[Requisition Number]
Screened By:
[HR Name]
Date:
[Date]
1. Candidate Details
Candidate Name
Source (Portal / Referral / Agency / Direct)
Current Employer & Designation
Total Experience
Current Location
Current / Expected CTC (if stated)
2. Knock-out Criteria
- Meets minimum qualification
- Meets minimum experience
- Located in / willing to relocate to [Work Location]
- Has mandatory certification or licence, if required
3. Rating Table (1 = Not met, 3 = Meets, 5 = Exceeds)
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